Burmantofts Senior Action CIO
Charity number 1175661
Annual Report and Financial Statements
for the year ended 31 December 2020
Burmantofts Senior Action CIO
Annual Report and Financial Statements for the year ended 31 December 2020
| Contents | Page |
|---|---|
| Trustees' report | 2 to 3 |
| Examiner's report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 |
| Notes to the accounts | 7 to 11 |
Prepared by West Yorkshire Community Accounting Service
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Burmantofts Senior Action CIO
Trustees' report for the year ended 31 December 2020
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates
Position Dates Cllr Denise Ragan Chair Appointed as Chair January 2020 Paul Kelly Vice Chair Richard Asumadu Treasurer Julia Almond Rev. Amos Kasibante Cllr Asghar Khan Tricia Gradys Appointed February 2020 Maureen Lillywhite Appointed July 2020 Charity number 1175661 Registered in England and Wales
Charity number
Registered and principal address Bankers Lower Ground Floor Yorkshire Bank Plc 75A Stoney Rock Lane 329 Harehills Lane Leeds. LS9 7TB Leeds. LS8 5BW
Independent examiner
Claire Welling Stringer House 34 Lupton Street Leeds LS10 2QW
West Yorkshire Community Accounting Service
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) formed on 9 November 2017 and is governed by a constitution.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the members at the AGM.
Objectives and activities
The charity's objects
To relieve those who are in need by reason of their old age in the Burmantofts and Richmond Hill ward and the neighbouring areas of the metropolitan district of Leeds in such ways as the trustees shall think fit, in particular, but not exclusively by: the provision of activities, support and services to enable them to live independent lives in their own homes, reduce isolation and poverty and promote safe and healthy living.
The charity's main activities
Burmantofts Senior Action (BSA) CIO offers activities, advice and support through: Home visits and assessments
Information and signposting - including themed events and drop in sessions Luncheon clubs (twice a week)
Garden tidy up service (twice a year) A calendar of social activities and events such as trips, celebrations and parties. Chair based exercises
Art classes Friendship group Outreach sessions in the community
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Burmantofts Senior Action CIO
Trustees' report (continued) for the year ended 31 December 2020
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.
Achievements and performance
BSA CIO has continued to provide a range of services, activities, and support for the elderly in our area. 2020 has been a very difficult and challenging time for all organisations due to Covid-19 but BSA continues to provide services to its members. In this circumstance, we adopted a system of telephone conversations with members and this has been very efficient and effective.
We also contracted an external consultant to restructure BSA to improve our activities and cover more of our neighbourhood.
We have again seen an increase in more complex cases in this season i.e social isolation, frailty, depression and mental health issues and we have been able to invest time in more intense 1-1 phone conversations and support following illness, bereavement, or discharge from hospital. We have also invested additional time to plan for recruitment, increasing capability and retention of volunteers to support our activity programme.
We are delighted to have successfully re-tendered for a Leeds City Council, Adults and Health Directorate, Neighbourhood Network Scheme Grant. This provides core funding towards the management and delivery of our services for an initial period of 5 years with an option to extend for a further 5 years. This will enable BSA CIO to continue to:
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Develop and deliver support, activities, and services
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Help people live independent lives
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Reduce isolation
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Reduce the impact of poverty
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Promote safe and healthy living
Financial review
The net income for the year was £23,228, including net expenditure of £1,006 on unrestricted funds and net income of £24,234 on restricted funds after transfers.
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £20,824.
The Trustees have established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets (the free reserves) held by the charity should be at least 3 months of the resources expended. This equates to £16,640 based on budgeted expenditure of £66,560 for 2021.
Signed on behalf of the board of trustees:
Signed: Denise Ragan. (Trustee)
Name: Denise Ragan
Date: 19/10/2021
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Burmantofts Senior Action CIO
Independent examiner's report to the trustees of Burmantofts Senior Action CIO
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 December 2020, which are set out on pages 5 to 11.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
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3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: C.Welling Name: Claire Welling
Date: 20/10/2021
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
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Burmantofts Senior Action CIO
Statement of Financial Activities
(including summary income and expenditure account) for the year ended 31 December 2020
| Notes 2020 Unrestricted funds £ Income from: Grants and donations (2) 129 Transfer from lunch clubs - Contributions and sales 2,373 Total income 2,502 Expenditure on: Salaries, NI and pension (3) - Payroll charges and recruitment - Staff travel - Staff and volunteer training - Volunteer expenses - Events and activities 2,897 Hospitality 27 Marketing and publicity - Printing and photocopying - Postage and stationery - Telephone - Rent - Room hire 840 Utilities - Repairs and maintenance 72 Memberships and subscriptions - Insurance 692 Independent examination - Other admin costs - Fundraising - Grants refunded - Building alterations and security - Depreciation 827 Business plan review - Total expenditure 5,355 Net income / (expenditure) (2,853) Transfers between funds 1,847 Net movement in funds (1,006) Fund balances brought forward 23,941 Fund balances carried forward (4) 22,935 |
2020 Restricted funds £ 98,692 - - 98,692 52,971 571 62 50 5 1,147 19 158 289 455 1,566 4,855 170 3,657 295 51 352 600 1,816 - - 1,272 - 2,250 72,611 26,081 (1,847) 24,234 15,823 40,057 |
2020 Total funds £ 98,821 - 2,373 101,194 52,971 571 62 50 5 4,044 46 158 289 455 1,566 4,855 1,010 3,657 367 51 1,044 600 1,816 - - 1,272 827 2,250 77,966 23,228 - 23,228 39,764 62,992 |
2019 Total funds £ 92,934 2,885 5,489 101,308 67,982 616 679 70 587 13,861 3 119 724 1,020 2,757 4,133 2,563 715 1,921 65 947 600 3,936 625 769 5,395 365 - 110,452 (9,144) - (9,144) 48,908 39,764 |
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
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Burmantofts Senior Action CIO
Balance sheet
| as at 31 December 2020 2020 Unrestricted £ Fixed assets Tangible assets (5) 2,111 Total fixed assets 2,111 Current assets Prepayments - Cash at bank and in hand (6) 21,424 Total current assets 21,424 Current liabilities: amounts falling due within one year Accruals 600 Deferred income - Total current liabilities 600 Net current assets / (liabilities) 20,824 Total assets less current liabilities 22,935 Net assets 22,935 Funds Unrestricted funds 22,935 Restricted funds - Total funds 22,935 |
2020 Restricted £ - - 352 56,259 56,611 - 16,554 16,554 40,057 40,057 40,057 - 40,057 40,057 |
2020 Total £ 2,111 2,111 352 77,683 78,035 600 16,554 17,154 60,881 62,992 62,992 22,935 40,057 62,992 |
2019 Total £ 1,091 1,091 340 55,487 55,827 600 16,554 17,154 38,673 39,764 39,764 23,941 15,823 39,764 |
|---|---|---|---|
The financial statements were approved by the board of trustees on
Date: 19/10/2021
Signed: Denise Ragan (Trustee)
Name: Denise Ragan
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Burmantofts Senior Action CIO
Notes to the accounts
for the year ended 31 December 2020
1 Accounting policies
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
Going concern
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
Grants and donations
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
Expenditure and liabilities
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Tangible fixed assets
Tangible fixed assets costing more than £250 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Fixtures and fittings: over 4 years IT equipment: over 4 years
Pensions
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
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Burmantofts Senior Action CIO
Notes to the accounts continued
for the year ended 31 December 2020
1 Accounting policies (continued)
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
| 2 Grants and donations Leeds City Council (LCC) core funding LCC other grants Leeds Community Foundation (LCF) Jimbos fund Wades Charity Asda Donations 3 Staff costs and numbers Gross salaries Social security costs Pensions |
2020 Unrestricted funds £ - - - - - - 129 129 |
2020 Restricted funds £ 66,215 20,262 12,215 - - - - 98,692 |
2020 Total funds £ 66,215 20,262 12,215 - - - 129 98,821 2020 £ 50,024 797 2,150 52,971 |
2019 Total funds £ 68,246 11,932 5,236 3,804 1,748 1,000 968 92,934 2019 £ 64,179 1,515 2,288 67,982 |
|---|---|---|---|---|
The average number employees during the year was 3, being an average of 2.6 full time equivalent (2019: 3.7, 2.5 FTE).
| Defined contribution pension scheme | 2020 | 2019 |
|---|---|---|
| £ | £ | |
| Costs of the scheme to the charity for the year | 2,150 | 2,288 |
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Burmantofts Senior Action CIO
Notes to the accounts continued
for the year ended 31 December 2020
| 4 Restricted funds Gardening fund Trips fund WYPC Commissioner LCF Winter warmth 2019 Leeds Quaker Meeting fund LCF Time to shine Asda Christmas party Jimbos fund - kitchen LCC Covid-19 harm minimisation LCF Be Warm be Safe LCC ASC |
Balance b/f £ 612 618 783 6,490 412 5,659 360 889 - - - 15,823 |
Incoming £ - - - - - 3,491 - - 20,262 8,724 66,215 98,692 |
Outgoing £ - - - 120 - 6,171 350 889 - 8,191 56,890 72,611 |
Transfers £ - - - - - - - - - - (1,847) (1,847) |
Balance c/f £ 612 618 783 6,370 412 2,979 10 - 20,262 533 7,478 40,057 |
|---|---|---|---|---|---|
Fund name
Purpose of restriction
Gardening fund Trips fund WYPC Commissioner LCF Winter warmth 2019 Leeds Quaker Meeting fund LCF Time to shine
Funds from the Housing Advice panel and other contributions Towards trips
Towards the Safer Communities project
Towards Winter warmth activity costs
Towards printer/copier costs and updating financial management package To set up a men's group and a 'younger' older people group along with taster sessions
For holding a Christmas party For kitchen refurbishment costs
Asda Christmas party Jimbos fund - kitchen LCC Covid-19 harm minimisation
To address the challenges older people face which have been exacerbated by the pandemic
LCF Be Warm be Safe Towards winter aid LCC ASC
For staff salaries and project manager remuneration
£1,847 transferred for the purchase of a laptop which is for general use
| Tangible assets Cost At 1 January 2020 Additions At 31 December 2020 Depreciation At 1 January 2020 Charge for year At 31 December 2020 Net book value At 31 December 2020 At 31 December 2019 |
£ - 1,847 1,847 - 462 462 1,385 - IT equipment |
£ 1,456 - 1,456 365 365 730 726 1,091 Fixtures and fittings |
Total £ 1,456 1,847 3,303 365 827 1,192 2,111 1,091 |
|---|---|---|---|
5 Tangible assets
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Burmantofts Senior Action CIO
Notes to the accounts continued
for the year ended 31 December 2020
| 6 Cash at bank and in hand Cash at bank Cash in hand |
2020 £ 77,356 327 77,683 |
2019 £ 55,235 252 55,487 |
|---|---|---|
7 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
Remuneration and benefits received by key management personnel
The key management personnel of the charity include the trustees. The total employee benefits received by the Project Manager in 2019 were £3,956 for 3 months.
No trustee received any remuneration or benefit in this capacity during this or the previous year.
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Burmantofts Senior Action CIO
Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 December 2020
| 2020 2019 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 129 968 Transfer from lunch clubs - 2,885 Contributions and sales 2,373 4,444 Total income 2,502 8,297 Expenditure Salaries, NI and pension - 9,845 Payroll charges and recruitment - 601 Staff travel - - Staff and volunteer training - - Volunteer expenses - - Events and activities 2,897 2,201 Hospitality 27 3 Marketing and publicity - - Printing and photocopying - - Postage and stationery - - Telephone - - Rent - - Room hire 840 781 Utilities - - Repairs and maintenance 72 811 Memberships and subscriptions - - Insurance 692 267 Independent examination - - Other admin costs - 7 Fundraising - - Grants refunded - - Building alterations and security - - Depreciation 827 365 Business plan review - - Total expenditure 5,355 14,881 Net income / (expenditure) (2,853) (6,584) Transfers between funds 1,847 1,932 Net movement in funds (1,006) (4,652) Fund balances brought forward 23,941 28,593 Fund balances carried forward 22,935 23,941 |
2020 Restricted funds £ 98,692 - - 98,692 52,971 571 62 50 5 1,147 19 158 289 455 1,566 4,855 170 3,657 295 51 352 600 1,816 - - 1,272 - 2,250 72,611 26,081 (1,847) 24,234 15,823 40,057 |
2019 Restricted funds £ 91,966 1,045 93,011 58,137 15 679 70 587 11,660 - 119 724 1,020 2,757 4,133 1,782 715 1,110 65 680 600 3,929 625 769 5,395 - - 95,571 (2,560) (1,932) (4,492) 20,315 15,823 |
2020 Total funds £ 98,821 - 2,373 101,194 52,971 571 62 50 5 4,044 46 158 289 455 1,566 4,855 1,010 3,657 367 51 1,044 600 1,816 - - 1,272 827 2,250 77,966 23,228 - 23,228 39,764 62,992 |
2019 Total funds £ 92,934 2,885 5,489 101,308 67,982 616 679 70 587 13,861 3 119 724 1,020 2,757 4,133 2,563 715 1,921 65 947 600 3,936 625 769 5,395 365 - 110,452 (9,144) - (9,144) 48,908 39,764 |
|---|---|---|---|---|
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