## Burmantofts Senior Action CIO
Charity number 1175661
## Annual Report and Financial Statements
for the year ended 31 December 2020
## Burmantofts Senior Action CIO
Annual Report and Financial Statements for the year ended 31 December 2020
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 3|
|Examiner's report|4|
|Statement of financial activities|5|
|Balance sheet|6|
|Notes to the accounts|7 to 11|
**Prepared by West Yorkshire Community Accounting Service**
4
## Burmantofts Senior Action CIO
## Trustees' report for the year ended 31 December 2020
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
**Position Dates** Cllr Denise Ragan Chair Appointed as Chair January 2020 Paul Kelly Vice Chair Richard Asumadu Treasurer Julia Almond Rev. Amos Kasibante Cllr Asghar Khan Tricia Gradys Appointed February 2020 Maureen Lillywhite Appointed July 2020 **Charity number** 1175661 Registered in England and Wales
## **Charity number**
**Registered and principal address Bankers** Lower Ground Floor Yorkshire Bank Plc 75A Stoney Rock Lane 329 Harehills Lane Leeds. LS9 7TB Leeds. LS8 5BW
## **Independent examiner**
Claire Welling Stringer House 34 Lupton Street Leeds LS10 2QW
## **West Yorkshire Community Accounting Service**
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) formed on 9 November 2017 and is governed by a constitution.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
## **Objectives and activities**
## **The charity's objects**
To relieve those who are in need by reason of their old age in the Burmantofts and Richmond Hill ward and the neighbouring areas of the metropolitan district of Leeds in such ways as the trustees shall think fit, in particular, but not exclusively by: the provision of activities, support and services to enable them to live independent lives in their own homes, reduce isolation and poverty and promote safe and healthy living.
## **The charity's main activities**
Burmantofts Senior Action (BSA) CIO offers activities, advice and support through: Home visits and assessments
Information and signposting - including themed events and drop in sessions Luncheon clubs (twice a week)
Garden tidy up service (twice a year) A calendar of social activities and events such as trips, celebrations and parties. Chair based exercises
Art classes Friendship group Outreach sessions in the community
2
## Burmantofts Senior Action CIO
## Trustees' report (continued) for the year ended 31 December 2020
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.
## **Achievements and performance**
BSA CIO has continued to provide a range of services, activities, and support for the elderly in our area. 2020 has been a very difficult and challenging time for all organisations due to Covid-19 but BSA continues to provide services to its members. In this circumstance, we adopted a system of telephone conversations with members and this has been very efficient and effective.
We also contracted an external consultant to restructure BSA to improve our activities and cover more of our neighbourhood.
We have again seen an increase in more complex cases in this season i.e social isolation, frailty, depression and mental health issues and we have been able to invest time in more intense 1-1 phone conversations and support following illness, bereavement, or discharge from hospital. We have also invested additional time to plan for recruitment, increasing capability and retention of volunteers to support our activity programme.
We are delighted to have successfully re-tendered for a Leeds City Council, Adults and Health Directorate, Neighbourhood Network Scheme Grant. This provides core funding towards the management and delivery of our services for an initial period of 5 years with an option to extend for a further 5 years. This will enable BSA CIO to continue to:
- Develop and deliver support, activities, and services
- Help people live independent lives
- Reduce isolation
- Reduce the impact of poverty
- Promote safe and healthy living
## **Financial review**
The net income for the year was £23,228, including net expenditure of £1,006 on unrestricted funds and net income of £24,234 on restricted funds after transfers.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £20,824.
The Trustees have established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets (the free reserves) held by the charity should be at least 3 months of the resources expended. This equates to £16,640 based on budgeted expenditure of £66,560 for 2021.
Signed on behalf of the board of trustees:
Signed: Denise Ragan. (Trustee)
Name: Denise Ragan
Date: 19/10/2021
3
## Burmantofts Senior Action CIO
## Independent examiner's report to the trustees of Burmantofts Senior Action CIO
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 December 2020, which are set out on pages 5 to 11.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: C.Welling Name: Claire Welling
Date: 20/10/2021
## **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
4
## Burmantofts Senior Action CIO
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 31 December 2020
|Notes
2020
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
129
Transfer from lunch clubs
-
Contributions and sales
2,373
**Total income**
2,502
**Expenditure on:**
Salaries, NI and pension
(3)
-
Payroll charges and recruitment
-
Staff travel
-
Staff and volunteer training
-
Volunteer expenses
-
Events and activities
2,897
Hospitality
27
Marketing and publicity
-
Printing and photocopying
-
Postage and stationery
-
Telephone
-
Rent
-
Room hire
840
Utilities
-
Repairs and maintenance
72
Memberships and subscriptions
-
Insurance
692
Independent examination
-
Other admin costs
-
Fundraising
-
Grants refunded
-
Building alterations and security
-
Depreciation
827
Business plan review
-
**Total expenditure**
5,355
**Net income / (expenditure)**
(2,853)
**Transfers between funds**
1,847
**Net movement in funds**
(1,006)
**Fund balances brought forward**
23,941
**Fund balances carried forward**
(4)
22,935|2020
Restricted
funds
£
98,692
-
-
98,692
52,971
571
62
50
5
1,147
19
158
289
455
1,566
4,855
170
3,657
295
51
352
600
1,816
-
-
1,272
-
2,250
72,611
26,081
(1,847)
24,234
15,823
40,057|2020
Total
funds
£
98,821
-
2,373
101,194
52,971
571
62
50
5
4,044
46
158
289
455
1,566
4,855
1,010
3,657
367
51
1,044
600
1,816
-
-
1,272
827
2,250
77,966
23,228
-
23,228
39,764
62,992|2019
Total
funds
£
92,934
2,885
5,489
101,308
67,982
616
679
70
587
13,861
3
119
724
1,020
2,757
4,133
2,563
715
1,921
65
947
600
3,936
625
769
5,395
365
-
110,452
(9,144)
-
(9,144)
48,908
39,764|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
5
## Burmantofts Senior Action CIO
## Balance sheet
|as at 31 December 2020
2020
Unrestricted
£
**Fixed assets**
Tangible assets
(5)
2,111
**Total fixed assets**
2,111
**Current assets**
Prepayments
-
Cash at bank and in hand
(6)
21,424
**Total current assets**
21,424
**Current liabilities:**
**amounts falling due within one year**
Accruals
600
Deferred income
-
**Total current liabilities**
600
**Net current assets / (liabilities)**
20,824
**Total assets less current liabilities**
22,935
**Net assets**
22,935
**Funds**
Unrestricted funds
22,935
Restricted funds
-
**Total funds**
22,935|2020
Restricted
£
-
-
352
56,259
56,611
-
16,554
16,554
40,057
40,057
40,057
-
40,057
40,057|2020
Total
£
2,111
2,111
352
77,683
78,035
600
16,554
17,154
60,881
62,992
62,992
22,935
40,057
62,992|2019
Total
£
1,091
1,091
340
55,487
55,827
600
16,554
17,154
38,673
39,764
39,764
23,941
15,823
39,764|
|---|---|---|---|
The financial statements were approved by the board of trustees on
Date: 19/10/2021
Signed: Denise Ragan (Trustee)
Name: Denise Ragan
6
## Burmantofts Senior Action CIO
## Notes to the accounts
for the year ended 31 December 2020
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Tangible fixed assets**
Tangible fixed assets costing more than £250 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Fixtures and fittings: over 4 years IT equipment: over 4 years
## **Pensions**
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
7
## Burmantofts Senior Action CIO
## Notes to the accounts continued
## for the year ended 31 December 2020
## **1 Accounting policies (continued)**
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
|**2 Grants and donations**
Leeds City Council (LCC) core funding
LCC other grants
Leeds Community Foundation (LCF)
Jimbos fund
Wades Charity
Asda
Donations
**3 Staff costs and numbers**
Gross salaries
Social security costs
Pensions|2020
Unrestricted
funds
£
-
-
-
-
-
-
129
129|2020
Restricted
funds
£
66,215
20,262
12,215
-
-
-
-
98,692|2020
Total
funds
£
66,215
20,262
12,215
-
-
-
129
98,821
2020
£
50,024
797
2,150
52,971|2019
Total
funds
£
68,246
11,932
5,236
3,804
1,748
1,000
968
92,934
2019
£
64,179
1,515
2,288
67,982|
|---|---|---|---|---|
The average number employees during the year was 3, being an average of 2.6 full time equivalent (2019: 3.7, 2.5 FTE).
|**Defined contribution pension scheme**|2020|2019|
|---|---|---|
||£|£|
|Costs of the scheme to the charity for the year|2,150|2,288|
8
## Burmantofts Senior Action CIO
## Notes to the accounts continued
## for the year ended 31 December 2020
|**4 Restricted funds**
Gardening fund
Trips fund
WYPC Commissioner
LCF Winter warmth 2019
Leeds Quaker Meeting fund
LCF Time to shine
Asda Christmas party
Jimbos fund - kitchen
LCC Covid-19 harm minimisation
LCF Be Warm be Safe
LCC ASC|Balance b/f
£
612
618
783
6,490
412
5,659
360
889
-
-
-
15,823|Incoming
£
-
-
-
-
-
3,491
-
-
20,262
8,724
66,215
98,692|Outgoing
£
-
-
-
120
-
6,171
350
889
-
8,191
56,890
72,611|Transfers
£
-
-
-
-
-
-
-
-
-
-
(1,847)
(1,847)|Balance c/f
£
612
618
783
6,370
412
2,979
10
-
20,262
533
7,478
40,057|
|---|---|---|---|---|---|
## **Fund name**
## **Purpose of restriction**
Gardening fund Trips fund WYPC Commissioner LCF Winter warmth 2019 Leeds Quaker Meeting fund LCF Time to shine
Funds from the Housing Advice panel and other contributions Towards trips
Towards the Safer Communities project
Towards Winter warmth activity costs
Towards printer/copier costs and updating financial management package To set up a men's group and a 'younger' older people group along with taster sessions
For holding a Christmas party For kitchen refurbishment costs
Asda Christmas party Jimbos fund - kitchen LCC Covid-19 harm minimisation
To address the challenges older people face which have been exacerbated by the pandemic
LCF Be Warm be Safe Towards winter aid LCC ASC
For staff salaries and project manager remuneration
£1,847 transferred for the purchase of a laptop which is for general use
|**Tangible assets**
**Cost**
At 1 January 2020
Additions
At 31 December 2020
**Depreciation**
At 1 January 2020
Charge for year
At 31 December 2020
**Net book value**
At 31 December 2020
At 31 December 2019|£
-
1,847
1,847
-
462
462
1,385
-
IT
equipment|£
1,456
-
1,456
365
365
730
726
1,091
Fixtures
and fittings|Total
£
1,456
1,847
3,303
365
827
1,192
2,111
1,091|
|---|---|---|---|
## **5 Tangible assets**
9
## Burmantofts Senior Action CIO
## Notes to the accounts continued
## for the year ended 31 December 2020
|**6 Cash at bank and in hand**
Cash at bank
Cash in hand|2020
£
77,356
327
77,683|2019
£
55,235
252
55,487|
|---|---|---|
## **7 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
## **Remuneration and benefits received by key management personnel**
The key management personnel of the charity include the trustees. The total employee benefits received by the Project Manager in 2019 were £3,956 for 3 months.
No trustee received any remuneration or benefit in this capacity during this or the previous year.
10
## Burmantofts Senior Action CIO
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 December 2020
|2020
2019
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
129
968
Transfer from lunch clubs
-
2,885
Contributions and sales
2,373
4,444
**Total income**
2,502
8,297
**Expenditure**
Salaries, NI and pension
-
9,845
Payroll charges and recruitment
-
601
Staff travel
-
-
Staff and volunteer training
-
-
Volunteer expenses
-
-
Events and activities
2,897
2,201
Hospitality
27
3
Marketing and publicity
-
-
Printing and photocopying
-
-
Postage and stationery
-
-
Telephone
-
-
Rent
-
-
Room hire
840
781
Utilities
-
-
Repairs and maintenance
72
811
Memberships and subscriptions
-
-
Insurance
692
267
Independent examination
-
-
Other admin costs
-
7
Fundraising
-
-
Grants refunded
-
-
Building alterations and security
-
-
Depreciation
827
365
Business plan review
-
-
**Total expenditure**
5,355
14,881
**Net income / (expenditure)**
(2,853)
(6,584)
**Transfers between funds**
1,847
1,932
**Net movement in funds**
(1,006)
(4,652)
**Fund balances brought forward**
23,941
28,593
**Fund balances carried forward**
22,935
23,941|2020
Restricted
funds
£
98,692
-
-
98,692
52,971
571
62
50
5
1,147
19
158
289
455
1,566
4,855
170
3,657
295
51
352
600
1,816
-
-
1,272
-
2,250
72,611
26,081
(1,847)
24,234
15,823
40,057|2019
Restricted
funds
£
91,966
1,045
93,011
58,137
15
679
70
587
11,660
-
119
724
1,020
2,757
4,133
1,782
715
1,110
65
680
600
3,929
625
769
5,395
-
-
95,571
(2,560)
(1,932)
(4,492)
20,315
15,823|2020
Total
funds
£
98,821
-
2,373
101,194
52,971
571
62
50
5
4,044
46
158
289
455
1,566
4,855
1,010
3,657
367
51
1,044
600
1,816
-
-
1,272
827
2,250
77,966
23,228
-
23,228
39,764
62,992|2019
Total
funds
£
92,934
2,885
5,489
101,308
67,982
616
679
70
587
13,861
3
119
724
1,020
2,757
4,133
2,563
715
1,921
65
947
600
3,936
625
769
5,395
365
-
110,452
(9,144)
-
(9,144)
48,908
39,764|
|---|---|---|---|---|
11