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2021-03-31-accounts

Blackwood and District Foodbank

Registered Charity CIO No: 1175604

ANNUAL REPORT AND ACCOUNTS

For the 12 Months Ended 31[st] March 2021

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BLACKWOOD AND DISTRICT FOODBANK ANNUAL REPORT AND ACCOUNTS FOR THE 12 MONTHS ENDED 31[st] MARCH 2021

Contents

Legal and Administrative Information

Trustee’s Report Manager’s Report

Trustees Responsibilities in Relation to the Financial Statements

Independent Examiners Report Statement of Financial Activities Balance Sheet Notes to the Accounts

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BLACKWOOD AND DISTRICT FOODBANK Legal and Administrative Information

Charity Name and Number

Blackwood and District Foodbank: registered charity number 1175604 Charitable Incorporated Organisation registered on 7[th] November 2017

Trustees

Rev Sue Phillips Mrs Donna Lower Mrs Susan Steele

Chairperson

Rev Sue Phillips

Principal Office

Oasis Christian Centre Bryn Road Blackwood NP12 3LY

Independent Examiner

Mr Dene Caple FCCA

Bankers

Lloyds Bank Plc 112 High Street Blackwood NP12 1YJ

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BLACKWOOD AND DISTRICT FOODBANK TRUSTEES’ REPORT FOR THE 12 MONTHS ENDED 31[st] MARCH 2021

The trustees present their report along with their financial statements of the charity for the 12-month period ended 31[st] March 2021.

Constitution and Objects

Blackwood and District Foodbank is a registered charity CIO No. 1175604, registered on 7[th] November 2017. The objects of the charity are the provision of three/five days’ supply of emergency food and support to local people in crisis.

Organisation

The trustees who have served during the period under review and since the period end are set out on page 3.

Achievements and Performance

The objectives have been satisfactorily achieved during the year. Blackwood and District Foodbank is open on a Thursday from 10 am – 12 noon staffed by volunteers, giving away food and essential household groceries and are supported by the general public, schools, churches and many local businesses. During the Covid pandemic we were able to increase our support to the community by offering a delivery service 5 days a week with organised council collections for delivery by council volunteers 3 days a week.

Risk Management

The trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems and policies have been established that enable regular reports to be produced so that the necessary steps can be taken to lessen the risks. Risk assessments due to the changing pandemic situation have been regularly updated.

Trustees’ Responsibilities

Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity’s state of affairs during the financial period and of its financial position at the end of the period.

The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statement comply with the Charities Act 1993.

They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

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Approved by the trustees and signed on their behalf by:

Dated: 11[th] April 2021

BLACKWOOD AND DISTRICT FOODBANK FOODBANK MANAGER’S REPORT FOR THE 12 MONTHS ENDED 31[st] MARCH 2021

Clients Fed

Thanks to the generosity of the local community Blackwood and District Foodbank have been able to feed 2049 people comprising of 1323 adults and 726 children. This equates to 18,441 meals.

Stock Movement

Donations of food provided by the local community amounted to 23,824.49 kg. 18,050.63 kg of food donations have been distributed to people in food poverty. We are grateful for the donations of food collected from local businesses the permanent trolleys at Asda in Blackwood and Tesco in Caerphilly. Whilst collections from local schools and churches during Harvest have not been able to take place this year we have been grateful for the support of the Risca CV19 Volunteers ‘Tin on a Wall’ campaign which has supported several foodbanks in the area with donations. Our ‘Foodbank Street Champions’ including Park Hill, Caldicot Close and Pwll-Yr-Allt regularly collect and donate food items.

Supermarkets have supported the Covid pandemic by donating stocks of food to the foodbank we are grateful to the generosity of Tesco, Morrisons and Asda, their extensive donations ensured that stocks of food were maintained to support those in the local community.

Financial Donations

Money has been received from fundraising, business and individual donations. We are grateful for the support of local businesses and individuals for regularly supporting the work of Foodbank.

We have set up a local giving page which enables individuals to donate to the foodbank on a regular or ad hock basis. This has been popular and has allowed gift aid to be claimed to increase donations further.

We are grateful for the financial support of local churches, community centres, working men’s clubs, football clubs, charities and schools who have supported the foodbank enabling the purchase of food stocks as they run low.

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We have been blessed with corporate donations from several organisations including Welsh Water, WRAS and Unite Hawker Siddeley. We were overwhelmed by the generosity of Amey and Ferrovial for a share of their ‘Together Covid-19 fund’ which is helping to fight the global pandemic and raise donations for organisations and governments around the world.

Individuals have been creative by making Christmas wreaths, making rainbow flags and growing runner beans to raise funds for the foodbank.

Events

It has not been possible to hold our usual fundraising events at local fetes or through attendance at Supermarket Food Drives due to the pandemic. We hope that next year we can attend these events and reinforce our presence in the community.

Covid Support

British Gas and Caerphilly County Borough Council employees supported the work of the foodbank by co-ordinating foodbank referral, transporting deliveries from supermarkets to foodbanks and delivering food parcels to clients.

Future Plans

Due to the Covid pandemic set back, we aim to achieve last year’s aim to increase our fundraising efforts to raise more funds and food donations to reach more people in the community suffering from food poverty.

Volunteer Support

We have a small but loyal team of volunteers who give up their time to support the work of the foodbank by sorting donations and preparing food parcels for clients. The pandemic has restricted volunteer numbers permitted at the foodbank at any given time and we look forward to the opportunity to all meet together.

Volunteers were provided with a food hamper, thanks to the generosity of Amey and Ferrovial to thank them for all their hard work during this year.

Thank You

We would like to thank our team of volunteers who give up their time; their commitment and hard work enables the foodbank to operate. We would like to thank all donors and referral agencies who refer clients to the foodbank. Through our continued partnership the work of the foodbank in Blackwood will continue to grow.

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Signed: Jeremy Steele Foodbank Manager

BLACKWOOD AND DISTRICT FOODBANK TRUSTEES RESPONSIBILITIES IN RELATION TO THE FINANCIAL STATEMENTS

Trustees Responsibilities in Relation to the Financial Statements

The charity trustees are responsible for preparing a trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity for that period. In preparing the financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations and the provision of the Trust deed. They are also responsible for safeguarding the assets of the charity and taking reasonable steps or the prevention and detection of fraud and other irregularities.

Approved by the trustees and signed on their behalf by:

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Dated: 11[th] April 2021

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BLACKWOOD AND DISTRICT FOODBANK INDEPENDENT EXAMINER’S REPORT FOR THE 12 MONTHS ENDED 31[st] MARCH 2021

Respective Responsibilities of Trustees and Examiner

As the Charity's Trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7)(b) of the Act, whether particular matters have come to our attention.

Independent Examiner's Statement

In connection with my examination, no matter has come to my attention:

1) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the Act and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met: or

2) to which, in my opinion, attention should be drawn in order to enable a proper understanding on the accounts to be reached.

Signed: D Caple

Mr Dene Caple FCCA Independent Examiner

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BLACKWOOD AND DISTRICT FOODBANK STATEMENT OF FINANCIAL ACTIVITIES FOR THE 12 MONTHS ENDED 31[st] MARCH 2021

Income
Donations
Individual Donations 4721.0
2
Corporate Donations 23911.
59
Charity / Church Donations 6845.7
9
Trussell Trust Tesco Top Up 1719.2
4
Fundraising 290.02
Total
Income		 37487.
66
Expenditure
Warehouse Storage Unit 4937.9
4
Wages 2720.6
4
Food Purchases 1111.7
4
Rent 720.00
Consumables 397.85
Trussell Trust Membership 360.00
Volunteer Expenses 300.00
Insurance 274.62
Payroll 170.75
Returned cheque 151.20
Equipment 94.12
Stationery 68.48
Local Giving Membership 48.00
ICO Registration 40.00
Total Expenditure 11395.
34
Net Movement in Funds 26092.
32
Funds Transferred from 41022.
04
Blackwood and District
Foodbank
On 31st March 2021
Gift Cards on 31st March 2021 625.50
Total Funds at 31st March
2021		 41647
.54

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BLACKWOOD AND DISTRICT FOODBANK BALANCE SHEET AS AT 31[st] MARCH 2021

Non-Current Assets
Storage Unit 3395.0
0
Internet Enabled Tablets 199.98
3594.9
8
Current Assets
Cash in Bank 41022.
04
Gift Cards 625.50
41647.
54
Total Assets 45242.
52
Capital and Reserves
Restricted Funds 625.50
Unrestricted Funds 44617.
02
45242.
52

ON BEHALF OF THE TRUSTEES:

Signed:

Mrs Susan Steele Treasurer

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BLACKWOOD AND DISTRICT FOODBANK NOTES TO THE ACCOUNTS FOR THE YEAR ENDING 31[st] MARCH 2021

1. Accounting Policies:

Accounting Convention

The financial statements have been prepared under the historical cost convention and on an accruals basis.

Expenditure

Resources expended are recognised in the period in which they are incurred. Resources expended include attributable VAT which cannot be recovered.

Unrestricted Funds

Unrestricted funds are donations, fees income and other incoming resources receivable or generated for the objects of the organisation without further specified purpose and are available as general funds.

2. Creditors and Accruals

As at 31[st] March 2021 there were no payments owed for the financial year 2020/21.

3. Food Purchases

Cash donations given to Foodbank are used for purchasing food items where stocks are running low. All donations are paid into the bank account. A debit card is used to purchase food from these donations.

4. Depreciation

At the end of the financial year 2021/22 non-current assets will be depreciated on a straight line basis based on their life expectancy.

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