## **Blackwood and District Foodbank** 

# **Registered Charity CIO No: 1175604** 

# **ANNUAL REPORT AND ACCOUNTS** 

**For the 12 Months Ended 31[st] March 2021** 

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# **BLACKWOOD AND DISTRICT FOODBANK ANNUAL REPORT AND ACCOUNTS FOR THE 12 MONTHS ENDED 31[st] MARCH 2021** 

## **Contents** 

Legal and Administrative Information 

Trustee’s Report Manager’s Report 

Trustees Responsibilities in Relation to the Financial Statements 

Independent Examiners Report Statement of Financial Activities Balance Sheet Notes to the Accounts 

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# **BLACKWOOD AND DISTRICT FOODBANK Legal and Administrative Information** 

## **Charity Name and Number** 

Blackwood and District Foodbank: registered charity number 1175604 Charitable Incorporated Organisation registered on 7[th] November 2017 

## **Trustees** 

Rev Sue Phillips Mrs Donna Lower Mrs Susan Steele 

## **Chairperson** 

Rev Sue Phillips 

## **Principal Office** 

Oasis Christian Centre Bryn Road Blackwood NP12 3LY 

## **Independent Examiner** 

Mr Dene Caple FCCA 

## **Bankers** 

Lloyds Bank Plc 112 High Street Blackwood NP12 1YJ 

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## **BLACKWOOD AND DISTRICT FOODBANK TRUSTEES’ REPORT FOR THE 12 MONTHS ENDED 31[st] MARCH 2021** 

The trustees present their report along with their financial statements of the charity for the 12-month period ended 31[st] March 2021. 

## **Constitution and Objects** 

Blackwood and District Foodbank is a registered charity CIO No. 1175604, registered  on  7[th] November  2017.  The  objects  of  the  charity  are  the provision of three/five days’ supply of emergency food and support to local people in crisis. 

## **Organisation** 

The trustees who have served during the period under review and since the period end are set out on page 3. 

## **Achievements and Performance** 

The objectives have been satisfactorily achieved during the year. Blackwood and District Foodbank is open on a Thursday from 10 am – 12 noon staffed by volunteers, giving away food and essential household groceries and are supported by the general public, schools, churches and many  local  businesses.   During  the  Covid  pandemic  we  were  able  to increase our support to the community by offering a delivery service 5 days a week with organised council collections for delivery by council volunteers 3 days a week. 

## **Risk Management** 

The trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems and policies have been established that enable regular reports to be produced so that the necessary steps can be taken to lessen the risks.  Risk assessments due to the changing pandemic situation have been regularly updated. 

## **Trustees’ Responsibilities** 

Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity’s state of affairs during the financial period and of its financial position at the end of the period. 

The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statement comply with the Charities Act 1993. 

They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 

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Approved by the trustees and signed on their behalf by: 


Dated:  11[th] April 2021 

# **BLACKWOOD AND DISTRICT FOODBANK FOODBANK MANAGER’S REPORT FOR THE 12 MONTHS ENDED 31[st] MARCH 2021** 

## **Clients Fed** 

Thanks to the generosity of the local community Blackwood and District Foodbank have been able to feed 2049 people comprising of 1323 adults and 726 children.  This equates to 18,441 meals. 

## **Stock Movement** 

Donations of food provided by the local community amounted to 23,824.49 kg. 18,050.63 kg of food donations have been distributed to people in food poverty. We are grateful for the donations of food collected from local businesses the permanent  trolleys  at  Asda  in  Blackwood  and  Tesco  in  Caerphilly.  Whilst collections from local schools and churches during Harvest have not been able to take place this year we have been grateful for the support of the Risca CV19 Volunteers ‘Tin on a Wall’ campaign which has supported several foodbanks in the area with donations.  Our ‘Foodbank Street Champions’ including Park Hill, Caldicot Close and Pwll-Yr-Allt regularly collect and donate food items. 

Supermarkets have supported the Covid pandemic by donating stocks of food to the foodbank we are grateful to the generosity of Tesco, Morrisons and Asda, their extensive donations ensured that stocks of food were maintained to support those in the local community. 

## **Financial Donations** 

Money  has  been  received  from  fundraising,  business  and  individual donations.   We  are  grateful  for  the  support  of  local  businesses  and individuals for regularly supporting the work of Foodbank. 

We have set up a local giving page which enables individuals to donate to the foodbank on a regular or ad hock basis. This has been popular and has allowed gift aid to be claimed to increase donations further. 

We are grateful for the financial support of local churches, community centres, working men’s clubs, football clubs, charities and schools who have supported the foodbank enabling the purchase of food stocks as they run low. 

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We have been blessed with corporate donations from several organisations including Welsh Water, WRAS and Unite Hawker Siddeley. We were overwhelmed by the generosity of Amey and Ferrovial for a share of  their  ‘Together  Covid-19  fund’ which  is  helping  to  fight  the  global pandemic and raise donations for organisations and governments around the world. 

Individuals  have  been  creative  by  making  Christmas  wreaths,  making rainbow flags and growing runner beans to raise funds for the foodbank. 

## **Events** 

It has not been possible to hold our usual fundraising events at local fetes or through attendance at Supermarket Food Drives due to the pandemic. We hope that next year we can attend these events and reinforce our presence in the community. 

## **Covid Support** 

British Gas and Caerphilly County Borough Council employees supported the work of the foodbank by co-ordinating foodbank referral, transporting deliveries from supermarkets to foodbanks and delivering food parcels to clients. 

## **Future Plans** 

Due to the Covid pandemic set back, we aim to achieve last year’s aim to increase our fundraising efforts to raise more funds and food donations to reach more people in the community suffering from food poverty. 

## **Volunteer Support** 

We have a small but loyal team of volunteers who give up their time to support the work of the foodbank by sorting donations and preparing food parcels  for  clients.   The  pandemic  has  restricted  volunteer  numbers permitted at the foodbank at any given time and we look forward to the opportunity to all meet together. 

Volunteers were provided with a food hamper, thanks to the generosity of Amey and Ferrovial to thank them for all their hard work during this year. 

## **Thank You** 

We would like to thank our team of volunteers who give up their time; their commitment and hard work enables the foodbank to operate. We would like to thank all donors and referral agencies who refer clients to the  foodbank.  Through  our  continued  partnership  the  work  of  the foodbank in Blackwood will continue to grow. 

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Signed:
Jeremy Steele
Foodbank Manager

# **BLACKWOOD AND DISTRICT FOODBANK TRUSTEES RESPONSIBILITIES IN RELATION TO THE                FINANCIAL STATEMENTS** 

## Trustees Responsibilities in Relation to the Financial Statements 

The  charity  trustees  are  responsible  for  preparing  a  trustees’  annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). 

The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity for that period.  In preparing the financial statements, the trustees are required to: 

- Select suitable accounting principles and then apply them consistently 

- Observe  the  methods  and  principles  in  the  applicable  Charities SORP 

- Make judgements and estimates that are reasonable and prudent 

- State whether applicable accounting standards have been followed, subject  to  any  material  departures  that  must  be  disclosed  and explained in the financial statements 

- Prepare the financial statements on a going concern basis unless it is appropriate to presume that the charity will continue in business 

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with  the  Charities  Act  2011,  the  applicable  Charities  (Accounts  and Reports) Regulations and the provision of the Trust deed.  They are also responsible  for  safeguarding  the  assets  of  the  charity  and  taking reasonable  steps  or  the  prevention  and  detection  of  fraud  and  other irregularities. 

Approved by the trustees and signed on their behalf by: 

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Dated:  11[th] April 2021 

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## **BLACKWOOD AND DISTRICT FOODBANK INDEPENDENT EXAMINER’S REPORT FOR THE 12 MONTHS ENDED 31[st] MARCH 2021** 

## **Respective Responsibilities of Trustees and Examiner** 

As the Charity's Trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity  Commissioners  under  section  43(7)(b)  of  the  Act,  whether particular matters have come to our attention. 

## **Independent Examiner's Statement** 

In connection with my examination, no matter has come to my attention: 

1)  which  gives  me  reasonable  cause  to  believe  that  in  any  material respect the requirements to keep accounting records in accordance with section 41 of the Act and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met: or 

2) to which, in my opinion, attention should be drawn in order to enable a proper understanding on the accounts to be reached. 

Signed: D Caple 

Mr Dene Caple FCCA Independent Examiner 

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## **BLACKWOOD AND DISTRICT FOODBANK STATEMENT OF FINANCIAL ACTIVITIES FOR THE 12 MONTHS ENDED 31[st] MARCH 2021** 

|**Income**||
|---|---|
|Donations||
|Individual Donations|4721.0<br>2|
|Corporate Donations|23911.<br>59|
|Charity / Church Donations|6845.7<br>9|
|Trussell Trust Tesco Top Up|1719.2<br>4|
|Fundraising|290.02|
|Total<br>Income|37487.<br>66|
|**Expenditure**||
|Warehouse Storage Unit|4937.9<br>4|
|Wages|2720.6<br>4|
|Food Purchases|1111.7<br>4|
|Rent|720.00|
|Consumables|397.85|
|Trussell Trust Membership|360.00|
|Volunteer Expenses|300.00|
|Insurance|274.62|
|Payroll|170.75|
|Returned cheque|151.20|
|Equipment|94.12|
|Stationery|68.48|
|Local Giving Membership|48.00|
|ICO Registration|40.00|
|Total Expenditure|11395.<br>34|
|Net Movement in Funds|26092.<br>32|
|Funds Transferred from|41022.<br>04|
|Blackwood and District<br>Foodbank||
|On 31st March 2021||
|Gift Cards on 31st March 2021|625.50|
|**Total Funds at 31st March**<br>**2021**|**41647**<br>**.54**|



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## **BLACKWOOD AND DISTRICT FOODBANK BALANCE SHEET AS AT 31[st] MARCH 2021** 


|**Non-Current Assets**|||
|---|---|---|
|Storage Unit|3395.0<br>0||
|Internet Enabled Tablets|199.98||
|||3594.9<br>8|
|**Current Assets**|||
|Cash in Bank|41022.<br>04||
|Gift Cards|625.50||
|||41647.<br>54|
|Total Assets||45242.<br>52|
|**Capital and Reserves**|||
|Restricted Funds|625.50||
|Unrestricted Funds|44617.<br>02||
|||45242.<br>52|



## **ON BEHALF OF THE TRUSTEES:** 

Signed: 


Mrs Susan Steele Treasurer 

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# **BLACKWOOD AND DISTRICT FOODBANK NOTES TO THE ACCOUNTS FOR THE YEAR ENDING 31[st] MARCH 2021** 

## **1. Accounting Policies:** 

## **Accounting Convention** 

The financial statements have been prepared under the historical cost convention and on an accruals basis. 

## **Expenditure** 

Resources expended are recognised in the period in which they are incurred. Resources expended include attributable VAT which cannot be recovered. 

## **Unrestricted Funds** 

Unrestricted funds are donations, fees income and other incoming resources receivable or generated for the objects of the organisation without  further  specified  purpose  and  are  available  as  general funds. 

## **2. Creditors and Accruals** 

As  at  31[st] March  2021  there  were  no  payments  owed  for  the financial year 2020/21. 

## **3. Food Purchases** 

Cash donations given to Foodbank are used for purchasing food items where stocks are running low.  All donations are paid into the bank account.  A debit card is used to purchase food from these donations. 

## **4. Depreciation** 

At the end of the financial year 2021/22 non-current assets will be depreciated on a straight line basis based on their life expectancy. 

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