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2022-03-31-accounts

Cuppa Squad

Charity No. 1175348

Company No. CE011847

Trustees' Report and Unaudited Accounts

31 March 2022

Cuppa Squad Contents

Pages
Trustees' Annual Report 2 to 7
Independent Examiner's Report 8
Statement of Financial Activities 9
Summary Income and Expenditure Account 10
Balance Sheet 11
Notes to the Accounts 12 to 16
Detailed Statement of Financial Activities 17 to 18

Page 1

Cuppa Squad Trustees Annual Report

The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 31 March 2022.

REFERENCE AND ADMINISTRATIVE DETAILS

Company No. CE011847

Charity No. 1175348

Registered Office

13 St Pauls Square Birmingham B3 1RB

Directors and Trustees

The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year:

C.J.R. Edwards T. Loveridge J Weir M.D.S. Triggs K. Walker

Independent Examiner

Spotlight Accounting Limited Molineux House 6a Market Place

Shifnal TF11 9AZ

OBJECTIVES AND ACTIVITIES

Cuppa Squad is a Birmingham-based charity established in 2017, originally known as Steps to Your Healthy Future. It was set up to promote and preserve the good health of people suffering or at risk from long-term health conditions such as type-2 diabetes and pre-diabetes, by the provision of support and education.

Vision

"To live in a society where anyone can share a humble cuppa to combat isolation and learn more about their health.

Mission

“We give everyone we meet a helping hand (and cuppa) to take the small steps that can make a massive difference to their health and their happiness.”

Page 2

Cuppa Squad Trustees Annual Report

Our projects bring the community together in one place so they can share and support each other. We run peer to peer support groups that are face to face over a tea/coffee. We recognise some communities need support not only with a specific condition but the wider challenges such as isolation, self-belief and self-worth. We pride ourselves on listening to the feedback we receive, allowing us to innovate as we grow.

Achievements and performance

New Appointments pay Dividends

Following extensive Cuppa Squad member feedback and feedback from fellow assets and organisations we partner with, it became apparent that we needed a Community Lead, Janet Weir, on the Board to guide the charity at a grass roots level. In addition, as the charity grows, the role of Governance becomes ever more apparent and warrants greater and consistent focus. This has led to the recruitment of a Governance Lead, Tim Loveridge.

Effect of Covid-19

Sadly, the impact of the Covid-19 pandemic continued to hamper our face-to-face offering. As an example, one of our longest running groups in the West Midlands (12 years old) was meant to reconvene back in the Autumn of 2021. However, the uncertainty of Covid-19 - and the risk to our members – further prevented us from making this happen on three separate occasions. Furthermore, with regard to newer groups, Covid-19 has been a proverbial “spanner in the works” in gaining new members.

Brand Change

2021 was a momentous year as we gained the opportunity to deliver a brand change that will take the charity forward from a small regional charity to the prospects of becoming a national charity and beyond. This opportunity was made possible through the generous donation of a free branding project driven by Blue Station Communications Ltd. Their intervention and expertise took into consideration and thus, developed the charity’s values and aspirations which then led to the birth of ‘Cuppa Squad.’ Capturing the true – meaningful – essence of who we are and what we strive to represent: greater health and happiness.

Public benefit

Our impact

New website and content

The new site’s aim was to become the window that allows people to look into our charity and better understand what we stand for and what we can offer in terms of support and education. This has been clearly categorised into three key focuses: Diet, Lifestyle and Environment which influences our educational programme and peer-to- peer support. All of this has had a positive knock-on effect on other ancillary services, such as our bi-weekly e-bulletins where sign ups have increased – over the last year – by 50%+ to over 200 subscribers.

Type 1 Warriors

We are delighted to announce that during this year we set up a dedicated Type 1 diabetes group. One positive that came out of the Covid-19 pandemic and the subsequent need to revert to online support groups was that this became a winning formula for those living with Type 1 diabetes. This is due to members representing a different demographic, for instance. We endeavour to grow this group and outreach nationally.

Page 3

Cuppa Squad Trustees Annual Report

Commonwealth Games 2022

We have provided the 2022 Birmingham Commonwealth Games with Hypo Boxes and due diligence training. These will be present in all Commonwealth Games buildings and arenas, increasing awareness of diabetes management on an international platform.

In addition, we have provided a roadshow to Commonwealth Games staff and supported them with the One Less Challenge.

Our One Less Challenge initiative is recognising that rather than cutting everything out or making massive changes that aren’t sustainable, we encourage you to have one less of something.

Building corporate relationships

As we came out of the immediate impacts of various Covid-19 lockdowns, we identified a need to focus on another relationship - building opportunity, the corporate sector. Our aim is to encourage a wider outreach and awareness of our charity and services. However, it would also allow us to deliver impactful education and support to another worthy demographic: that sector of society who have been working from home. Those who yearn to seek guidance in developing robust levels of resilience, alongside feelings of wellness within the workplace and at home.

Taster sessions

Many people are aware of diabetes, but few truly understand what they can do to help themselves and others. We recognise that for some Cuppa Squad members, coming to one of our support groups can be intimidating if they do not know who we are – as a charity – and feel comfortable to take that first step. So, with that in mind, this year we have worked tirelessly to offer taster sessions to break down those barriers and queries. To make our sessions more accessible to a wider audience, who would otherwise not have considered joining us.

Increased relationships

As restrictions slowly eased, we began in earnest to get back to networking and subsequent socially - distanced events. This has allowed us to increase our visibility and outreach along with cementing relationships with the likes of local organisations such as an array of Neighbourhood Network Schemes and other service user and signposting organisations.

Community events and diabetes roadshows

With our new brand, we set off this year to increase awareness within the community of who we are and what we can offer to communities across the West Midlands. We have been invited to roadshows and community events that have allowed us to be more visible in the communities we strive to engage with.

Feedback From Our Groups

"Cuppa Squad are a diabetes awareness and prevention charity who have kindly facilitated some sessions for our service users at Yardley and Northfield. They have been very successful and the feedback from service users and staff has been brilliant. Clearly it’s working well so we would love to have you and team back in at some point as well as signposting individuals to the regular Yardley Group if it’s something you could still facilitate."

Page 4

Cuppa Squad Trustees Annual Report

Eamon Reynolds, Senior Recovery Officer,

Yardley & Northfield Mental Health & Wellbeing Hubs

The Birmingham Mental Health & Wellbeing Hubs is a service delivered in partnership by Birmingham Mind and Creative Support. The service supports adults over the age of 18, under secondary mental health services in Birmingham or Solihull, or having long term/severe mental health problems.

"On behalf of the Wellbeing Support Group I would like to thank you for leading the session on Wednesday 23rd February. The service users felt empowered that change is possible on their terms. The way you and Kate explained about the food they eat changes ie turns to sugar, the quantiles and time we eat were insightful. No one had sat down with them before and explained, having just been told 'eat healthy’. I feel that if you run a support group locally several of the service users would be motivated to attend, having met you.

There are other service users who were not able to attend, so it would be useful if you could come to the group again at Creative Support". Anne Holland, Recovery Navigator, Yardley Hub

"It’s very interesting, I think I’ve learnt a lot myself. And I think it was very good how you challenged some of the healthy myths, for example ‘fat is so evil, fat is so bad’. I think that was very good.” Magda, Recovery Navigator, Northfield Hub

"Firstly, thank you very much on behalf of myself and the mental health HUB groups you and Kate have attended as it was a fantastic session with some great points mentioned regarding diabetes and health in general.

The group you guys attended in Yardley called the Forward Club stated it was a highly informative session with many who are diabetic yet bring in biscuits and cakes to each session, however now they are bringing in fruits and sandwiches instead. They also mentioned, every question asked was answered with some interesting information and ideas which they have steadily added to their lifestyle. This is just one of the groups’ feedback and I do agree with the members, it is a service required to educate many of us who would like to know ways to slowly change our lifestyle for the better. Most of the group members mentioned during Covid-19 and lockdown they haven’t been attending any social groups nor going out which has affected their wellbeing and to have sessions from yourselves (Cuppa Squad) it just freshens their minds and gives them a motivational mindset moving forward. Lastly as we discussed, it would be a pleasure to have you both attend our other mental health groups in Birmingham to undertake a session and once again thank you." Baz Khan, Mental Health Hub Groups Support Worker

Birmingham Learning and Development Enablement Services (of which Mental Health Hub Groups are part) helps people recover skills and confidence to live at home after a spell of illness or hospital stay; allowing them to live independent lives, with minimal support.

“@Jen D shout out to Jen who was massively bigging up our group today at our carb counting course, and rightly so! Hopefully might get a few more recruits from it I reckon! Hope you’re all having a fab weekend!!” Hannah from Type 1 Warriors support group

"I really enjoy our group sessions as it has helped me so much to really connect with other T1 Warriors." Alisha from Type 1 Warriors support group

Page 5

Cuppa Squad Trustees Annual Report

"It was lovely to meet you too, and all the other participants. I really enjoyed the evening and picked up some useful tips and advice.

Kerry from Type 1 Warriors support group

"Thanks for another great session yesterday, you guys always provide lots of helpful advice. My mum enjoyed the session and will try and make future sessions, she might also bring a friend of hers who is also a diabetic or pre-diabetic not sure but she is quite shy but I will see if we can persuade her to join.” Otis, Type 2 support group

"Do enjoy reading your monthly email. Always something in there to make you think even if you don’t have diabetes."

Keith about newsletter

"Thank you for the April newsletter. I am a diabetic myself and currently struggling to control the sugar levels and I had a quick flick through the information and videos, it all sounds very interesting and inspiring." Mumtaz about newsletter

Thank You to our Funders

It goes without saying, all of this would simply not be possible without the financial support and support-in-kind that we have received this year.

Acknowledgements

Each year I am humbled at the feedback and impact we have made, as such a small charity. Many of the people who come to our groups say what a difference the talks and information has made to their lives and health. All of this is only made possible because of the hard work that the Cuppa Squad team and particularly the CEO do and their dedication, particularly through the last few years that have been somewhat challenging. Thank you to our Board of Trustees and our dedicated team for their continued commitment and passion to our worthy cause.

Financial review

Covid-19 has had a great impact on many charities’ revenues, and we are no different. The last couple of years have been a financial struggle. Nevertheless, we have remained focused on exploring and maximising new opportunities that allowed our charity to keep its head above water and pull us out of this time of turmoil and disruption. We are now working hard to increase varied revenue streams for the coming year via:

During the financial year a Trustee loaned Cuppa Squad £3,000, this has been repaid in the financial year. There were no loans outstanding to any Trustees at the year end, the loan was to manage the Charity through a difficult cash period.

Page 6

Cuppa Squad Trustees Annual Report

Structure, Governance and Management

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a Limited company, Limited by guarantee, as defined by the Companies Act 2006.

Management

Cuppa Squad is a small charity that includes one full time and one part time employee. Trustee recruitment is managed through our Trustee Recruitment Policy.

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).

Signed on behalf of the board

M.D.S. Triggs

Trustee

21 Oct 2022

Page 7

Cuppa Squad Independent Examiners Report

Independent Examiner's Report to the trustees of Cuppa Squad

I report to the charity trustees on my examination of the financial statements of Cuppa Squad for the year ended 31 March 2022 which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account, the Balance Sheet and the related notes.

Responsibilities and basis of report

As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's financial statements as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Spotlight Accounting Limited ICAEW Spotlight Accounting Limited Molineux House 6a Market Place Shifnal TF11 9AZ

Page 8

Cuppa Squad Statement of Financial Activities

for the year ended 31 March 2022

Notes
Income and endowments
from:
Donations and legacies
4
Other trading activities
5
Investments
6
Total
Expenditure on:
Hypo boxes
7
Charitable activities
8
Total
Net gains on investments
Net expenditure
Transfers between funds
Net expenditure before other
gains/(losses)
Other gains and losses
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
2022
£
1,124
-
1		 Restricted
funds
2022
£
24,720
-
-		 Total funds
2022
£
25,844
-
1		 Total funds
2021
£
35,890
300
-
1,125
-
10,937		 24,720
305
33,768		 25,845
305
44,705		 36,190
-
44,347
10,937
-		 34,073
-		 45,010
-		 44,347
-
(9,812)
-		 (9,353)
-		 (19,165)
-		 (8,157)
-
(9,812) (9,353) (19,165) (8,157)
(9,812)
10,525		 (9,353)
9,438		 (19,165)
19,963		 (8,157)
28,120
713 85 798 19,963

Page 9

Cuppa Squad Summary Income and Expenditure Account

for the year ended 31 March 2022

Income
Interest and investment income
Gross income for the year
Expenditure
Interest payable
Total expenditure for the year
Net expenditure before tax for the year
Net expenditure for the year		 2022
£
25,844
1
25,845
45,003
7
45,010
(19,165)
(19,165)		 2021
£
36,190
-
36,190
44,347
-
44,347
(8,157)
(8,157)

Page 10

Cuppa Squad Balance Sheet

at 31 March 2022

Company No.
CE011847
Notes
2022
£
Current assets
Debtors
10
443
Cash at bank and in hand
988
1,431
Creditors:Amount falling due within one year
11
(633)
Net current assets
798
Total assets less current liabilities
798
Net assets excluding pension asset or liability
798
Total net assets
798
The funds of the charity
Restricted funds
12
Restricted income funds
85
85
Unrestricted funds
12
General funds
713
713
Reserves
12
Total funds
798		 2021
£
341
20,329
20,670
(707)
19,963
19,963
19,963
19,963
9,438
9,438
10,525
10,525
19,963

These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

For the year ended 31 March 2022 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

Approved by the board on:

And signed on its behalf by:

21 Oct 2022

K. Walker Trustee

Page 11

Cuppa Squad Notes to the Accounts

for the year ended 31 March 2022

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Change in basis of accounting or to previous accounts

There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.

Fund accounting

Income

Expenditure

Taxation

The charity is exempt from corporation tax on its charitable activities.

Page 12

Cuppa Squad Notes to the Accounts

Pension costs

The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the company pays fixed contributions into a separate entity. Once the contributions have been paid the company has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds.

2 Company status

The company is a private company limited by guarantee and consequently does not have share capital.

3 Statement of Financial Activities - prior year

Income and endowments from:
Donations and legacies
Other trading activities
Total
Expenditure on:
Other
Total
Net income
Net income before other
gains/(losses)
Other gains and losses:
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
4
Income from donations and legacies
Donations
Grants
Furlough income		 Unrestricted
£
624
500
-
1,124		 Unrestricted
funds
2021
£
7,656
300
7,956
17,557
17,557
(9,601)
(9,601)
(9,601)
20,126
10,525
Restricted
£
-
24,720
-
24,720		 Restricted
funds
2021
£
28,234
-
28,234
26,790
26,790
1,444
1,444
1,444
7,994
9,438
Total
2022
£
624
25,220
-
25,844		 Total funds
2021
£
35,890
300
36,190
44,347
44,347
(8,157)
(8,157)
(8,157)
28,120
19,963
Total
2021
£
575
26,910
8,405
35,890

Page 13

Cuppa Squad Notes to the Accounts

Provision of services
6
Income from investments
7
Expenditure on charitable activities
Expenditure on charitable
activities
Hypo boxes
Governance costs
8
Other expenditure
Bank loan and overdraft
interest payable
Employee costs
General administrative costs
Legal and professional costs
9
Staff costs
Salaries and wages
Pension costs		 Unrestricted
£
7
7,568
1,370
1,992
10,937		 Unrestricted
£
1
1
Restricted
£
305
305
Restricted
£
-
27,600
6,168
-
33,768
2022
34,500
668
35,168		 Total
2022
£
-
-
Total
2022
£
1
1
Total
2022
£
305
305
Total
2022
£
7
35,168
7,538
1,992
44,705		 Total
2021
£
300
300
Total
2021
£
-
-
Total
2021
£
-
-
Total
2021
£
-
35,168
7,304
1,875
44,347
2021
34,500
668
35,168

No employee received emoluments in excess of £60,000.

Page 14

Cuppa Squad Notes to the Accounts

10 Debtors

Prepayments and accrued income
11 Creditors:
amounts falling due within one year
Other taxes and social security
Accruals
12 Movement in funds
Restricted funds:
Restricted income funds:
Total
Unrestricted funds:
General funds
Total funds
13 Analysis of net assets between funds
Net current assets
14 Reconciliation of net debt
Cash and cash equivalents
Net debt		 At 1 April
2021
9,438
9,438
10,525
19,963		 2022
£
443
443
2022
£
633
-
633
Incoming
resources
including
other
gains/losses
£
24,720
24,720
1,125
25,845
Unrestricted
funds
£
712
712
At 1 April
2021
£		 Resources
expended
£
(34,073)
(34,073)
(10,937)
(45,010)
Restricted
funds
£
86
86
Cash flows
£		 2021
£
341
341
2021
£
483
224
707
At 31
March
2022
£
85
85
713
798
Total
£
798
798
At 31
March
2022
£
20,329 (19,341) 988
20,329
20,329		 (19,341)
(19,341)		 988
988

Page 15

Cuppa Squad Notes to the Accounts

15 Commitments

Pension commitments

Pension commitments
2022 2021
£ £
The pension cost charge to the company
amounted to: 668 668

Page 16

Cuppa Squad Detailed Statement of Financial Activities

for the year ended 31 March 2022

Income and endowments from:
Donations and legacies
Donations
Grants
Furlough income
Other trading activities
Provision of services
Investments
Total income and endowments
Expenditure on:
Charitable activities
Hypo boxes
Total of expenditure on charitable
activities
Other expenditure
Bank loan and overdraft interest payable
Employee costs
Wages
Pension costs
General administrative costs
Advertising
Stock written off
Insurance
Meeting costs
Postage and stationery
IT software and consumables
Consulting
Sundry expenses
Telephone and internet		 Unrestricted
funds
2022
£
624
500
-
1,124
-
-
1
1
1,125
-
-
-
7
7
6,900
668
7,568
-
-
334
97
-
862
-
76
2
1,370		 Restricted
funds
2022
£
-
24,720
-
24,720
-
-
-
-
24,720
305
305
305
-
-
27,600
-
27,600
1,343
-
-
224
9
-
4,400
-
191
6,168		 Total funds
2022
£
624
25,220
-
25,844
-
-
1
1
25,845
305
305
305
7
7
34,500
668
35,168
1,343
-
334
321
9
862
4,400
76
193
7,538		 Total funds
2021
£
575
26,910
8,405
35,890
300
300
-
-
36,190
-
-
-
-
-
34,500
668
35,168
2,995
380
175
188
88
472
2,800
-
206
7,304

Page 17

Cuppa Squad Detailed Statement of Financial Activities

Cuppa Squad
Detailed Statement of Financial Activities
Legal and professional costs
Accountancy
Legal expenses
Total of expenditure of other costs
Total expenditure
Net gains on investments
Net expenditure
Net expenditure before other
gains/(losses)
Other Gains
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 1,992
-
1,992
10,937
10,937
-
(9,812)
(9,812)
-
(9,812)
10,525
713		 -
-
-
33,768
34,073
-
(9,353)
(9,353)
-
(9,353)
9,438
85		 1,992
-
1,992
44,705
45,010
-
(19,165)
(19,165)
-
(19,165)
19,963
798		 1,811
64
1,875
44,347
44,347
-
(8,157)
(8,157)
-
(8,157)
28,120
19,963

Page 18