2021-03-31-accounts - Lincoln Community Larder

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Trustees' Annual Report for the period

Period start date Period end date 1 Apr 2020 31 March 2021

From

Section A Reference and administration details

Charity name Lincoln Community Larder Other names charity is known by Registered charity number (if any) 1175176

Charity's principal address YMCA Building St Rumbolds Street Lincoln Postcode LN2 5AR

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Mr Alan Wilson	Chair
	Mrs Karen Mayor	Treasurer
	Mrs Dawn Nightingale	Larder Co- ordinator
	Mrs Joan Bennett	Volunteer Supervisor
	Mrs Viv Bennett	Secretary
	Cllr Jackie Kirk
	Cllr Lucinda Preston
	Miss Sophie Wilesmith	Social Media and PR
	Mr Dave Pemberton	Warehouse
	Mrs Jennifer Pemberton
	Mrs Wendy Mason	Volunteer Rota
	Ms Mandy Laurence	Data Input
	Mr HarryCampbell

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Dawn Nightingale - Larder Coordinator

Section B Structure, governance and management

Description of the charity’s trusts

Constitution

Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (Foundation) How the charity is constituted (eg. trust, association, company) Apart from the first charity trustees, every trustee must be appointed for a Trustee selection methods term of four years by a resolution passed at a properly convened meeting (eg. appointed by, elected by) of the charity trustees.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

The Charity is governed by the Trustees who determine strategic direction and policy. The day to day running and management of the Charity and its volunteers is under the authority of the Larder Coordinator who is assisted by the Volunteer Supervisor.

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

The relief of poverty in Lincoln and the surrounding area by the provision of basic nutritious food and other basic amenities. Summary of the objects of the charity set out in its governing document

	Objectives and activities	Objectives and activities
	The relief of poverty in Lincoln and the surrounding area by the provision of basic nutritious food and other basic amenities.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	In setting our objectives and planning our activities the LCL trustees ha given serious consideration to the Charity Commission’s general guidance on public benefit and all it's activities are undertaken to furthe its charitable purposes for the public benefit. LCL provides food parcels for people who need short-term help to make ends meet. The size of parcels is increased for families based on the number of individuals in need. In some special cases LCL goes beyond the basic food parcel, supporting people with other essential items e.g. toiletries, cooking equipment. In fact, all reasonable requests for short term help are considered and a few for longer term help under consultation with LCL Trustees and volunteers. LCL also caters for those suffering from illness or special needs and provides individual food parcels to meet specific needs when possible. LCL has food distribution centres in and around Lincoln at;  the YMCA Annexe, Rosemary Lane, Lincoln  St John the Baptist Parish Church Hall, Laughton Way, Lincoln  St Giles Methodist Church, Addison Drive, Lincoln  St Mary's Church, Welton, Lincoln  Martin Village Hall, Martin, Lincoln	ve r

In setting our objectives and planning our activities the LCL trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and all it's activities are undertaken to further its charitable purposes for the public benefit. LCL provides food parcels for people who need short-term help to make ends meet.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers

The Trustees are very grateful to all the individuals and organisations who have given financially or otherwise to LCL, as the operation of the charity requires significant support to meet the needs of the local community.

The volunteer team, which includes the Trustees' has continued to grow and in some cases take on additional responsibilities. Without their dedication, LCL could not function as it does. The Trustees are very grateful to all those volunteers for their contribution in meeting the charity's objective of relieving poverty in Lincoln and the surrounding area.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The main achievements during this period of operation were as follows:

Operating a warehouse facility for storage of donated food and for packing food parcels;
Managing 42 volunteers who serve each week in LCL's activities;
Attracting financial support from individuals and organisations who make cash donations and grants to supplement the food donations;
Maintaining contact with approved agencies in the Lincoln area with whom the LCL partners to support those in financial crisis;
Collecting donated items of food from individuals and commercial organisations.
Distributing food parcels to individuals and family groups in crisis situations.
Remaining fully open and operating throughout the Covid-19 Pandemic, thanks to our dedicated team of volunteers
Opening 2 further outreaches, in April 2020 in Welton and Martin in December 2020.
Transferring to an on-line referral system mid-year, meant that referring agencies could continue to support and refer clients remotely, this helped considerably throughout the Covid-19 Pandemic

In excess of 5,000 people were served and fed for three days, from April 2020 – March 2021. During that period we also supported in excess of 1,100 children through Fish Schemes (Food in School Holidays) during the Summer, October Half-Term and Christmas holidays. A total in excess of 2,000 food parcels were distributed, which was down on the previous year, but the number of people and families supported was increased.

Section D Achievements and performance

Section E Financial review

Brief statement of the charity’s policy on reserves

The Trustees of LCL seek to maintain adequate reserves so as to ensure all reasonable day to day running costs can be met as and when they fall due, recognising the basic financial principle that the Trustees are responsible for ensuring that solvency is maintained. “Adequate reserves” are deemed to be sufficient funding for six months of normal expenditure and have been set at £12,000.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;

The necessity to buy in food on a regular basis has continued, but there was a massive increase in the number of financial donations made from a wide range of supporters, including Just Giving and Local Giving, throughout the Covid-19 Pandemic.

In the period April 2020 - March 2021, financial donations totalled £116,625.79. We also received a Grant of £1,000 from The Lincolnshire County Council Covid-19 Community Fund Scheme and £8,500 from the National Lottery Covid-19 Support Fund enabling us to support the local FiSH initiative.
investment policy and In addition, food and other non-monetary items were gifted to LCL from objectives including any numerous sources, with an estimated value in excess of £30,000. ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Position (eg Secretary, Chair, etc) Date

Sheet1

Charity Name No (if any) Lincoln Community Larder 1175176

Recei ts and a ments accounts p p y

CC16a

For the period 01/04/2020 31/03/2021 To from

Section A Receipts and payments

Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £

A1 Receipts

A1 Receipts		to the nearest £ Unrestricted funds	to the nearest £ Restricted funds	to the nearest £ Endowment funds	Total funds to the nearest £	Last year to the nearest £
Grants & Donations		115,524	-	-	115,524	18,643
Refunds		7	-	-	7	55
30 for 30 Receipts				-	-	880
Printer Cashback			-	-	-	50
Acts Trust for Vouchers			-	-	-	120
HMRC Gift Aid			-	-	-	1,204
Welton Outreach		1,095	-	-	1,095
National LotteryCovid-19	Fund & Screwfix Foundation		13,500	-	13,500
	*Sub total*(Gross income for AR)	116,626	13,500	-	130,126	20,952

	*Sub total*(Gross income for AR)	116,	626	13,	500		-	130,126	20,	952
A2	Asset and investment sales, (see table).
			-		-		-	-
			-		-		-	-		-
	*Sub total*		-		-		-	-		-


	*Total receipts*	116,626		13,500		-		130,126	20,952

A3 Payments

Foodpurchases	7,191	-	-	7,191	11,831
Volunteer expenses	545	-	-	545	318
Insurance	277	-	-	277	250
Telephone, Internet, Postage & Office Supplies	1,232	-	-	1,232	1,422
Sundry/Miscellaneouspayments/Expenses	1,279	-	-	1,279	306
Welton Outreach(Oven Repair)	66	-	-	66
Rent for Storage Facility	5,453		-	5,453	3,500
Gas/ElectricityVouchers	800	-	-	800
Fridge Freezerpurchase	240	-	-	240

Page 1

Sheet1

		- - - - -	7,686 - - - 24,769
				239
				276
				116
				18,258

		- - -	- - -

				-

		-	24,769	18,258

		- - - -	105,357 - 34,260 139,617	2,694
				-
				31,566
				34,260

Section B Statement of assets and liabilities at the end of the period
Categories B1 Cash funds B2 Other monetary assets	Details Bank Accounts Reserves Details Insurance Gas/Electricity Vouchers *Total cash funds* (agree balances with receipts and payments account(s))	to nearest £ Unrestricted funds	to nearest £ 5,814 3,500 - 9,314 Yes to nearest £ - Restricted funds Restricted funds	to nearest £ Endowment funds
		121,803 8,500 - 130,303	5,814 3,500 - 9,314	-
				-
				-
				-
		Yes to nearest £ 208 360 Unrestricted funds		OK
				to nearest £ Endowment funds
	Insurance			-
	Gas/Electricity Vouchers			-

Page 2

Sheet1

B3 Investment assets

B4 Assets retained for the charity’s own use

Sheet1
Fruit & Veg Vouchers	450		-		-
	-		-		-
	-		-		-
	-		-		-
Details	Fund to which asset belongs	Cost	(optional)	Current value (optional)
			-		-
			-		-
			-		-
			-		-
			-		-
Details	Fund to which asset belongs	Cost	(optional)	Current value (optional)
6 Months Operating costs	Unrestricted funds		8,500		-
6 Months Storage Facility Rent	Restricted		3,500		-
			-		-
			-		-
			-		-
			-		-
			-		-
			-		-
			-		-
	Fund to which	Amount due		When due
Details	liability relates	(optional)		(optional)

B5 Liabilities

Page 3

Sheet1

Signed by one or two trustees on behalf of all the trustees

Sheet1

			-
			-
Signature	Print	Name		Date of approval
	Alan Wilson
	Karen Mayor

Page 4