## **Trustees' Annual Report for the period** Period start date Period end date 1 Apr 2020 31 March 2021 **From** **To** ## Section A Reference and administration details **Charity name** Lincoln Community Larder **Other names charity is known by Registered charity number (if any)** 1175176 **Charity's principal address** YMCA Building St Rumbolds Street Lincoln **Postcode LN2 5AR** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Mr Alan Wilson|Chair||| ||Mrs Karen Mayor|Treasurer||| ||Mrs Dawn Nightingale|Larder Co-
ordinator||| ||Mrs Joan Bennett|Volunteer
Supervisor||| ||Mrs Viv Bennett|Secretary||| ||Cllr Jackie Kirk|||| ||Cllr Lucinda Preston|||| ||Miss Sophie Wilesmith|Social Media and
PR||| ||Mr Dave Pemberton|Warehouse||| ||Mrs Jennifer
Pemberton|||| ||Mrs Wendy Mason|Volunteer Rota||| ||Ms Mandy Laurence|Data Input||| ||Mr HarryCampbell|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** Dawn Nightingale - Larder Coordinator ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (Foundation) How the charity is constituted (eg. trust, association, company) Apart from the first charity trustees, every trustee must be appointed for a Trustee selection methods term of four years by a resolution passed at a properly convened meeting (eg. appointed by, elected by) of the charity trustees. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: The Charity is governed by the Trustees who determine strategic direction and policy. The day to day running and management of the Charity and its volunteers is under the authority of the Larder Coordinator who is assisted by the Volunteer Supervisor. - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The relief of poverty in Lincoln and the surrounding area by the provision of basic nutritious food and other basic amenities. **Summary of the objects of the charity set out in its governing document** ||**Objectives and activities**|**Objectives and activities**| |---|---|---| ||The relief of poverty in Lincoln and the surrounding area by the provision
of basic nutritious food and other basic amenities.|| |**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|In setting our objectives and planning our activities the LCL trustees ha
given serious consideration to the Charity Commission’s general
guidance on public benefit and all it's activities are undertaken to furthe
its charitable purposes for the public benefit.
LCL provides food parcels for people who need short-term help to make
ends meet.
The size of parcels is increased for families based on the number of
individuals in need. In some special cases LCL goes beyond the basic
food parcel, supporting people with other essential items e.g. toiletries,
cooking equipment. In fact, all reasonable requests for short term help
are considered and a few for longer term help under consultation with
LCL Trustees and volunteers. LCL also caters for those suffering from
illness or special needs and provides individual food parcels to meet
specific needs when possible.
LCL has food distribution centres in and around Lincoln at;

the YMCA Annexe, Rosemary Lane, Lincoln

St John the Baptist Parish Church Hall, Laughton Way, Lincoln

St Giles Methodist Church, Addison Drive, Lincoln

St Mary's Church, Welton, Lincoln

Martin Village Hall, Martin, Lincoln|ve
r
| In setting our objectives and planning our activities the LCL trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and all it's activities are undertaken to further its charitable purposes for the public benefit. LCL provides food parcels for people who need short-term help to make ends meet. ## **Additional details of objectives and activities (Optional information)** ## **You may choose to include further statements, where relevant, about:** - policy on grantmaking; - policy programme related investment; - contribution made by volunteers The Trustees are very grateful to all the individuals and organisations who have given financially or otherwise to LCL, as the operation of the charity requires significant support to meet the needs of the local community. The volunteer team, which includes the Trustees' has continued to grow and in some cases take on additional responsibilities. Without their dedication, LCL could not function as it does. The Trustees are very grateful to all those volunteers for their contribution in meeting the charity's objective of relieving poverty in Lincoln and the surrounding area. Section D Achievements and performance **Summary of the main achievements of the charity during the year** The main achievements during this period of operation were as follows: - Operating a warehouse facility for storage of donated food and for packing food parcels; - Managing 42 volunteers who serve each week in LCL's activities; - Attracting financial support from individuals and organisations who make cash donations and grants to supplement the food donations; - Maintaining contact with approved agencies in the Lincoln area with whom the LCL partners to support those in financial crisis; - Collecting donated items of food from individuals and commercial organisations. - Distributing food parcels to individuals and family groups in crisis situations. - Remaining fully open and operating throughout the Covid-19 Pandemic, thanks to our dedicated team of volunteers - Opening 2 further outreaches, in April 2020 in Welton and Martin in December 2020. - Transferring to an on-line referral system mid-year, meant that referring agencies could continue to support and refer clients remotely, this helped considerably throughout the Covid-19 Pandemic In excess of 5,000 people were served and fed for three days, from April 2020 – March 2021. During that period we also supported in excess of 1,100 children through Fish Schemes (Food in School Holidays) during the Summer, October Half-Term and Christmas holidays. A total in excess of 2,000 food parcels were distributed, which was down on the previous year, but the number of people and families supported was increased. Section D Achievements and performance ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The Trustees of LCL seek to maintain adequate reserves so as to ensure all reasonable day to day running costs can be met as and when they fall due, recognising the basic financial principle that the Trustees are responsible for ensuring that solvency is maintained. “Adequate reserves” are deemed to be sufficient funding for six months of normal expenditure and have been set at £12,000. ## **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; The necessity to buy in food on a regular basis has continued, but there was a massive increase in the number of financial donations made from a wide range of supporters, including Just Giving and Local Giving, throughout the Covid-19 Pandemic. - In the period April 2020 - March 2021, financial donations totalled £116,625.79. We also received a Grant of £1,000 from The Lincolnshire County Council Covid-19 Community Fund Scheme and £8,500 from the National Lottery Covid-19 Support Fund enabling us to support the local FiSH initiative. - investment policy and In addition, food and other non-monetary items were gifted to LCL from objectives including any numerous sources, with an estimated value in excess of £30,000. ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s) Position (eg Secretary, Chair, etc) Date** Sheet1 **Charity Name No (if any) Lincoln Community Larder 1175176** ## **Recei ts and a ments accounts p p y** **CC16a** **For the period** 01/04/2020 31/03/2021 **To from** ## **Section A Receipts and payments** **Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £** ## **A1 Receipts** |**A1 Receipts**|||**to the nearest £**
**Unrestricted**
**funds**||||**to the nearest £**
**Restricted**
**funds**||||**to the nearest £**
**Endowment**
**funds**||||**Total funds**
**to the nearest £**||||**Last year**
**to the nearest £**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Grants & Donations|||**115,524**||||**-**||||**-**||||**115,524**||||**18,643**|| |Refunds|||**7**||||**-**||||**-**||||**7**||||**55**|| |30 for 30 Receipts|||||||||||**-**||||**-**||||**880**|| |Printer Cashback|||||||**-**||||**-**||||**-**||||**50**|| |Acts Trust for Vouchers|||||||**-**||||**-**||||**-**||||**120**|| |HMRC Gift Aid|||||||**-**||||**-**||||**-**||||**1,204**|| |Welton Outreach|||**1,095**||||**-**||||**-**||||**1,095**|||||| |National LotteryCovid-19|Fund & Screwfix Foundation||||||**13,500**||||**-**||||**13,500**|||||| ||**_Sub total_**_(Gross income for AR)_||**116,626**||||**13,500**||||**-**||||**130,126**||||**20,952**|| ||**_Sub total_**_(Gross income for AR)_||**116,**|**626**||||**13,**|**500**|||||**-**||||**130,126**||||**20,**|**952**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**A2**|**Asset and investment sales, (see table).**|||||||||||||||||||||||| |||||**-**|||||**-**|||||**-**||||**-**||||||| |||||**-**|||||**-**|||||**-**||||**-**|||||**-**|| ||**_Sub total_**|||**-**|||||**-**|||||**-**||||**-**|||||**-**|| |||||||||||||||||||||||||| |||||||||||||||||||||||||| ||**_Total receipts_**||**116,626**|||||**13,500**|||||**-**|||||**130,126**||||**20,952**||| **A3 Payments** |Foodpurchases|**7,191**||**-**||**-**||**7,191**||**11,831**| |---|---|---|---|---|---|---|---|---|---| |Volunteer expenses|**545**||**-**||**-**||**545**||**318**| |Insurance|**277**||**-**||**-**||**277**||**250**| |Telephone, Internet, Postage & Office Supplies|**1,232**||**-**||**-**||**1,232**||**1,422**| |Sundry/Miscellaneouspayments/Expenses|**1,279**||**-**||**-**||**1,279**||**306**| |Welton Outreach(Oven Repair)|**66**||**-**||**-**||**66**||| |Rent for Storage Facility|**5,453**||||**-**||**5,453**||**3,500**| |Gas/ElectricityVouchers|**800**||**-**||**-**||**800**||| |Fridge Freezerpurchase|**240**||**-**||**-**||**240**||| Page 1 ## Sheet1 |||**-**
**-**
**-**
**-**
**-**|**7,686**
**-**
**-**
**-**
**24,769**|| |---|---|---|---|---| |||||**239**| |||||**276**| |||||**116**| |||||**18,258**| |||||| |||**-**
**-**
**-**|**-**
**-**
**-**|| |||||| |||||**-**| |||||| |||**-**|**24,769**|**18,258**| |||||| |||**-**
**-**
**-**
**-**|**105,357**
**-**
**34,260**
**139,617**|**2,694**| |||||**-**| |||||**31,566**| |||||**34,260**| |||||| |**Section B Statement of assets and liabilities at the end of the period**||||| |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**|**Details**
Bank Accounts
Reserves
**Details**
Insurance
Gas/Electricity Vouchers
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**Unrestricted**
**funds**|**to nearest £**
**5,814**
**3,500**
**-**
**9,314**
Yes
**to nearest £**
**-**
**Restricted**
**funds**
**Restricted**
**funds**|**to nearest £**
**Endowment**
**funds**| |||**121,803**
**8,500**
**-**
**130,303**|**5,814**
**3,500**
**-**
**9,314**|**-**| |||||**-**| |||||**-**| |||||**-**| |||Yes
**to nearest £**
**208**
**360**
**Unrestricted**
**funds**||OK| |||||**to nearest £**
**Endowment**
**funds**| ||Insurance|||**-**| ||Gas/Electricity Vouchers|||**-**| Page 2 Sheet1 ## **B3 Investment assets** ## **B4 Assets retained for the charity’s own use** |Sheet1||||||||| |---|---|---|---|---|---|---|---|---| |Fruit & Veg Vouchers||**450**|||**-**|||**-**| |||**-**|||**-**|||**-**| |||**-**|||**-**|||**-**| |||**-**|||**-**|||**-**| |**Details**||**Fund to which**
**asset belongs**||**Cost**|**(optional)**||**Current value**
**(optional)**|| ||||||**-**|||**-**| ||||||**-**|||**-**| ||||||**-**|||**-**| ||||||**-**|||**-**| ||||||**-**|||**-**| |**Details**||**Fund to which**
**asset belongs**||**Cost**|**(optional)**||**Current value**
**(optional)**|| |6 Months Operating costs||Unrestricted funds|||**8,500**|||**-**| |6 Months Storage Facility Rent||Restricted|||**3,500**|||**-**| ||||||**-**|||**-**| ||||||**-**|||**-**| ||||||**-**|||**-**| ||||||**-**|||**-**| ||||||**-**|||**-**| ||||||**-**|||**-**| ||||||**-**|||**-**| |||**Fund to which**||**Amount due**|||**When due**|| |**Details**||**liability relates**||**(optional)**|||**(optional)**|| ## **B5 Liabilities** Page 3 ## Sheet1 Signed by one or two trustees on behalf of all the trustees ||Sheet1|||||||| |---|---|---|---|---|---|---|---|---| |||||||||| |||||||**-**||| |||||||**-**||| ||Signature||Print|Name||||Date of
approval| ||||Alan Wilson|||||| ||||Karen Mayor|||||| Page 4