Leatherhead & District Local History Society Charitable Incorporated OaniSatiOn Trustees, Annual Report and Accounts for the year ended 31 December 2025 Charity Number 1175119 coENTs PAGE Trustees, Annual Report Independent Examiner's report to the Executive Committee Statement of Financial Activities Balance Sheet Notes to the accounts 8-12
Leatherhead & Di5trirt Local History ety CIO Annual Report & Accounts 2025 Trustees, Annual Report Charity Inforniation This is the eighth annual report of the Society as a Charitable Incorporated Organisation ICIO Registered Charity 11751191 which was created as the 5ucce5sor to the Society as an unincorporated association IRegistered Charity 8024091- This report and accounts are for the periiml l January 2025 to 310ecember 2025. Charity name Leatherhead & Distrirt Local History Society Charitable Incorporated Organisation Registered charity number 1175119 Leatherhead Museum 64 Church Street, Leatherhead, Surrey, K[22 8DP Address Independent Examiner Adrian Radford AG4 Trustees and Executive Committee members Unless otherwise stated Trustees served for the complete year. Trustees John Rowley David Hawksworth Frank Haslam Nigel Bond John Oliver Peter Humphreys Duncan Macfarlane Simon Ritchie Cathy Brett Office Chairman President and Proceedings Editor Membership Secretary Archaeological Secretary Honorary Treasurer Trustee & Museum Manager Trustee & Museum Manager Trustee Trustee & Curator Iretired 15 September 20251 In addition, Sandy Oliver is the SocieWs Newsletter Editor. Structure and management The CIO Society was estsblished wtth a Constitution that sets out how the Society shall be administered and managed. The Constitution provides that the Trustees in managing the Society are known as the Executive Committee. At every AGM of the members of the CIO. one third of the Executive Committee shall retire from office. Any person who retires as a charity trustee is eligible for reappointment. The Society Executive Committee meets every two months where it reviews its activities and progress against plans. It receives reports from each Office Holder and any Sub Committees. Page 2 of 12
Leatherhead & District Local History S(xiety cio Annual Rept & Accounts 2025 Day to day management of the Museum and the Collection is by the Museum Managers and the Curator. The museum is operated by volunteers. Objectives and actlvities The Trustees have referred to the guidance issued by the Charity Commission on public benefit when reviewing the Societls aims and objettwes. In particular they have considered how planned activities will contribute to the aims and objectives set. The Societys role is to institute. promote and encourage the study of local history in all its aspects and includes owning, maintaining and managing the archives and records of the History Society for the local parishes (Ashtead. Fetcham, Great and Little Bookham and Leatherheadl and the surrounding district. The Society is also responsible for retaining and developing the archives and records of the History Society for the benefit of future generations. The SoCiets activtties in fulfilling its role include= Maintaining and developing the Leatherhead Museum. which offers free access to the public. Volunteers and Friends of the Museum help extensively with the operation of the museum. The publication of books on local history and a regular newsletter to members. More extensive papers are also published periodically and provided to local libraries. Newsletters are available to museum visitors and via the Online Archive. Where desirable to encourage the preseryation of any site, buildin& monument or record of archaeological. antiquarian or historical interest in the district and to co-operate with public or private bodies or individuals in safeguarding such sites. buildings. monuments or records Maintaining a website whtch provides on-line access to relevant material and an archive for members. Holding events, including a programme of lectures. through the year. Statement on the Societvs policies on Reser¥es and Investments Reserves All the Society Reserves, wth the exception of the instances when we receive grants or bequests for specific purposes, are Unrestrirted Funds. All but the General Fund are designated funds. The Executive Committee's view is that the reseryes should provide the Society with adequate financial stability and the means for it to meet its charitable objectives for the foreseeable future. The Committee proposes to maintain the chariW5 reserves at a level which is at least equivalent to two years operational expenditure plus Èt plans to secure SelveS to meet its forward planning commitments and forecast risks. Investments The Executive Committee manage5 the investment of the Societys cash and reserves. The objectives are: to generate income to assist in funding the SocietWs ongoing activities to maintain the real capital value of the investment funds in the long term Current policy is to invest shorter term cash requirements in immediately accessible interest bearing cash accounts and longer term fund5 in a range of Charity Official Investment Funds. Page 3 of 12
Leatherhead & Distrhct Local History Society CIO Annual Report & Accounts 2025 Financial Review The Society fully tUrned to normal operations in 2024 after the lifting of the Covid restrictions. 2025 saw a full lecture programme, with excellent attendance. and a number of other events both in and away from the museum. The grant of £2,(MKJ from Running Places {Mole Valleyl received in 2024 to fund the restoration of our Saxon sword and spear heads has been partly used in the year to commission a full analysis and condition report on the sword. The balance left of the grant will be Used to follow the recommendations of the report. The Society has a long term project to digitise its archive to make research easier. However, the process is progressing very Slowly 35 we have few people to work on it. Total income in 2025 is significantly down on 2024 and is, as in previous years, insufficient to cover the cash costs of running the Society and the museum. Pleasingly, subscription income is pproximately IO% higher than the figure achieved in 2024 but it does need to grow further in the future. The upkeep of the fabric of the museum continues to be a major cost but we also had to upÈr3de the ccrv system in the museum and the fire safety System in the Priory. The Society campaigned successfully for the installation of the Campbell plaque on Gimcrack Hill, which was fully funded by a grant from Surrey County Council and public donations. In summary, the Society reported 3 £6.Ok105s (2024 E2.4k lossl before an unrealised investment loss of approximately £1.2k {2024 £6.4k gain). Total Society fvnds decreased by £7.Ik in the year. Total funds of the Society at 31 December 2025 stand at £141.5k. The summary cash flow forthe year can be seen from the following reconciliation: Opening Cash balance Retslned deficit for the year Adjustmentsfor non4ash items: Reduction in value of investryts Accumulated Interest on bank deposits Increase Credito Decrease in Debtors l)ecrea5e in stk 17,1041 1.159 633 363 135 2.790 2.086 Net cash movement C105ing cash balance The Trustees have assessed the major risks to which the Society 15 exposed. and are satisfied that systems are in place to mitigate exposure to the major risks. Signed on half of the Trustees-. David Hawksworth President Chair of Trustees 4 February 2026 Page 4 of 12
LeèiiththJ & I1[L Local gxEly C¥) P4)rrt Repyt & 20241 Independent Examiner's report to the Executive Committee of the Leatherhead & District Local History Society CIO report to thv Trustees C examinalion ot arcounls Of the thafiry loi th year e¥vJed 31 txbrpmber 2024 Responslbllitie5 aThl basis of re A5 rh& hèrity TTus1.s, you are rvspon511Ae for the QpatIOn of the accounts In aciorddiiLI' Wlth the reqUirert$ of the Qthaiitips Aci 20111 'the Au") I in respert of my e%dminailon of the CharilY5 accounts carried out under Secti 14S of ihp 2011 Aci and In iawryine thJT my examinaiiDn. I have folbwed all appliGible Chrert¥)n5 8sYen by ihe Charity cornm155K der seCll 14515Xbl ol the Att. Indeperthffl examinerfs 5temtnt I have completed niy vxamination. I conlirrn that Th) rteal matter5 havp rome to my attpnlivn in connectiov wiih rhp exambnaiion whKh gi¥es me cause to believe Ihat ift. any 3tli1 rg1)ect. the accounliii¥ rf.Lords were not kept In [D[dae wr(h 9¥1iDn 130 ot thc Act." or the accounts (Jid not a(cord with the ¥countffj8 records- or tho accounts not tompfy wrth it* appli(able quIrements ( the form ai)(I conlenl ol accnunis Set oui tn the Cha¥rtiPs IACtounrs and 51etx)rtsl Regulations 2WiI t)ihpf Ilidt) Jny requirtment thai rhv 4Lcount5 give o 'liuE fair. view thir li 15 rboi a m3.lef con5MJered 05 Vdrt ol an If¢¢Jependent examinalion. I hawe no concerns and hdVP coffle acFOS5 no othpr matters ln ConTrtI[l wilh thc cxaminatiun ti> which attention should be drawn in i rewrr in tsrder io enablf 3 PToper Understa116 Dt ihp ccounls ro be rtached. Ailik411 Radlord ACA 7 Cijrbey C105e ChiliirbAIOII H112U 2HU 14 rtbiuary 2025 Page 5 of 12
Leatherhead & District Local History Society CIO Annual Report & Accounts 2025 Leatherhead & Di5tritt Local History&xiety Annual Accounts for the Year Ended 31 December 2025 Statement of Financial Activities 2025 2024 Income from Restricted Unrestrirted Donations & LeEècies Grants Charitable Activities Investment income 3.478 3,478 616 7,318 3,884 1,248 479 616 826 826 708 Total 616 5,012 5.628 12.929 Expenditure on Charitable activities 616 10,957 11,573 15,357 Total 616 10,957 11,573 15,357 Net incomellexpenditurel before investment gain51llossesl 15.9451 15,9451 12,4281 Net Ilossl/gain on investments 11.1591 11,1591 6,462 Net movement in funds 17,1fy11 17,1041 4,034 Reconciliation of funds: Total funds brought forward 172 172 148,445 141.341 148.617 144,583 Total funds carried forward 141,513 148,617 Page 6 of 12
Leatherheèd & Di5tritt Local History Society ao Annual Report & Accounts 2025 Balance Sheet as at 31 December 2025 2025 2024 Note5 Fixed Assets Heritage Assets Investments 111,143 112,302 Totsl Fixed Assets 111,144 112.303 Current Assets Stocks 1,342 201 1,842 336 Debtors Cash deposit accounts Cash at bank and in hand 29,625 2.086 30,258 6.41K) Total Current Assets 33.254 38,836 Current Liabilities Creditors l< l yearl io 2,885 2,522 Net Current Assets 30.369 36,314 Total Assets less current liabilities 141.513 148,617 Funds of the Society Restricted Funds li 172 172 Unrestricted Funds li 141,341 148.445 Total Funds 141,513 148.617 The note5 on page 8-12 fomi part of these financial statements. Approved by the Executive Committee at its meeting on 19 January 2026. Signed on beh f.the Committee. n Rowley Chainnan ohn Oliver Honorary Treasurer Page 7 of 12
Leatherhead & District Local History Sou"ety CIO Annual Repcrt & Accounts 2025 Notes to the Accounts Basis of Accounting al Basis of preparation and assessment of going concern. The financial statements have been prepared under the historical cost convention with items recognised at C05t or transaction value unless otherwise stated in the relevant notelsl to these accounts. The financial statements have been prepared in accordance with the Statement of Recommen(led Practice= Accounting and Reporting by Charities preparing their accourits in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 issued irb October 2019 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland IFRS 1021 and the Charities Act 2011. The financial statements have been prepared in accordance with the provisions of FRS 102 Section IA small entities. The Society constitutes a public benefft entity as defined by FRS 102. bl The Executive Committee consider that there are no material uncertainties about the Societvs ability to continue as a going concern. There are no material unrtaintieS affecting the current yearfs accounts. cl The Society takes the view of the Association of Independent Museums regarding the museum property and its artefacts assets. That is, its policy is to treat these assets as heritage assets and not to capitalise the assets. These assets are in effett inalienable and held in perpetuity. Any financially based valuation would be misleading to the value and significance of the material culture involved. The Society has a clear duty of care for these assets and to make them available for the enjoyment and education of the public as far a5 is possible, commensurate with their long term care and preservation. Historicalty the Society has reported a value of £1 for the rnijseum. dl All furniture and equipment is deemed to have no residual value. el The book stock is valued at the lower of cost and net realisable value. The unrecognised gains or losses on investments are based on the market value of the COIF Funds at the end of the financial year. The market value is deemed to be the mid-market value which is the average of the bid arbd the offer price. Unrealised gains and losses are include(J in the Statement of Financial Activities. gl Income All incoming resources are recognised once the Society has entitlement to the resources, it 15 certain that resources will be received and the monetary value of incoming resources can be measured with sufficient reliability. Subscription income is recognised in the year to which Ft relates. This policy was adopted in 2023 and will continue to be used ion future years. Legacies are accounted for a5 income either upon receipt or where the receipt of the legacy is virtually certain- this will be once confirmation has been received from the representatives of the estate that payment of the legacy will be made or property transferred and once all conditions attached to the legacy have been fulfilled. Grant income received in 2025 was fully recognised on receipt. Page 8 of 12
Leatherhead & District Local Hist(Ky cio Annual Rewt & Accounts 2025 Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity- this is normalty upon notification of the interest paid by the Bank. h) Expenditure Expenditure is recognised when a liability is inturred. VAT is charged against the category of resources expended for which it was incurred. il Fund accounting Unrestricted funds are available to spend on activities that further any of the purposes of the Society. Designated funds are unrestricted funds of the Society which the Executive Committee have decided at their discretion to set aside to use for a specific purpose. Restricted fund5 are donations which the donor has specified are to be solely used for particular areas of the Sociews work or for specific projects being undertaken by the Society. Income and Expenditure The Society benefits greatly from the involvernent and enthusiastic support of its volunteers. In accordance with FRS 102 and the Charities SORP IFRS 1021, the econornit contribution of general volunteers is not recognised in the accounts. Analysis of Incorne 2025 2024 Donations & Legacies Donations & legacies Membership Subscriptions Frtend5 Subscriptions Gift Aid Grant donations 813 1.980 230 5.215 1,6 245 198 3,884 1,093 155 479 455 616 751 Grant5 Charitable Artivities Meetings Programme Publication Sales & royaltie5 Interest Received 75 Investments Total Income 5.628 12.929 Friends Subscription income relates to subscriptions collected along with Society subscriptions and are paid over to the Friends of Leatherhead Museum IFoLMI- Page 9 of 12
Leatherhead & District Local History Sw"ety CIO Annual Report & Accounts 2025 Analysis of Expenditure 2025 2024 Charitable Artivities Meetings Programme Publications- Books Publications- Newsletter Payment to Friends Other expenses 981 506 909 51XJ 80 230 245 Activities Total 1.797 1,654 Museum Museum expenses Museum storage Museum utilities/in5urance costs 1,028 2,530 4,970 8.528 7,136 880 5.138 13,154 Museum Total Membership Membership Total S(Kiety costs 1,248 1.248 549 549 Total Expenditure 11.573 15,357 Museum expenses include over £460 for an upgrade to the CCTV system. Museum storage relates to the leasing of space to store artefacts and documents in the Priory and £1,650 to upgrade the fire detection system. Payments to Friends relates to subscriptions and donations collected on behalf of the Friends of Leatherhead Museum. plus museum sales managed by FOLM. Society costs include website and online archive running Costs. trustee insurance, printing and stationery, postage, Society subscriptions to other organisations and other minor expenses including modest transaction costs when funds are received via Sumup or Stripe. It a150 includes the cost of the Campbell plaque and its installation that was covered by a grant from Surrey County Council and member and public donations Certain items of expenditure There have been no fees paid for external scrutiny of the accounts or other services provided by the independent examiner. There Vre no fees paid for consultancy. accountancy or other professional seTvices12024- nill. Paid employees The Society has no employees12024- nill- Heritage assets Heritage assets owned by the Society include paper documerTrts, pictu5, ephemera, artefacts and exhibits. The heritage assets are available for use by the Sociev members for research or as part of displays at Leatherhead Museum. Any assets purchased in the past have not been capitalised. Page 10 of 12
Leatherhead & District Local History S0(iety CIO Annual Report & Actnts 2025 Investment Assets Fixed assets investments Carrying Imarketl value at beginning of year Plus net loss on revaluation 112,302 11.1591 111,143 Carrying Imarketl value at end of year Market value at year end Income from investments for the year Analysis of investments Investments held in common investment funds COIF- Investment Fund COIF- Global Equity Income COIF- Fixed Interest Cash held as part of the investment portfolio Total 61.252 31.169 18,382 340 14 111,143 14 Debtors & Prepayrnents 2025 2024 Trade debtors Prepayments and accrued income Total 286 201 50 201 336 10 Creditors & Accruals Amounts falling due within one year 2025 2024 Trade creditors 2,885 2.522 11 Charity Funds Donations for specific purposes are taken to a designated fund where appropriate. The Publications Fund wa5 for the publication of research material. It has now been amalgamated with the General Fund. All other costs are being met from the Societys General Fund and therefore annual surpluses I losses and gains / losses are taken to the General Fund. Page 11 of 12
Leatherhe3d & Di5trirt Local History Souetycio Annual RepM)rt & Accounts 2025 Movement of Funds Details of funds held and movement in funds in the current reporting period. Fund balances brought forward Fund balances carried forward Incoming resources Resources expended Gains and losses Transfers Fund names Unrestricted Fund5 General Fund Designated Funds Publications Fund Total Unrestricted Funds Restricted funds: grants received 143,470 5.012 110.9571 4,975 11.1591 141,341 4,975 148.445 14,9751 5.012 110.9571 11,1591 141,341 172 616 16161 111.5731 172 Total Funds 148.617 5.628 11,1591 141,513 Funds held and movement in funds in the previous reporting period. Fund balances brought forward Incoming resources Resources expended Gains and losses Fund balances carried forward Transfers Fund names Unrestricted Funds General Fund Designated Funds Publications Fund Total Unrestrirted Funds Restricted Funds= received 139,608 9.045 (11.6451 6,462 143,470 4,975 144,583 4,975 148,445 9.045 111.6451 6,462 8rants {3,7121 115.3571 172 Total Funds 144,583 12,929 6,462 148,617 12 An315 of net assets between funds Funds balances at 31 December 2025 are represented by= Fixed assets Current assets Creditors 1<1 yearl Total Funds Restricted fund5 Unrestricted funds Total 111,144 31.835 11,6381 141.341 111,144 33,254 12,8851 141,513 1,419 {1.2471 172 13 Transartions with Trustee5 and related parties All Executive Committee members and Museum Managers give their time voluntarily and receive no remuneration or other benefits. There were no reimbursements for personal expenses such a5 travel, telephone charges etc. No Officer received payment for professional or other services supplied to the charity- The Society is small and Officers sometimes pay in advan for Society supplies and seryices. The Society then reimburses Officers on receipt of original supplier invoices. Reimbursements in the accounts for 2025 were £754 12024- were £9611. Page 12 of 12