Leatherhead & District Local History Society
Charitable Incorporated O￿aniSatiOn
Trustees, Annual Report and Accounts
for the year ended 31 December 2025
Charity Number 1175119
co￿ENTs PAGE
Trustees, Annual Report
Independent Examiner's report to the Executive Committee
Statement of Financial Activities
Balance Sheet
Notes to the accounts
8-12

Leatherhead & Di5trirt Local History ￿￿ety CIO Annual Report & Accounts 2025
Trustees, Annual Report
Charity Inforniation
This is the eighth annual report of the Society as a Charitable Incorporated Organisation ICIO
Registered Charity 11751191 which was created as the 5ucce5sor to the Society as an unincorporated
association IRegistered Charity 8024091-
This report and accounts are for the periiml l January 2025 to 310ecember 2025.
Charity name
Leatherhead & Distrirt Local History Society
Charitable Incorporated Organisation
Registered charity number
1175119
Leatherhead Museum
64 Church Street, Leatherhead, Surrey, K[22 8DP
Address
Independent Examiner
Adrian Radford AG4
Trustees and Executive Committee members
Unless otherwise stated Trustees served for the complete year.
Trustees
John Rowley
David Hawksworth
Frank Haslam
Nigel Bond
John Oliver
Peter Humphreys
Duncan Macfarlane
Simon Ritchie
Cathy Brett
Office
Chairman
President and Proceedings Editor
Membership Secretary
Archaeological Secretary
Honorary Treasurer
Trustee & Museum Manager
Trustee & Museum Manager
Trustee
Trustee & Curator Iretired 15 September 20251
In addition, Sandy Oliver is the SocieWs Newsletter Editor.
Structure and management
The CIO Society was estsblished wtth a Constitution that sets out how the Society shall be
administered and managed. The Constitution provides that the Trustees in managing the Society are
known as the Executive Committee.
At every AGM of the members of the CIO. one third of the Executive Committee shall retire from
office. Any person who retires as a charity trustee is eligible for reappointment.
The Society Executive Committee meets every two months where it reviews its activities and progress
against plans. It receives reports from each Office Holder and any Sub Committees.
Page 2 of 12

Leatherhead & District Local History S(xiety cio Annual Rep￿t & Accounts 2025
Day to day management of the Museum and the Collection is by the Museum Managers and the
Curator. The museum is operated by volunteers.
Objectives and actlvities
The Trustees have referred to the guidance issued by the Charity Commission on public benefit when
reviewing the Societls aims and objettwes. In particular they have considered how planned activities
will contribute to the aims and objectives set.
The Societys role is to institute. promote and encourage the study of local history in all its aspects and
includes owning, maintaining and managing the archives and records of the History Society for the
local parishes (Ashtead. Fetcham, Great and Little Bookham and Leatherheadl and the surrounding
district. The Society is also responsible for retaining and developing the archives and records of the
History Society for the benefit of future generations.
The SoCiet￿s activtties in fulfilling its role include=
Maintaining and developing the Leatherhead Museum. which offers free access to the public.
Volunteers and Friends of the Museum help extensively with the operation of the museum.
The publication of books on local history and a regular newsletter to members. More
extensive papers are also published periodically and provided to local libraries. Newsletters
are available to museum visitors and via the Online Archive.
Where desirable to encourage the preseryation of any site, buildin& monument or record of
archaeological. antiquarian or historical interest in the district and to co-operate with public
or private bodies or individuals in safeguarding such sites. buildings. monuments or records
Maintaining a website whtch provides on-line access to relevant material and an archive for
members.
Holding events, including a programme of lectures. through the year.
Statement on the Societvs policies on Reser¥es and Investments
Reserves
All the Society Reserves, wth the exception of the instances when we receive grants or bequests for
specific purposes, are Unrestrirted Funds. All but the General Fund are designated funds.
The Executive Committee's view is that the reseryes should provide the Society with adequate
financial stability and the means for it to meet its charitable objectives for the foreseeable future.
The Committee proposes to maintain the chariW5 reserves at a level which is at least equivalent to
two years operational expenditure plus Èt plans to secure ￿SelveS to meet its forward planning
commitments and forecast risks.
Investments
The Executive Committee manage5 the investment of the Societys cash and reserves.
The objectives are:
to generate income to assist in funding the SocietWs ongoing activities
to maintain the real capital value of the investment funds in the long term
Current policy is to invest shorter term cash requirements in immediately accessible interest bearing
cash accounts and longer term fund5 in a range of Charity Official Investment Funds.
Page 3 of 12

Leatherhead & Distrhct Local History Society CIO Annual Report & Accounts 2025
Financial Review
The Society fully ￿tUrned to normal operations in 2024 after the lifting of the Covid restrictions. 2025
saw a full lecture programme, with excellent attendance. and a number of other events both in and
away from the museum. The grant of £2,(MKJ from Running Places {Mole Valleyl received in 2024 to
fund the restoration of our Saxon sword and spear heads has been partly used in the year to
commission a full analysis and condition report on the sword. The balance left of the grant will be
Used to follow the recommendations of the report.
The Society has a long term project to digitise its archive to make research easier. However, the
process is progressing very Slowly 35 we have few people to work on it.
Total income in 2025 is significantly down on 2024 and is, as in previous years, insufficient to cover
the cash costs of running the Society and the museum. Pleasingly, subscription income is
pproximately IO% higher than the figure achieved in 2024 but it does need to grow further in the
future. The upkeep of the fabric of the museum continues to be a major cost but we also had to
upÈr3de the ccrv system in the museum and the fire safety System in the Priory. The Society
campaigned successfully for the installation of the Campbell plaque on Gimcrack Hill, which was fully
funded by a grant from Surrey County Council and public donations.
In summary, the Society reported 3 £6.Ok105s (2024 E2.4k lossl before an unrealised investment loss
of approximately £1.2k {2024 £6.4k gain). Total Society fvnds decreased by £7.Ik in the year. Total
funds of the Society at 31 December 2025 stand at £141.5k.
The summary cash flow forthe year can be seen from the following reconciliation:
Opening Cash balance
Retslned deficit for the year
Adjustmentsfor non4ash items:
Reduction in value of investry￿ts
Accumulated Interest
on bank deposits
Increase Credito
Decrease in Debtors
l)ecrea5e in st￿k
17,1041
1.159
633
363
135
2.790
2.086
Net cash movement
C105ing cash balance
The Trustees have assessed the major risks to which the Society 15 exposed. and are satisfied that
systems are in place to mitigate exposure to the major risks.
Signed on
half of the Trustees-.
David Hawksworth
President
Chair of Trustees
4 February 2026
Page 4 of 12

Leèii*ththJ & I￿￿￿1[L Local gxEly C¥) P4)rrt￿ Repyt & 20241
Independent Examiner's report to the Executive Committee of the
Leatherhead & District Local History Society CIO
report to thv Trustees C￿ examinalion ot arcounls Of the thafiry loi th￿ year e¥vJed
31 txbrpmber 2024
Responslbllitie5 aThl basis of re
A5 rh&
hèrity TTus1￿.s, you are rvspon511Ae for the Q￿pa￿tIOn of the accounts In aciorddiiLI' Wlth
the reqUire￿*r￿t$ of the Qthaiitips Aci 20111 'the Au")
I in respert of my e%dminailon of the CharilY5 accounts carried out under Secti￿ 14S of ihp
2011 Aci and In iawryine thJT my examinaiiDn. I have folbwed all appliGible Chrert¥)n5 8sYen by ihe
Charity cornm155K￿ ￿der seC￿ll 14515Xbl ol the Att.
Indeperthffl examinerfs 5t*emtnt
I have completed niy vxamination. I conlirrn that Th) r￿te￿al matter5 havp rome to my attpnlivn in
connectiov wiih rhp exambnaiion whKh gi¥es me cause to believe Ihat ift. any ￿3t￿li￿1 r*g1)ect.
the accounliii¥ rf.Lords were not kept In ￿[D[da￿e wr(h 9¥1iDn 130 ot thc Act." or
the accounts (Jid not a(cord with the ¥countffj8 records- or
tho accounts not tompfy wrth it* appli(able ￿quIrements ( the form ai)(I
conlenl ol accnunis Set oui tn the Cha¥rtiPs IACtounrs and 51etx)rtsl Regulations 2WiI t)ihpf
Ilidt) Jny requirtment thai rhv 4Lcount5 give o 'liuE fair. view thir li 15 rboi a m3.lef
con5MJered 05 Vdrt ol an If¢¢Jependent examinalion.
I hawe no concerns and hdVP coffle acFOS5 no othpr matters ln ConTr￿tI[￿l wilh thc cxaminatiun ti>
which attention should be drawn in i￿￿ rewrr in tsrder io enablf 3 PToper Understa￿11￿6 Dt ihp
ccounls ro be rtached.
Ailik411 Radlord ACA
7 Cijrbey C105e
ChiliirbAIOII
H112U 2HU
14 rtbiuary 2025
Page 5 of 12

Leatherhead & District Local History Society CIO Annual Report & Accounts 2025
Leatherhead & Di5tritt Local History&xiety
Annual Accounts for the Year Ended 31 December 2025
Statement of Financial Activities
2025
2024
Income from
Restricted Unrestrirted
Donations &
LeEècies
Grants
Charitable Activities
Investment income
3.478
3,478
616
7,318
3,884
1,248
479
616
826
826
708
Total
616
5,012
5.628
12.929
Expenditure
on
Charitable activities
616
10,957
11,573
15,357
Total
616
10,957
11,573
15,357
Net incomellexpenditurel before
investment gain51llossesl
15.9451
15,9451
12,4281
Net Ilossl/gain on investments
11.1591
11,1591
6,462
Net movement in funds
17,1fy11
17,1041
4,034
Reconciliation of funds:
Total funds brought forward
172
172
148,445
141.341
148.617
144,583
Total funds carried forward
141,513
148,617
Page 6 of 12

Leatherheèd & Di5tritt Local History Society ao Annual Report & Accounts 2025
Balance Sheet as at 31 December 2025
2025
2024
Note5
Fixed Assets
Heritage Assets
Investments
111,143
112,302
Totsl Fixed Assets
111,144
112.303
Current Assets
Stocks
1,342
201
1,842
336
Debtors
Cash deposit accounts
Cash at bank and in hand
29,625
2.086
30,258
6.41K)
Total Current Assets
33.254
38,836
Current Liabilities
Creditors l< l yearl
io
2,885
2,522
Net Current Assets
30.369
36,314
Total Assets less current liabilities
141.513
148,617
Funds of the Society
Restricted Funds
li
172
172
Unrestricted Funds
li
141,341
148.445
Total Funds
141,513
148.617
The note5 on page 8-12 fomi part of these financial statements.
Approved by the Executive Committee at its meeting on 19 January 2026.
Signed on beh
f.the Committee.
n Rowley
Chainnan
ohn Oliver
Honorary Treasurer
Page 7 of 12

Leatherhead & District Local History Sou"ety CIO Annual Repcrt & Accounts 2025
Notes to the Accounts
Basis of Accounting
al Basis of preparation and assessment of going concern.
The financial statements have been prepared under the historical cost convention with items
recognised at C05t or transaction value unless otherwise stated in the relevant notelsl to these
accounts. The financial statements have been prepared in accordance with the Statement of
Recommen(led Practice= Accounting and Reporting by Charities preparing their accourits in
accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland
IFRS 1021 issued irb October 2019 and the Financial Reporting Standard applicable in the United
Kingdom and Republic of Ireland IFRS 1021 and the Charities Act 2011. The financial statements
have been prepared in accordance with the provisions of FRS 102 Section IA small entities.
The Society constitutes a public benefft entity as defined by FRS 102.
bl The Executive Committee consider that there are no material uncertainties about the Societvs
ability to continue as a going concern. There are no material un￿rtaintieS affecting the current
yearfs accounts.
cl The Society takes the view of the Association of Independent Museums regarding the museum
property and its artefacts assets. That is, its policy is to treat these assets as heritage assets and
not to capitalise the assets. These assets are in effett inalienable and held in perpetuity. Any
financially based valuation would be misleading to the value and significance of the material
culture involved. The Society has a clear duty of care for these assets and to make them
available for the enjoyment and education of the public as far a5 is possible, commensurate
with their long term care and preservation. Historicalty the Society has reported a value of £1
for the rnijseum.
dl All furniture and equipment is deemed to have no residual value.
el The book stock is valued at the lower of cost and net realisable value.
The unrecognised gains or losses on investments are based on the market value of the COIF
Funds at the end of the financial year. The market value is deemed to be the mid-market value
which is the average of the bid arbd the offer price. Unrealised gains and losses are include(J in
the Statement of Financial Activities.
gl Income
All incoming resources are recognised once the Society has entitlement to the resources, it 15
certain that resources will be received and the monetary value of incoming resources can be
measured with sufficient reliability.
Subscription income is recognised in the year to which Ft relates. This policy was adopted in 2023
and will continue to be used ion future years.
Legacies are accounted for a5 income either upon receipt or where the receipt of the legacy is
virtually certain- this will be once confirmation has been received from the representatives of the
estate that payment of the legacy will be made or property transferred and once all conditions
attached to the legacy have been fulfilled.
Grant income received in 2025 was fully recognised on receipt.
Page 8 of 12

Leatherhead & District Local Hist(Ky cio Annual Rewt & Accounts 2025
Interest on funds held on deposit is included when receivable and the amount can be measured
reliably by the charity- this is normalty upon notification of the interest paid by the Bank.
h) Expenditure
Expenditure is recognised when a liability is inturred.
VAT is charged against the category of resources expended for which it was incurred.
il Fund accounting
Unrestricted funds are available to spend on activities that further any of the purposes of the
Society. Designated funds are unrestricted funds of the Society which the Executive Committee
have decided at their discretion to set aside to use for a specific purpose. Restricted fund5 are
donations which the donor has specified are to be solely used for particular areas of the Sociews
work or for specific projects being undertaken by the Society.
Income and Expenditure
The Society benefits greatly from the involvernent and enthusiastic support of its volunteers. In
accordance with FRS 102 and the Charities SORP IFRS 1021, the econornit contribution of general
volunteers is not recognised in the accounts.
Analysis of Incorne
2025
2024
Donations & Legacies
Donations & legacies
Membership Subscriptions
Frtend5 Subscriptions
Gift Aid
Grant donations
813
1.980
230
5.215
1,6
245
198
3,884
1,093
155
479
455
616
751
Grant5
Charitable Artivities
Meetings Programme
Publication Sales & royaltie5
Interest Received
75
Investments
Total Income
5.628
12.929
Friends Subscription income relates to subscriptions collected along with Society subscriptions
and are paid over to the Friends of Leatherhead Museum IFoLMI-
Page 9 of 12

Leatherhead & District Local History Sw"ety CIO Annual Report & Accounts 2025
Analysis of Expenditure
2025
2024
Charitable Artivities
Meetings Programme
Publications- Books
Publications- Newsletter
Payment to Friends
Other expenses
981
506
909
51XJ
80
230
245
Activities Total
1.797
1,654
Museum
Museum expenses
Museum storage
Museum utilities/in5urance costs
1,028
2,530
4,970
8.528
7,136
880
5.138
13,154
Museum Total
Membership
Membership Total
S(Kiety costs
1,248
1.248
549
549
Total Expenditure
11.573
15,357
Museum expenses include over £460 for an upgrade to the CCTV system. Museum storage
relates to the leasing of space to store artefacts and documents in the Priory and £1,650 to
upgrade the fire detection system. Payments to Friends relates to subscriptions and donations
collected on behalf of the Friends of Leatherhead Museum. plus museum sales managed by
FOLM.
Society costs include website and online archive running Costs. trustee insurance, printing and
stationery, postage, Society subscriptions to other organisations and other minor expenses
including modest transaction costs when funds are received via Sumup or Stripe. It a150 includes
the cost of the Campbell plaque and its installation that was covered by a grant from Surrey
County Council and member and public donations
Certain items of expenditure
There have been no fees paid for external scrutiny of the accounts or other services provided by
the independent examiner. There V￿re no fees paid for consultancy. accountancy or other
professional seTvices12024- nill.
Paid employees
The Society has no employees12024- nill-
Heritage assets
Heritage assets owned by the Society include paper documerTrts, pictu￿5, ephemera, artefacts
and exhibits. The heritage assets are available for use by the Sociev members for research or as
part of displays at Leatherhead Museum. Any assets purchased in the past have not been
capitalised.
Page 10 of 12

Leatherhead & District Local History S0(iety CIO Annual Report & Act￿nts 2025
Investment Assets
Fixed assets investments
Carrying Imarketl value at beginning of year
Plus net loss on revaluation
112,302
11.1591
111,143
Carrying Imarketl value at end of year
Market value
at year end
Income from
investments
for the year
Analysis of investments
Investments held in common investment funds
COIF- Investment Fund
COIF- Global Equity Income
COIF- Fixed Interest
Cash held as part of the investment portfolio
Total
61.252
31.169
18,382
340
14
111,143
14
Debtors & Prepayrnents
2025
2024
Trade debtors
Prepayments and accrued income
Total
286
201
50
201
336
10 Creditors & Accruals
Amounts falling due within one year
2025
2024
Trade creditors
2,885
2.522
11 Charity Funds
Donations for specific purposes are taken to a designated fund where appropriate.
The Publications Fund wa5 for the publication of research material. It has now been amalgamated
with the General Fund. All other costs are being met from the Societys General Fund and
therefore annual surpluses I losses and gains / losses are taken to the General Fund.
Page 11 of 12

Leatherhe3d & Di5trirt Local History Souetycio Annual RepM)rt & Accounts 2025
Movement of Funds
Details of funds held and movement in funds in the current reporting period.
Fund
balances
brought
forward
Fund
balances
carried
forward
Incoming
resources
Resources
expended
Gains
and
losses
Transfers
Fund names
Unrestricted Fund5
General Fund
Designated Funds
Publications Fund
Total Unrestricted Funds
Restricted funds: grants
received
143,470
5.012
110.9571
4,975
11.1591
141,341
4,975
148.445
14,9751
5.012
110.9571
11,1591
141,341
172
616
16161
111.5731
172
Total Funds
148.617
5.628
11,1591
141,513
Funds held and movement in funds in the previous reporting period.
Fund
balances
brought
forward
Incoming
resources
Resources
expended
Gains
and
losses
Fund
balances
carried
forward
Transfers
Fund names
Unrestricted Funds
General Fund
Designated Funds
Publications Fund
Total Unrestrirted Funds
Restricted Funds=
received
139,608
9.045
(11.6451
6,462
143,470
4,975
144,583
4,975
148,445
9.045
111.6451
6,462
8rants
{3,7121
115.3571
172
Total Funds
144,583
12,929
6,462
148,617
12 An3￿15 of net assets between funds
Funds balances at 31 December 2025
are represented by=
Fixed assets
Current assets
Creditors 1<1 yearl
Total Funds
Restricted fund5
Unrestricted funds
Total
111,144
31.835
11,6381
141.341
111,144
33,254
12,8851
141,513
1,419
{1.2471
172
13 Transartions with Trustee5 and related parties
All Executive Committee members and Museum Managers give their time voluntarily and receive
no remuneration or other benefits. There were no reimbursements for personal expenses such
a5 travel, telephone charges etc. No Officer received payment for professional or other services
supplied to the charity- The Society is small and Officers sometimes pay in advan￿ for Society
supplies and seryices. The Society then reimburses Officers on receipt of original supplier
invoices. Reimbursements in the accounts for 2025 were £754 12024- were £9611.
Page 12 of 12