Hale Willage Hall (New Forest) Registered Charity Number 1175048 Annual Report for the 12 months ended 31" December 2024 Summary Once again, we are pleased to report that Hale Willage Hall had another good year with plenty of use by the local community and it remains well funded Our own events of table tennis and film club continued to run as normal while the newer venture of pop-up evenings has proved to be very popular and we will continue to bring new themesto these in the future. The café and library continue and attendance for these afternoons is slowly growing. The Events Committee organised a Barn Dance, plus a Christmas Wreath Making event followed by a Pop-up Event to decorate the hall and both events were thoroughly enjoyed. The Events Committee have already planned their next event for March 2025. During the year we made fvrther improvements to the hall which included thermally insulating the roof, adding acoustic panels which have made a significant improvementto the hall acoustics, and the addition of a new toilet downstairs in line with the increased usage of this area and the garden. We have also made more minor improvements and enhancements to the facilities includlng LED lightin& outdoor li8htin8 for the garden patio area and outdoor furniture to name a few. During the year we received grants from New Forest District Council, the Lottery, West Solent Solar, ACRE and Bernard Sunley and we are grateful to all these organisations for their contributions to the ongoing improvements of this vital village social hub. We ended the year with reserves in the bank that exceed the Trustees, Policy on reserves when taking into account the risks and issues around the operation of the hall but as some of these reserves are committed for future projects we feel the level of funding for the ongoing operation of the Hall is appropriate. In the current economic climate the Trustees have tsken the decision not to alter the hire rates for next year. Objettlves The objettives of the Village Hall and its Trustees as set out in the Deed of Trust remain unchanged. Trustees as at 31 December 2024 Jacqui Hartas- Chair Mark Nobes- Secretsry and Health and Safety Marjaana Batterbury- Hall Manager Gary Adams-Treasurer Sue Adams- User Group (Brownies) Debbie Wine- Village Gary Kyle- User Group (Parish Council) Richard Barlow- User Group (Cricket Club) David Keniston - Village James Stewart- Village David Mussell - User Group (Horticultural Society) Sarah Pook- Village
Policy Documents We have policy documents covering all of the key areas of the Hall's funrtions, including finance, Health and Safety. bookings, maintenance and safeguarding. We are grateful to Attion Hampshire and the Association of Communities in Rural England (ACRE) for the advice and guidance they provided in these matters. Financlal SituatTon The Income and Expenditure Statementforthe 12 months to 31 December 2024 is shown below but in sumrnary. Our income excluding grants and donations was £27.9K which is virtually identical the prior year. Total income was boosted by the grants as rnentioned above totalling £36.7K. We also received donations in the year including £3K from the Transition Group plus a legacy donation of £25K. Overall taking the grants and donations into consideration there is an in-year surplus of income over expenditures of £22.3K. The Trustees have a detsiled Reserves Policy which is reviewed and updated annually. The current level of required reserves is £73.7K against actual held reserves of £96.OK but some of the surplus includes amounts committed to projects in the following year. There are no significant liabilities to disclose. Parish Magazine income and expenditure is held by the Hall but the magazine operates as a separate entity and the funds are reported separately from the H311's operational funds. R£C&PTS 2024 PAYMEiirs 2024 2023 2022 R•8ulw U•r Hlrns 1¢385 17.8n 14.327 S•lt Pvnded A•s•ts & Èwlwn•rt Grant FurKlod A•J•l• & Impro¥•m? Repak• & S•r•l¢lng Bulkllng MalnknTr)an¢tr Cartn9 & Sw4Jlles EI•ctrielty & G•s Vtsl•r ar S•wa90 Broadband & W•b Sl Hall A¢tlvHS0s Ev•nl• lThrywanG• U¢on¢• SuwKlry exp•ni•A Arb¢nal EXnI•S 1.81 1,729 4S149 Nonllf•gulr Hlr•• 311 10,947 167 2,151 395 1.043 Hall M&nag•d A¢tlvltlg4 7.7$3 3.S21 &9S1 &27• 4.918 197 Cryal• Nlwes 301 726 Donatlon# 1.75S Grants Rèc8lv•d 19.822 1.316 754 1.250 637 1.718 othgr In¢omg 732 250 707 TofAL OPERAnNG Pr$.. TOTAL OPER411 PAlIT$.. 312 17,853
Issues There are no significant issues, complaints or disputes to report. Appreclatlon The Trustees give their time and effort free of charge or benefit and in turn are grateful to all who support the Hall in terms of hiring the Hall. providing support to the Hall, attending events, running events and sessions, and donations received. Thanks are also given to those organisations who have generously given the Hall grants and donations. We are also very grateful to the supporters of the IIXJ Club. Thanks are also given to our examiner of the accounts who generously carries out this task free of charge. Additional thanks this year to Jane Pearce and David Keniston for their continued hard work on the garden and to our café and library volunteers. The Re8lster of Assets is shown below in Appendix I J Hartas Chair, Hale Village Hall (New Forest) G Adams Treasurer
Independent examinerfs report to the Trustees of Hale Village Hall I report to the trustees on my examination of the accounts of Hale Village Hall (the Hall) for the year ended 31 December 2024. Responsiblllties and basis of report As the charity's trustees ofthe Hall you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the 2011 Act). I report in respect of my examination of the Hall's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b} of the Act. Independent examinerfs statement I have completed my examination. I confinn that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1 . accounting records were not kept in respect of the Hall as required by s.130 of the 2011 Act or 2. the accounts do not accord with those records. I have no concems and have come across no other matters in connection with the examination to which attention, in my opinion, should be drawn in orderto enable a proper understanding of the accounts to be reached. Name: Andrew Lovell Signature: Date: q 15
Appendix I Hale Vllla8e Hall New Forest- Asset Register January 2022 2015 - 2 x fridge-freezers, I x microwave oven, kettle and two hot water urns 2015 - 9 x oven trays Cutlery and crockery and wine glasses for 100 people, 40 x champagne flutes, 10 water jugs Downstairs- cutlery. crockery and glasses for 20 people, 2 x cafetieres 2013 - 16 tablecloths and 2022- 16 x tsblecloths 2016 Audio sound system• projector, hearing loop, DVD player and 2 x remote controllers 2016 2 x hand-held microphones and 2 x lapel microphones Portable lighting and spotlights 2017 - Portable stage, 2 stage trolleys, steps and skirt 2008 - 3 x lockin8 metsl cabinets and I x locking wooden cupboard 2 x lockable home storage boxes for Treasurer and Hall Manager 3 x cash boxes 2019 - 4 x wooden book cases 2016 - 4 x table tennis tables. nets, bats and balls I x step ladder and I x kick step 2014 - 90 upholstered chairs and 6 x chair trolleys 2019 - 10 upholstered chairs downstairs + 10 folding chairs 2016 - 9 square tables, 8 x long tsbles, 2024 - 9 small go-pak tables 2014- 10 pairs of curtains, 2 wall clocks, 5 Pittures and plaques, 4 internal notice boards 2015 - 6 dustbins and 2 bicycle racks 2023 - 1 outdoor storage unit 2 x vacuum cleaners 3 x changing room benches 2016 - 1 hand bell 4 x pedal bins, 3 x dustpan/brushes, 3 x yard brooms, 3 x soft brooms, 4 x mops and buckets 2024 - Wall mounted TV and remote. 6 x concrete patio pots 4 x external flood/spot lights 9 x fire extinguishers (4 x foam, 3 x C02, 2 x water) and I x fire blanket l internet router, l Hive hub and I telephone 2015 - 50% share of dishwasher, gas cooker, combi-oven, water boiler and hot cupboard