Hale Willage Hall (New Forest) Registered Charity Number 1175048
Annual Report for the 12 months ended 31" December 2024
Summary
Once again, we are pleased to report that Hale Willage Hall had another good year with plenty of
use by the local community and it remains well funded Our own events of table tennis and film
club continued to run as normal while the newer venture of pop-up evenings has proved to be
very popular and we will continue to bring new themesto these in the future. The café and library
continue and attendance for these afternoons is slowly growing. The Events Committee
organised a Barn Dance, plus a Christmas Wreath Making event followed by a Pop-up Event to
decorate the hall and both events were thoroughly enjoyed. The Events Committee have already
planned their next event for March 2025.
During the year we made fvrther improvements to the hall which included thermally insulating
the roof, adding acoustic panels which have made a significant improvementto the hall acoustics,
and the addition of a new toilet downstairs in line with the increased usage of this area and the
garden. We have also made more minor improvements and enhancements to the facilities
includlng LED lightin& outdoor li8htin8 for the garden patio area and outdoor furniture to name
a few.
During the year we received grants from New Forest District Council, the Lottery, West Solent
Solar, ACRE and Bernard Sunley and we are grateful to all these organisations for their
contributions to the ongoing improvements of this vital village social hub.
We ended the year with reserves in the bank that exceed the Trustees, Policy on reserves when
taking into account the risks and issues around the operation of the hall but as some of these
reserves are committed for future projects we feel the level of funding for the ongoing operation
of the Hall is appropriate. In the current economic climate the Trustees have tsken the decision
not to alter the hire rates for next year.
Objettlves
The objettives of the Village Hall and its Trustees as set out in the Deed of Trust remain
unchanged.
Trustees as at 31 December 2024
Jacqui Hartas- Chair
Mark Nobes- Secretsry and Health and Safety
Marjaana Batterbury- Hall Manager
Gary Adams-Treasurer
Sue Adams- User Group (Brownies)
Debbie Wine- Village
Gary Kyle- User Group (Parish Council)
Richard Barlow- User Group (Cricket Club)
David Keniston - Village
James Stewart- Village
David Mussell - User Group (Horticultural Society)
Sarah Pook- Village

Policy Documents
We have policy documents covering all of the key areas of the Hall's funrtions, including finance,
Health and Safety. bookings, maintenance and safeguarding. We are grateful to Attion
Hampshire and the Association of Communities in Rural England (ACRE) for the advice and
guidance they provided in these matters.
Financlal SituatTon
The Income and Expenditure Statementforthe 12 months to 31 December 2024 is shown below
but in sumrnary.
Our income excluding grants and donations was £27.9K which is virtually identical the prior
year.
Total income was boosted by the grants as rnentioned above totalling £36.7K.
We also received donations in the year including £3K from the Transition Group plus a legacy
donation of £25K.
Overall taking the grants and donations into consideration there is an in-year surplus of
income over expenditures of £22.3K.
The Trustees have a detsiled Reserves Policy which is reviewed and updated annually. The
current level of required reserves is £73.7K against actual held reserves of £96.OK but some
of the surplus includes amounts committed to projects in the following year.
There are no significant liabilities to disclose.
Parish Magazine income and expenditure is held by the Hall but the magazine operates as a
separate entity and the funds are reported separately from the H311's operational funds.
R£C&PTS
2024
PAYMEiirs
2024
2023
2022
R•8ulw U•r Hlrns
1¢385
17.8n
14.327
S•lt Pvnded A•s•ts & Èwlwn•rt
Grant FurKlod A•J•l• & Impro¥•m?
Repak• & S•r•l¢lng
Bulkllng MalnknTr)an¢tr
C￿artn9 & Sw4Jlles
EI•ctrielty & G•s
Vtsl•r ar￿ S•wa90
Broadband & W•b Sl
Hall A¢tlvHS0s
Ev•nl•
lThrywanG•
U¢on¢•*
SuwKlry exp•ni•A
Arb¢nal EX￿nI•S
1.81
1,729
4S149
Nonllf•gul*r Hlr••
311
10,947
167
2,151
395
1.043
Hall M&nag•d A¢tlvltlg4
7.7$3
3.S21
&9S1
&27•
4.918
197
Cryal• Nlwes
301
726
Donatlon#
1.75S
Grants Rèc8lv•d
19.822
1.316
754
1.250
637
1.718
othgr In¢omg
732
250
707
TofAL OPERAnNG ￿￿Pr$..
TOTAL OPER411￿ PA￿lIT$..
312
17,853

Issues
There are no significant issues, complaints or disputes to report.
Appreclatlon
The Trustees give their time and effort free of charge or benefit and in turn are grateful to
all who support the Hall in terms of hiring the Hall. providing support to the Hall, attending
events, running events and sessions, and donations received.
Thanks are also given to those organisations who have generously given the Hall grants and
donations.
We are also very grateful to the supporters of the IIXJ Club.
Thanks are also given to our examiner of the accounts who generously carries out this task
free of charge.
Additional thanks this year to Jane Pearce and David Keniston for their continued hard work
on the garden and to our café and library volunteers.
The Re8lster of Assets is shown below in Appendix I
J Hartas
Chair, Hale Village Hall (New Forest)
G Adams
Treasurer

Independent examinerfs report to the Trustees of Hale Village Hall
I report to the trustees on my examination of the accounts of Hale Village Hall (the Hall)
for the year ended 31 December 2024.
Responsiblllties and basis of report
As the charity's trustees ofthe Hall you are responsible for the preparation of the accounts
in accordance with the requirements of the Charities Act 2011 (the 2011 Act).
I report in respect of my examination of the Hall's accounts carried out under section 145
of the 2011 Act and in carrying out my examination, I have followed the applicable
Directions given by the Charity Commission under section 145(5)(b} of the Act.
Independent examinerfs statement
I have completed my examination. I confinn that no material matters have come to my
attention in connection with the examination giving me cause to believe that in any
material respect:
1 . accounting records were not kept in respect of the Hall as required by s.130 of the
2011 Act or
2. the accounts do not accord with those records.
I have no concems and have come across no other matters in connection with the
examination to which attention, in my opinion, should be drawn in orderto enable a proper
understanding of the accounts to be reached.
Name: Andrew Lovell
Signature:
Date:
q 15

Appendix I
Hale Vllla8e Hall New Forest- Asset Register January 2022
2015 - 2 x fridge-freezers, I x microwave oven, kettle and two hot water urns
2015 - 9 x oven trays
Cutlery and crockery and wine glasses for 100 people, 40 x champagne flutes, 10 water jugs
Downstairs- cutlery. crockery and glasses for 20 people, 2 x cafetieres
2013 - 16 tablecloths and 2022- 16 x tsblecloths
2016 Audio sound system• projector, hearing loop, DVD player and 2 x remote controllers
2016 2 x hand-held microphones and 2 x lapel microphones
Portable lighting and spotlights
2017 - Portable stage, 2 stage trolleys, steps and skirt
2008 - 3 x lockin8 metsl cabinets and I x locking wooden cupboard
2 x lockable home storage boxes for Treasurer and Hall Manager
3 x cash boxes
2019 - 4 x wooden book cases
2016 - 4 x table tennis tables. nets, bats and balls
I x step ladder and I x kick step
2014 - 90 upholstered chairs and 6 x chair trolleys
2019 - 10 upholstered chairs downstairs + 10 folding chairs
2016 - 9 square tables, 8 x long tsbles,
2024 - 9 small go-pak tables
2014- 10 pairs of curtains, 2 wall clocks, 5 Pittures and plaques, 4 internal notice boards
2015 - 6 dustbins and 2 bicycle racks
2023 - 1 outdoor storage unit
2 x vacuum cleaners
3 x changing room benches
2016 - 1 hand bell
4 x pedal bins, 3 x dustpan/brushes, 3 x yard brooms, 3 x soft brooms, 4 x mops and buckets
2024 - Wall mounted TV and remote.
6 x concrete patio pots
4 x external flood/spot lights
9 x fire extinguishers (4 x foam, 3 x C02, 2 x water) and I x fire blanket
l internet router, l Hive hub and I telephone
2015 - 50% share of dishwasher, gas cooker, combi-oven, water boiler and hot cupboard