2023-08-31-accounts

COMBERTON PLAYGROUP CIO ANNUAL REPORT YEAR ENDING 31 AUGUST 2023

Registered Charity no: 1175029 Registered address: Green End, Comberton, Cambridge, CB23 7DY

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Comberton Playgroup

Trustees Annual Report

Comberton Playgroup is a registered charity with Trustees elected in accordance with our Constitution. The Trustees are legally responsible for the overall management and decision making, along with the direction and performance of Comberton Playgroup. On a day to day basis the Playgroup is run by the senior staff Management Team, supported by all staff members. We are required to ensure that the Playgroup runs in accordance with our Constitution, within the law and to make major decisions jointly. We are required to provide the Charity Commission with an Annual Report which is available to all parents/guardians attending the Charity’s Annual General Meeting and on request.

Trustees and Volunteers 1[st] September 2022 – 31[st] August 2023

Chair of Trustees: Gareth Lane Trustees: Miranda Horvath David Newton Ruby Davies Lynn Pettit Parent Support: Jo Lewis

– Playgroup Management Team September 2022 August 2023

(Reporting directly to the Management Committee)

Playgroup Leader: Rachel Lowing Deputy Playgroup Leader: Julia Chandler Senior Room Leader: Becky Gardiner (to 10[th] March 2023) Emma Smith (from 11[th] March 2023)

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Objects of Comberton Playgroup

The aim of the Playgroup is to enhance the development and education of children under statutory school age by encouraging parents/guardians to understand and provide for the needs of their children through community groups and by:

1. PROVISION – offering play facilities for the development and education through different activities/education for different age groups, including Fun for Ones and Twos, and Playgroup for age 2 years to 5 years, with advanced activities for children in their last year before attending primary school.

2. CHILDREN & COMMUNITY – encouraging the study of needs of the individual children in their development and education, and to give additional support to the children and parents, when required. This includes the promotion of public interest in, and the recognition of such needs in the local areas, with the aim to be accessible to children and families from the local community, regardless of race, culture, religion or means.

3. POLICIES & ENVIRONMENT – creating an environment in which children are safe from abuse, and in which suspicion of abuse is promptly and appropriately responded to according to the Playgroup’s Child Protection Policy.

These objectives are in line with the constitutional objectives of the CIO:

The charity works for the public benefit having as its objects the development and education of children and young people in particular by:

1. promoting their care and safety;

2. promoting their education and promoting parental involvement;

3. promoting their health and wellbeing;

4. providing services to support them and their families and carers;

5. providing services to individuals holding membership of the CIO; and

6. furthering the aims of the Pre-school Learning Alliance.

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The last 12 months

After several challenging years due to the ongoing Covid-19 pandemic it was of some relief that this year did not present as many challenges as the previous few years.

Staffing

Recruitment remains challenging, especially for those with Level 3 qualifications. Tina Carrol and Laura Anderton were welcomed onto the staff in May 2023, along with June Bibby working as bank staff.

Emma Smith took over as Blue Room leader on the resignation of Becky Gardiner. We thank Becky for her support and commitment to Playgroup over the years.

Fundraising

Following several years of disruption fundraising activities returned to normal with successful Easter and Christmas events, as well as a summer BBQ.

Finances

The year’s accounts are appended to this report and as can be seen there was a surplus of £19,460 this year. This will be retained for future capital expenditure and to cover the one off costs of lease renewal. It should be noted that there have again been no rent payments in the year, for the reasons noted in the next section.

Due to the proportion of income which comes from grant funded hours the trustees’ ability to influence the amount of income through the level at which fees are set remains limited. The trustees continue to monitor the impact of this but actively seek to avoid any ‘add on’ fees/contributions being charged.

Premises

No major works to the buildings were undertaken during the year. Ongoing repairs were undertaken as needed.

Ongoing discussions were held with the Diocese with regard to renewing the lease. Some progress was made, with a revised EPC being gained which allows the property to be let without upgrades being required.

Provision

Holiday club continued to be successful and well used, with provision expanding this year. It has been noted that several new attendees are stating that the ability to use the holiday club is one of their primary reasons for choosing Comberton Playgroup.

At this time it is intended that it is a distinctly holiday club provision and does not represent a continuation of the term time format.

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A late leavers provision was started this year, allowing children to stay an additional hour after the afternoon session. This has been well received by parents.

We welcome any suggestions from parents, grandparents, carers and others if there are ways in which you feel we can improve our service in the future. Any parent or carer or community member interested in becoming a trustee or playgroup supporter should approach Rachel at Playgroup or one of the trustees.

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Comberton Playgroup CIO 1175029 Receipts and payments accounts For the period Period start date To from 1 September 2022 31 August 2023 ~~ee~~

Charity number 1175029 CC16a Period end date 31 August 2023 ~~-~~

Section A Receipts and payments

Unrestricted Restricted Endowment funds funds funds

Total funds Last year

			Unrestricted funds		Restricted funds		Endowment funds		Total funds		Last year
			to the nearest £		to the nearest £		to the nearest £		to the nearest £		to the nearest £
A1 Receipts
Fees			77,732		-		-		77,732		64,316
Grants			121,835		-		-		121,835		110,539
Interest receivable			70		-		-		70		39
Donations andgifts			267		-		-		267		76
			-		-		-		-		-
			-		-		-		-		-
			-		-		-		-		-
			-		-		-		-		-
Sub total(Gross income for AR)			199,904		-		-		199,904		174,970
A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 199,904 - - 199,904 174,970 ~~——————~~
A3 Payments
Wages and salaries			158,925		-		-		158,925		124,513
Teachingmaterials			1,539		-		-		1,539		445
Insurance			1,876		-		-		1,876		1,732
Water rates			1,473		-		-		1,473		935
Light and heat			7,335						7,335		4,381
Cleaning			1,948						1,948		2,251
Telephone and fax			407						407		1,363
Staff training			301						301		205
Legal andprofessional			334						334		685
Dues & subscriptions			1,115						1,115		637
Staff hospitality			522						522		370
Equipment expensed			283						283		148
Computer expenses									-		322
Repairs and maintenance			854						854		2,815
Sundryexpenses			1,480		-		-		1,480		1,521
Accountancyfees			1,687		-		-		1,687		3,373
Rates			205		-		-		205		246
					-		-		-		-
			-		-		-		-		-
	**Sub total **		180,284		-		-		180,284		145,942
A4 Asset and investment purchases, (see table) Computer 160 - - 160 - - - - Sub total 160 - - 160 - Total payments 180,444 - - 180,444 145,942 ~~SSS5—~~
Net of receipts/(payments)			19,460		-	-	- 19,460	- 19,460	- 19,460		29,028
A5 Transfers between funds			-		- -	- -	- -		-		-
A6 Cash funds last year end			87,284		- -	- -	- -		87,284		58,256
Cash funds this year end			106,744		-	-	- 106,744	- 106,744	- 106,744		87,284

CCXX R1 accounts (SS)

03/07/2024

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Section B Statement of assets and liabilities at the end of the period

			Unrestricted Restricted		Endowment
Categories	Details		funds funds		funds
			to nearest £ to nearest £		to nearest £
B1 Cash funds	79,768 - - 26,816 - - Pettey cash 160 - - 106,744 - - Current account Building Society account Total cash funds (agree balances with receipts and payments ~~are~~
	account(s))		OK OK		OK
			Unrestricted Restricted		Endowment
			funds funds		funds
	Details		to nearest £ to nearest £		to nearest £
B2 Other monetary assets	4,700 - - 986 - - - - - - - - - - - - - - Trade debtors Prepayments ~~—__—~~
	Details		Fund to which asset belongs Cost (optional)		Current value (optional)
B3 Investment assets	- - - - - - - - - - ~~ee~~
	Details		Fund to which asset belongs Cost (optional)		Current value (optional)
B4 Assets retained for the charity’s own use	160 - - - - - - - - - - - - - - - - - Computer equipment ~~tee~~
			Fund to which Amount due		When due
	Details		liability relates (optional)		(optional)
Signed by one or two trustees on behalf of all the trustees B5 Liabilities	Unrestricted - Unrestricted 13,512 Unrestricted 24,864 Unrestricted 2,974 - Date of approval Print Name Signature Trade creditors Accruals Deferred income PAYE / National Insurance Gareth Lane 03/07/24 ~~———~~

CCXX R2 accounts (SS)

03/07/2024

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