# **COMBERTON PLAYGROUP CIO ANNUAL REPORT YEAR ENDING 31 AUGUST 2023** ## **Registered Charity no: 1175029 Registered address: Green End, Comberton, Cambridge, CB23 7DY** 1 Mott MacDonald Restricted ## **Comberton Playgroup** ## **Trustees Annual Report** Comberton Playgroup is a registered charity with Trustees elected in accordance with our Constitution. The Trustees are legally responsible for the overall management and decision making, along with the direction and performance of Comberton Playgroup. On a day to day basis the Playgroup is run by the senior staff Management Team, supported by all staff members. We are required to ensure that the Playgroup runs in accordance with our Constitution, within the law and to make major decisions jointly. We are required to provide the Charity Commission with an Annual Report which is available to all parents/guardians attending the Charity’s Annual General Meeting and on request. ## **Trustees and Volunteers 1[st] September 2022 – 31[st] August 2023** Chair of Trustees: Gareth Lane Trustees: Miranda Horvath David Newton Ruby Davies Lynn Pettit Parent Support: Jo Lewis ## **– Playgroup Management Team September 2022 August 2023** (Reporting directly to the Management Committee) Playgroup Leader: Rachel Lowing Deputy Playgroup Leader: Julia Chandler Senior Room Leader: Becky Gardiner (to 10[th] March 2023) Emma Smith (from 11[th] March 2023) 2 Mott MacDonald Restricted ## **Objects of Comberton Playgroup** The aim of the Playgroup is to enhance the development and education of children under statutory school age by encouraging parents/guardians to understand and provide for the needs of their children through community groups and by: 1. _PROVISION_ – offering play facilities for the development and education through different activities/education for different age groups, including Fun for Ones and Twos, and Playgroup for age 2 years to 5 years, with advanced activities for children in their last year before attending primary school. 2. _CHILDREN & COMMUNITY_ – encouraging the study of needs of the individual children in their development and education, and to give additional support to the children and parents, when required. This includes the promotion of public interest in, and the recognition of such needs in the local areas, with the aim to be accessible to children and families from the local community, regardless of race, culture, religion or means. 3. _POLICIES & ENVIRONMENT_ – creating an environment in which children are safe from abuse, and in which suspicion of abuse is promptly and appropriately responded to according to the Playgroup’s Child Protection Policy. These objectives are in line with the constitutional objectives of the CIO: The charity works for the public benefit having as its objects the development and education of children and young people in particular by: 1. promoting their care and safety; 2. promoting their education and promoting parental involvement; 3. promoting their health and wellbeing; 4. providing services to support them and their families and carers; 5. providing services to individuals holding membership of the CIO; and 6. furthering the aims of the Pre-school Learning Alliance. 3 Mott MacDonald Restricted ## **The last 12 months** After several challenging years due to the ongoing Covid-19 pandemic it was of some relief that this year did not present as many challenges as the previous few years. ## **Staffing** Recruitment remains challenging, especially for those with Level 3 qualifications. Tina Carrol and Laura Anderton were welcomed onto the staff in May 2023, along with June Bibby working as bank staff. Emma Smith took over as Blue Room leader on the resignation of Becky Gardiner. We thank Becky for her support and commitment to Playgroup over the years. ## **Fundraising** Following several years of disruption fundraising activities returned to normal with successful Easter and Christmas events, as well as a summer BBQ. ## **Finances** The year’s accounts are appended to this report and as can be seen there was a surplus of £19,460 this year. This will be retained for future capital expenditure and to cover the one off costs of lease renewal. It should be noted that there have again been no rent payments in the year, for the reasons noted in the next section. Due to the proportion of income which comes from grant funded hours the trustees’ ability to influence the amount of income through the level at which fees are set remains limited. The trustees continue to monitor the impact of this but actively seek to avoid any ‘add on’ fees/contributions being charged. ## **Premises** No major works to the buildings were undertaken during the year. Ongoing repairs were undertaken as needed. Ongoing discussions were held with the Diocese with regard to renewing the lease. Some progress was made, with a revised EPC being gained which allows the property to be let without upgrades being required. ## **Provision** Holiday club continued to be successful and well used, with provision expanding this year. It has been noted that several new attendees are stating that the ability to use the holiday club is one of their primary reasons for choosing Comberton Playgroup. At this time it is intended that it is a distinctly holiday club provision and does not represent a continuation of the term time format. 4 Mott MacDonald Restricted A late leavers provision was started this year, allowing children to stay an additional hour after the afternoon session. This has been well received by parents. _**We welcome any suggestions from parents, grandparents, carers and others if there are ways in which you feel we can improve our service in the future. Any parent or carer or community member interested in becoming a trustee or playgroup supporter should approach Rachel at Playgroup or one of the trustees.**_ 5 Mott MacDonald Restricted ## **Comberton Playgroup CIO 1175029 Receipts and payments accounts For the period** Period start date **To from** 1 September 2022 31 August 2023 ~~ee~~ **Charity number 1175029 CC16a** Period end date 31 August 2023 ~~-~~ ## **Section A Receipts and payments** **Unrestricted Restricted Endowment funds funds funds** **Total funds Last year** ||||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**| |---|---|---|---|---|---|---|---|---|---|---|---| ||||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**| |**A1 Receipts**|||||||||||| |Fees|||**77,732**||**-**||**-**||**77,732**||**64,316**| |Grants|||**121,835**||**-**||**-**||**121,835**||**110,539**| |Interest receivable|||**70**||**-**||**-**||**70**||**39**| |Donations andgifts|||**267**||**-**||**-**||**267**||**76**| ||||**-**||**-**||**-**||**-**||**-**| ||||**-**||**-**||**-**||**-**||**-**| ||||**-**||**-**||**-**||**-**||**-**| ||||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|||**199,904**||**-**||**-**||**199,904**||**174,970**| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_ 199,904**
**-**
**-**
**199,904**
**174,970**
~~——————~~|||||||||||| |**A3 Payments**|||||||||||| |Wages and salaries|||**158,925**||**-**||**-**||**158,925**||**124,513**| |Teachingmaterials|||**1,539**||**-**||**-**||**1,539**||**445**| |Insurance|||**1,876**||**-**||**-**||**1,876**||**1,732**| |Water rates|||**1,473**||**-**||**-**||**1,473**||**935**| |Light and heat|||**7,335**||||||**7,335**||**4,381**| |Cleaning|||**1,948**||||||**1,948**||**2,251**| |Telephone and fax|||**407**||||||**407**||**1,363**| |Staff training|||**301**||||||**301**||**205**| |Legal andprofessional|||**334**||||||**334**||**685**| |Dues & subscriptions|||**1,115**||||||**1,115**||**637**| |Staff hospitality|||**522**||||||**522**||**370**| |Equipment expensed|||**283**||||||**283**||**148**| |Computer expenses|||||||||**-**||**322**| |Repairs and maintenance|||**854**||||||**854**||**2,815**| |Sundryexpenses|||**1,480**||**-**||**-**||**1,480**||**1,521**| |Accountancyfees|||**1,687**||**-**||**-**||**1,687**||**3,373**| |Rates|||**205**||**-**||**-**||**205**||**246**| ||||||**-**||**-**||**-**||**-**| ||||**-**||**-**||**-**||**-**||**-**| ||**_Sub total_ **||**180,284**||**-**||**-**||**180,284**||**145,942**| |**A4 Asset and investment**
**purchases, (see table)**
Computer
**160**
**-**
**-**
**160**
**-**
**-**
**-**
**-**
**_Sub total_ 160**
**-**
**-**
**160**
**-**
**_Total payments_**
**180,444**
**-**
**-**
**180,444**
**145,942**
~~SSS5—~~|||||||||||| |**_Net of receipts/(payments)_**|||**19,460**||**-**|**-**|**- 19,460**|**- 19,460**|**- 19,460**||**29,028**| |**A5 Transfers between funds**|||**-**||**- -**|**- -**|**- -**||**-**||**-**| |**A6 Cash funds last year end**|||**87,284**||**- -**|**- -**|**- -**||**87,284**||**58,256**| |**_Cash funds this year end_**|||**106,744**||**-**|**-**|**- 106,744**|**- 106,744**|**- 106,744**||**87,284**| CCXX R1 accounts (SS) 03/07/2024 1 ## **Section B Statement of assets and liabilities at the end of the period** ||||**Unrestricted**
**Restricted**||**Endowment**| |---|---|---|---|---|---| |**Categories**|**Details**||**funds**
**funds**||**funds**| ||||**to nearest £**
**to nearest £**||**to nearest £**| |**B1 Cash funds**|**79,768**
**-**
**-**
**26,816**
**-**
**-**
Pettey cash
**160**
**-**
**-**
**106,744**
**-**
**-**
Current account
Building Society account
**_Total cash funds_**
(agree balances with receipts and payments
~~are~~||||| ||account(s))||OK
OK||OK| ||||**Unrestricted**
**Restricted**||**Endowment**| ||||**funds**
**funds**||**funds**| ||**Details**||**to nearest £**
**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|**4,700**
**-**
**-**
**986**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Trade debtors
Prepayments
~~—__—~~||||| ||**Details**||**Fund to which**
**asset belongs**
**Cost (optional)**||**Current value**
**(optional)**| |**B3 Investment assets**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~ee~~||||| ||**Details**||**Fund to which**
**asset belongs**
**Cost (optional)**||**Current value**
**(optional)**| |**B4 Assets retained for the**
**charity’s own use**|**160**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Computer equipment
~~tee~~||||| ||||**Fund to which**
**Amount due**||**When due**| ||**Details**||**liability relates**
**(optional)**||**(optional)**| |Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**|Unrestricted
**-**
Unrestricted
**13,512**
Unrestricted
**24,864**
Unrestricted
**2,974**
**-**
Date of
approval
Print Name
Signature
Trade creditors
Accruals
Deferred income
PAYE / National Insurance
Gareth Lane
03/07/24
~~———~~||||| CCXX R2 accounts (SS) 03/07/2024 2