Trustees’ Annual Report for the period
From 1 January 2024 Period start date To 31 December 2024 Period end date
Charity name: The Villages Music Festival
Charity registration number:1174945
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | 1. To promote the arts for the public benefit in Ripe, Laughton and Chalvington in East Sussex, in particular by holding a bi-ennial music festival, incorporating music of all genres, and supporting and funding local arts activities 2. To further other such purposes in Ripe, Laughton and Chalvington in East Sussex which may be charitable as the trustees may see fit from time to time |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
A film showing of ‘A Late Quartet’ took place in April 2024, a performance by the Astatine piano trio in June 2024, and a recital by a mezzo-soprano and pianist in August 2024. A grant was made to the PCC for restoration funds |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees are fully aware of the guidance |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38
| Policy on social investment including program related investment |
||
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | There are 7 volunteer members of the committee and a further 12 volunteers helped to stage the events. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity has educated the public with its performances and has made a grant to the local churches for restoration work, which will enable further performances to take place. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 |
Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity is in a stable financial position at the end of 2024 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity is holding reserves to prime the next festival in 2025 |
| Amount of reserves held | Para 1.22 | 4020 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | The Villages Music festival |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1174945 |
| Charity’s principal address | Limekiln farm, Chalvington Road, Chalvington, Hailsham BN27 3TA |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Joan Royle | Chair | |||
| TimothyPitt-Payne | Trustee | |||
| John Sloboda | Trustee | |||
| Judith Mackerras | Trustee | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Joan Barbara Royle Position (eg Secretary, Chair Chair, etc) Date 02 October 2025 ~~;~~
The Villages Music Festival Charity: Registered number 1174945 Income & Expenditure Account for the year ended 31 December 2024
| £ £ Income Sponsors and donations 690.00 Grant: D'Oyly Carte Opera - Sales: Events tickets 2,306.00 Bar - 2,306.00 Gift Aid: tax recovery - Bank interesr received 11.51 3,007.51 Expenditure Performers 909.82 Other direct costs 243.22 Website costs 447.35 Printing - Miscellaneous - 1,600.39 Grants 750.00 2,350.39 Surplus (Deficit) for the year 657.12 3,007.51 £ £ Balance Sheet as at 31 December 2024 Current Assets Cash at Bank 4,020.14 Total Assets 4,020.14 Represented by: Retained earnings at 1 January 2024 3,363.02 Add surplus (less deficit) for the year 657.12 Retained earnings at 31 December 2024 4,020.14 Year 2024 |
£ £ 6,973.93 1,677.00 9,632.00 661.65 10,293.65 1,645.00 - 20,589.58 10,033.50 2,883.02 1,170.45 1,025.20 6.65 15,118.82 6,500.00 21,618.82 (1,029.24) 20,589.58 £ 3,363.02 3,363.02 4,392.26 (1,029.24) 3,363.02 Year 2023 |
£ £ 6,973.93 1,677.00 9,632.00 661.65 10,293.65 1,645.00 - 20,589.58 10,033.50 2,883.02 1,170.45 1,025.20 6.65 15,118.82 6,500.00 21,618.82 (1,029.24) 20,589.58 £ 3,363.02 3,363.02 4,392.26 (1,029.24) 3,363.02 Year 2023 |
|---|---|---|
| 21,618.82 (1,029.24) |
||
| 20,589.58 | ||
| £ 3,363.02 |
||
| 3,363.02 | ||
| 4,392.26 (1,029.24) |
||
| 3,363.02 |
Approved by:
Dr J B Royle: Chairman K B Hopson: Treasurer
I have examined the financial records of The Villages Music Festival in respect of the year ended 31 December 2024, and consider the Accounts to be in accordance therewith.
.
John Janes: Hon Auditor Dated: 10 June 2025