## **Trustees’ Annual Report for the period**
## **From 1 January 2024 Period start date To 31 December 2024 Period end date**
## **Charity name: The Villages Music Festival**
## **Charity registration number:1174945**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**1. To promote the arts for the public**
**benefit in Ripe, Laughton and**
**Chalvington in East Sussex, in**
**particular by holding a bi-ennial music**
**festival, incorporating music of all**
**genres, and supporting and funding**
**local arts activities**
**2. To further other such purposes in**
**Ripe, Laughton and Chalvington in**
**East Sussex which may be charitable**
**as the trustees may see fit from time**
**to time**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**A film showing of ‘A Late Quartet’ took**
**place in April 2024, a performance by**
**the Astatine piano trio in June 2024, and**
**a recital by a mezzo-soprano and pianist**
**in August 2024.**
**A grant was made to the PCC for**
**restoration funds**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees are fully aware of the**
**guidance**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38
|Policy on social investment
including program related
investment|||
|---|---|---|
|Contribution made by
volunteers|Para 1.38|**There are 7 volunteer members of the**
**committee and a further 12 volunteers**
**helped to stage the events.**|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The charity has educated the public with**
**its performances and has made a grant**
**to the local churches for restoration**
**work, which will enable further**
**performances to take place.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
Other
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity is in a stable financial**
**position at the end of 2024**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The charity is holding reserves to prime**
**the next festival in 2025**|
|Amount of reserves held|Para 1.22|**4020**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||||
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47||
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Every trustee must be appointed for a term
of three years by a resolution passed at a
properly convened meeting of the charity
trustees. In selecting individuals for
appointment as charity trustees, the charity
trustees must have regard to the skills,
knowledge and experience needed for the
effective administration of the CIO.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|The Villages Music festival|
|---|---|
|Other name the charity uses||
|Registered charity number|1174945|
|Charity’s principal address|Limekiln farm, Chalvington Road, Chalvington, Hailsham
BN27 3TA|
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## **Names of the charity trustees who manage the charity**
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4
5
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17
18
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Joan Royle|Chair|||
||TimothyPitt-Payne|Trustee|||
||John Sloboda|Trustee|||
||Judith Mackerras|Trustee|||
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## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Joan Barbara Royle **Position (eg Secretary,** Chair **Chair, etc) Date** 02 October 2025 ~~;~~
## **The Villages Music Festival Charity: Registered number 1174945 Income & Expenditure Account for the year ended 31 December 2024**
|£
£
**Income**
Sponsors and donations
690.00
Grant: D'Oyly Carte Opera
-
Sales:
Events tickets
2,306.00
Bar
-
2,306.00
Gift Aid: tax recovery
-
Bank interesr received
11.51
3,007.51
**Expenditure**
Performers
909.82
Other direct costs
243.22
Website costs
447.35
Printing
-
Miscellaneous
-
1,600.39
Grants
750.00
2,350.39
Surplus (Deficit) for the year
657.12
3,007.51
£
£
**Balance Sheet as at 31 December 2024**
**Current Assets**
Cash at Bank
4,020.14
**Total Assets**
4,020.14
**Represented by:**
Retained earnings at 1 January 2024
3,363.02
Add surplus (less deficit) for the year
657.12
Retained earnings at 31 December 2024
4,020.14
Year 2024|£
£
6,973.93
1,677.00
9,632.00
661.65
10,293.65
1,645.00
-
20,589.58
10,033.50
2,883.02
1,170.45
1,025.20
6.65
15,118.82
6,500.00
21,618.82
(1,029.24)
20,589.58
£
3,363.02
3,363.02
4,392.26
(1,029.24)
3,363.02
Year 2023|£
£
6,973.93
1,677.00
9,632.00
661.65
10,293.65
1,645.00
-
20,589.58
10,033.50
2,883.02
1,170.45
1,025.20
6.65
15,118.82
6,500.00
21,618.82
(1,029.24)
20,589.58
£
3,363.02
3,363.02
4,392.26
(1,029.24)
3,363.02
Year 2023|
|---|---|---|
||||
|||21,618.82
(1,029.24)|
|||20,589.58|
|||£
3,363.02|
|||3,363.02|
|||4,392.26
(1,029.24)|
|||3,363.02|
Approved by:
Dr J B Royle: Chairman K B Hopson: Treasurer
I have examined the financial records of The Villages Music Festival in respect of the year ended 31 December 2024, and consider the Accounts to be in accordance therewith.
.
John Janes: Hon Auditor Dated: 10 June 2025