2023-12-31-accounts - The Villages Music Festival

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Trustees’ Annual Report for the period

From January 1[st] 2023 Period start date To December 31[st] 2023 Period end date

Charity name: The Villages Music Festival

Charity registration number: 1174945

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	1. To promote the arts for the public benefit in Ripe, Laughton and Chalvington in East Sussex, in particular by holding a bi-ennial music festival, incorporating music of all genres, and supporting and funding local arts activities 2. To further other such purposes in Ripe, Laughton and Chalvington in East Sussex which may be charitable as the trustees may see fit from time to time
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	A film showing of West Side Story took place in April 2023 and a full 6-day festival from 1st-9thJuly 2023 featuring opera, folk music, a nursery school performance, a vocal recital, dementia workshop, piano recital, jazz, a classical concert and a soul band. In December 2023 7 grants were awarded by the Trustees to local individuals and organisations to support arts activities.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees are fully aware of this guidance

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Applications for grants were invited within the Villages by using local publicity networks, with a closing date and email address for applications. The Trustees met on 18thNovember to consider the applications and to award grants. The recipients were notified by the Treasurer.


Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	The committee is comprised of 7 volunteers. 22 other volunteers helped to organise and staff individual events.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The beneficiaries had the benefit of performances in different locations and of different genres at a reasonable price. In addition, the grants awarded have helped local arts organisations to thrive and to continue their activities.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41

Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	A deficit of £1024 was made during the year
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	To prime the next Festival in 2025
Amount of reserves held	Para 1.22	£3363
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Local individual sponsors, ticket sales.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	The Villages Music Festival
Other name the charity uses
Registered charity number	1174945
Charity’s principal address	Limekiln Farm, Chalvington Road, Chalvington, Hailsham, BN27 3TA

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Dr Joan Royle	Director
Sir Gordon Conway	Trustee	January 1st- 30 July 2023
Prof John Sloboda	Trustee
Mr Timothy Pitt- Payne KC	Trustee
Ms Judith Mackerras	Trustee	30th September-31st December 2023

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Joan Barbara Royle Position (eg Secretary, Director Chair, etc) Date 27[th] September 2024

The Villages Music Festival Registered Charity (CIO) number 1174945

Balance Sheet as at 31 December 2023 and Accounts for the year ended that date

Trustees

Dr J B Royle Ms J M M Mackerras Professor J A Sloboda Mr T S Pitt-Payne KC

The Villages Music Festival Charity: Registered number 1174945	The Villages Music Festival Charity: Registered number 1174945	The Villages Music Festival Charity: Registered number 1174945
Income & Expenditure Account for theyear ended 31 December 2023

	Year 2023		Year 2022
	£	£	£	£
Income

Sponsors and donations		6,973.93		2,375.00
Grant: D'OylyCarte Opera		1,677.00		-

Sales:
Events tickets	9,632.00		1,732.00
Bar	661.65		214.05
		10,293.65		1,946.05

Gift Aid: tax recovery		1,645.00		342.50

		20,589.58		4,663.55

Expenditure

Performers	10,033.50		2,000.00
Other direct costs	2,883.02		1,002.60
Website costs	1,170.45		450.75
Printing	1,025.20		-
Miscellaneous	6.65		-
		15,118.82		3,453.35

Grants		6,500.00		350.00


		21,618.82		3,803.35

Deficit(Surplus)for theyear		(1,029.24)		860.20

		20,589.58		4,663.55



	£	£		£

Balance Sheet as at 31 December	2023

Current Assets

Cash at Bank		3,363.02		4,392.26

Total Assets		10,072.72		4,392.26

Represented by:

Retained earnings at 1 January2023		4,392.26		3,532.06
Less deficit(add surplus)for theyear		(1,029.24)		860.20

Retained earnings at 31 December 2023		3,363.02		4,392.26