## **Trustees’ Annual Report for the period**
## **From January 1[st] 2023 Period start date To December 31[st] 2023 Period end date**
## **Charity name: The Villages Music Festival**
## **Charity registration number: 1174945**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|1. To promote the arts for the public
benefit in Ripe, Laughton and
Chalvington in East Sussex, in particular
by holding a bi-ennial music festival,
incorporating music of all genres, and
supporting and funding local arts
activities
2. To further other such purposes in
Ripe, Laughton and Chalvington in East
Sussex which may be charitable as the
trustees may see fit from time to time|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|A film showing of West Side Story took
place in April 2023 and a full 6-day festival
from 1st-9thJuly 2023 featuring opera, folk
music, a nursery school performance, a
vocal recital, dementia workshop, piano
recital, jazz, a classical concert and a soul
band. In December 2023 7 grants were
awarded by the Trustees to local
individuals and organisations to support
arts activities.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees are fully aware of this
guidance|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||
SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|Applications for grants were invited within
the Villages by using local publicity
networks, with a closing date and email
address for applications. The Trustees met
on 18thNovember to consider the
applications and to award grants. The
recipients were notified by the Treasurer.|
||||
|---|---|---|
|Policy on social investment
including program related
investment|Para 1.38|N/A|
|Contribution made by
volunteers|Para 1.38|The committee is comprised of 7
volunteers. 22 other volunteers helped to
organise and staff individual events.|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The beneficiaries had the benefit of
performances in different locations and of
different genres at a reasonable price.
In addition, the grants awarded have
helped local arts organisations to thrive and
to continue their activities.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
Other
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|A deficit of £1024 was made during the
year|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|To prime the next Festival in 2025|
|Amount of reserves held|Para 1.22|£3363|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Local individual sponsors, ticket sales.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Every trustee must be appointed for a
term of three years by a resolution
passed at a properly convened meeting
of the charity trustees. In selecting
individuals for appointment as charity
trustees, the charity trustees must have
regard to the skills, knowledge and
experience needed for the effective
administration of the CIO.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the charity
works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|The Villages Music Festival|
|---|---|
|Other name the charity uses||
|Registered charity number|1174945|
|Charity’s principal address|Limekiln Farm, Chalvington Road, Chalvington,
Hailsham, BN27 3TA|
## **Names of the charity trustees who manage the charity**
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17|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Dr Joan Royle|Director|||
||Sir Gordon
Conway|Trustee|January 1st- 30 July
2023||
||Prof John Sloboda|Trustee|||
||Mr Timothy Pitt-
Payne KC|Trustee|||
||Ms Judith
Mackerras|Trustee|30th September-31st
December 2023||
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## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Joan Barbara Royle **Position (eg Secretary,** Director **Chair, etc) Date** 27[th] September 2024
## **The Villages Music Festival Registered Charity (CIO) number 1174945**
**Balance Sheet as at 31 December 2023 and Accounts for the year ended that date**
## **Trustees**
**Dr J B Royle Ms J M M Mackerras Professor J A Sloboda Mr T S Pitt-Payne KC**
|**The Villages Music Festival Charity: Registered number 1174945**|**The Villages Music Festival Charity: Registered number 1174945**|**The Villages Music Festival Charity: Registered number 1174945**|**The Villages Music Festival Charity: Registered number 1174945**|**The Villages Music Festival Charity: Registered number 1174945**|**The Villages Music Festival Charity: Registered number 1174945**||||
|---|---|---|---|---|---|---|---|---|
|**Income & Expenditure Account for theyear ended 31 December 2023**|||||||||
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||||Year 2023|||Year 2022|||
||||£|£||£|£||
|**Income**|||||||||
||||||||||
|Sponsors and donations||||6,973.93|||2,375.00||
|Grant: D'OylyCarte Opera||||1,677.00|||-||
||||||||||
|Sales:|||||||||
|Events tickets|||9,632.00|||1,732.00|||
|Bar|||661.65|||214.05|||
|||||10,293.65|||1,946.05||
||||||||||
|Gift Aid: tax recovery||||1,645.00|||342.50||
||||||||||
|||||20,589.58|||4,663.55||
||||||||||
|**Expenditure**|||||||||
||||||||||
|Performers|||10,033.50|||2,000.00|||
|Other direct costs|||2,883.02|||1,002.60|||
|Website costs|||1,170.45|||450.75|||
|Printing|||1,025.20|||-|||
|Miscellaneous|||6.65|||-|||
|||||15,118.82|||3,453.35||
||||||||||
|Grants||||6,500.00|||350.00||
||||||||||
||||||||||
|||||21,618.82|||3,803.35||
||||||||||
|Deficit(Surplus)for theyear||||(1,029.24)|||860.20||
||||||||||
|||||20,589.58|||4,663.55||
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||||£|£|||£||
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|**Balance Sheet as at 31 December**|||**2023**||||||
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|**Current Assets**|||||||||
||||||||||
|Cash at Bank||||3,363.02|||4,392.26||
||||||||||
|**Total Assets**||||10,072.72|||4,392.26||
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|**Represented by:**|||||||||
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|Retained earnings at 1 January2023||||4,392.26|||3,532.06||
|Less deficit(add surplus)for theyear||||(1,029.24)|||860.20||
||||||||||
|Retained earnings at 31 December 2023||||3,363.02|||4,392.26||
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