2022-12-31-accounts - The Villages Music Festival

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Trustees’ Annual Report for the period

From January 1[st] 2022 Period end date

Charity name: The Villages Music Festival

Charity registration number: 1174945

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	1. To promote the arts for the public benefit in Ripe, Laughton and Chalvington in East Sussex, in particular by holding a bi-ennial music festival, incorporating music of all genres, and supporting and funding local arts activities 2. To further other such purposes in Ripe, Laughton and Chalvington in East Sussex which may be charitable as the trustees may see fit from time to time
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	A concert was held on 25thJune 2022 featuring a quartet of professional soloists and a string trio, and a film screening of Visconti’s Death in Venice on 21stOctober.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees are fully aware of this guidance

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Applications for grants were not held in 2022
Policy on social investment including program related investment	Para 1.38	N/A


Contribution made by volunteers	Para 1.38	The committee is comprised of 7 volunteers. Other volunteers helped to organise and manage individual events.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The beneficiaries had the benefit of a summer concert performed by professionals at a reasonable ticket price, and an opportunity to revisit a legendary film with music by Mahler.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	A surplus of £860 during the year contributed to a balance of £4392 at the end of the period
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The reserves are held to prime the next Festival in July 2023
Amount of reserves held	Para 1.22	£4392
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Local individual sponsors, ticket sales.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	The Villages Music Festival
Other name the charity uses
Registered charity number	1174945
Charity’s principal address	Limekiln Farm, Chalvington Road, Chalvington, Hailsham, BN27 3TA

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Dr Joan Royle	Director
Sir Gordon Conway	Trustee
Prof John Sloboda	Trustee
Mr Timothy Pitt- Payne KC	Trustee	16th September-31st December 2022

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Joan Barbara Royle
	Director
	1stAugust 2023
	1stAugust 2023

The Villages Music Festival Charity: Registered number 1174945 Income & Expenditure Account for the year ended 31 December 2022

£ £ Income Sponsors and donations 2,375.00 Grant: Arts Council - Sales: Event tickets 1,732.00 Programme sales - Bar and sundry 214.05 Programme advertising - 1,946.05 Gift Aid: tax recovery 342.50 4,663.55 Expenditure Performers 2,000.00 Other direct costs 1,002.60 Website costs 450.75 Printing, Stationery and Publicity - Miscellaneous - 3,453.35 Grants 350.00 3,803.35 Surplus (Deficit) for the period 860.20 4,663.55 £ £ Balance Sheet as at 31 December 2022 Current Assets Cash at Bank 4,392.26 Total Assets 4,392.26 Represented by: Retained earnings at 1 January 2022 3,532.06 Add surplus (deficit) for the period 860.20 Retained earnings at 31 December 2022 4,392.26 Approved by: Year 2022	£ £ 7,870.95 (117.00) 7,183.00 90.00 1,027.35 100.00 8,400.35 1,964.42 18,118.72 14,987.45 792.98 977.05 1,085.20 433.21 18,275.89 6,725.00 25,000.89 (6,882.17) 18,118.72 £ 3,532.06 3,532.06 10,414.23 (6,882.17) 3,532.06 Year 2021	£ £ 7,870.95 (117.00) 7,183.00 90.00 1,027.35 100.00 8,400.35 1,964.42 18,118.72 14,987.45 792.98 977.05 1,085.20 433.21 18,275.89 6,725.00 25,000.89 (6,882.17) 18,118.72 £ 3,532.06 3,532.06 10,414.23 (6,882.17) 3,532.06 Year 2021

		25,000.89 (6,882.17)
		18,118.72
		£ 3,532.06
		3,532.06
		10,414.23 (6,882.17)
		3,532.06

Dr J B Royle: Chairman K B Hopson: Treasurer

I have examined the financial records of The Villages Music Festival in respect of the year ended 31 December 2022, and consider the Accounts to be in accordance therewith.

Alastair Randall: Hon Auditor Dated: