## **Trustees’ Annual Report for the period**
## **From January 1[st] 2022 Period end date**
## **Charity name: The Villages Music Festival**
## **Charity registration number: 1174945**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|1. To promote the arts for the public
benefit in Ripe, Laughton and
Chalvington in East Sussex, in particular
by holding a bi-ennial music festival,
incorporating music of all genres, and
supporting and funding local arts
activities
2. To further other such purposes in
Ripe, Laughton and Chalvington in East
Sussex which may be charitable as the
trustees may see fit from time to time|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|A concert was held on 25thJune 2022
featuring a quartet of professional soloists
and a string trio, and a film screening of
Visconti’s Death in Venice on 21stOctober.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees are fully aware of this
guidance|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|Applications for grants were not held in
2022|
|Policy on social investment
including program related
investment|Para 1.38|N/A|
||||
|---|---|---|
|Contribution made by
volunteers|Para 1.38|The committee is comprised of 7
volunteers. Other volunteers helped to
organise and manage individual events.|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The beneficiaries had the benefit of a
summer concert performed by
professionals at a reasonable ticket price,
and an opportunity to revisit a legendary
film with music by Mahler.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
**Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|A surplus of £860 during the year
contributed to a balance of £4392 at the
end of the period|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The reserves are held to prime the next
Festival in July 2023|
|Amount of reserves held|Para 1.22|£4392|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Local individual sponsors, ticket sales.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Every trustee must be appointed for a
term of three years by a resolution
passed at a properly convened meeting
of the charity trustees. In selecting
individuals for appointment as charity
trustees, the charity trustees must have
regard to the skills, knowledge and
experience needed for the effective
administration of the CIO.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the charity
works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|The Villages Music Festival|
|---|---|
|Other name the charity uses||
|Registered charity number|1174945|
|Charity’s principal address|Limekiln Farm, Chalvington Road, Chalvington,
Hailsham, BN27 3TA|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Dr Joan Royle|Director|||
||Sir Gordon
Conway|Trustee|||
||Prof John Sloboda|Trustee|||
||Mr Timothy Pitt-
Payne KC|Trustee|16th September-31st
December 2022||
||||||
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## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||Joan Barbara Royle||
||
Director||
||1stAugust 2023||
||1stAugust 2023||
## **The Villages Music Festival Charity: Registered number 1174945 Income & Expenditure Account for the year ended 31 December 2022**
|£
£
**Income**
Sponsors and donations
2,375.00
Grant: Arts Council
-
Sales:
Event tickets
1,732.00
Programme sales
-
Bar and sundry
214.05
Programme advertising
-
1,946.05
Gift Aid: tax recovery
342.50
4,663.55
**Expenditure**
Performers
2,000.00
Other direct costs
1,002.60
Website costs
450.75
Printing, Stationery and Publicity
-
Miscellaneous
-
3,453.35
Grants
350.00
3,803.35
Surplus (Deficit) for the period
860.20
4,663.55
£
£
**Balance Sheet as at 31 December 2022**
**Current Assets**
Cash at Bank
4,392.26
**Total Assets**
4,392.26
**Represented by:**
Retained earnings at 1 January 2022
3,532.06
Add surplus (deficit) for the period
860.20
Retained earnings at 31 December 2022
4,392.26
Approved by:
Year 2022|£
£
7,870.95
(117.00)
7,183.00
90.00
1,027.35
100.00
8,400.35
1,964.42
18,118.72
14,987.45
792.98
977.05
1,085.20
433.21
18,275.89
6,725.00
25,000.89
(6,882.17)
18,118.72
£
3,532.06
3,532.06
10,414.23
(6,882.17)
3,532.06
Year 2021|£
£
7,870.95
(117.00)
7,183.00
90.00
1,027.35
100.00
8,400.35
1,964.42
18,118.72
14,987.45
792.98
977.05
1,085.20
433.21
18,275.89
6,725.00
25,000.89
(6,882.17)
18,118.72
£
3,532.06
3,532.06
10,414.23
(6,882.17)
3,532.06
Year 2021|
|---|---|---|
||||
|||25,000.89
(6,882.17)|
|||18,118.72|
|||£
3,532.06|
|||3,532.06|
|||10,414.23
(6,882.17)|
|||3,532.06|
||||
Dr J B Royle: Chairman K B Hopson: Treasurer
I have examined the financial records of The Villages Music Festival in respect of the year ended 31 December 2022, and consider the Accounts to be in accordance therewith.
Alastair Randall: Hon Auditor Dated:
.