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2022-03-31-accounts

Trustees’ Annual Report for the period

From April 2021 Period start date To March 2022 Period end date

Charity name: Ludlow Swimming Club

Charity registration number: 1174861

Objectives and Activities

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SORP reference
Summary of the Para 1.17 The promotion of community
purposes of the charity participation in healthy recreation for
as set out in its the benefit of the inhabitants of
governing document Ludlow and South Shropshire and
their surrounds by providing facilities
for the teaching and practice of
swimming and other associated water
sports activities.
Summary of the main Para 1.17 and The club operates training sessions at
1.19
activities in relation to Ludlow Leisure Centre on 5 days of
those purposes for the the week. The membership is divided
public benefit, in into Foundations, Development and
particular, the activities, Performance Squads. Separate
projects or services training sessions are provided for
identified in the each squad. The club runs a Club
accounts. Championship in October each year
offering swimmers the opportunity to
compete in a full range of strokes and
events. The Club Champs is a
Licensed event run under Swim
England gala licensing conditions. The
club selects squads to compete in the
National Arena League and in West
Midlands regional leagues. The club
also supports swimmers in entering
Open Meets organised by Swimming
clubs across the region. The Trustees
have sought to maintain the overall
size/membership of the club. The
development of swimmers has been
monitored through coaches feedback
and tracking performances at galas.
The selection of swimmers for
competitions has been fair and
transparent. The club has been open
in its recruitment policy and has
actively promoted its activities to all
young people in the area through
local schools and youth groups.
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Statement confirming Para 1.18 whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit

The Trustees are satisfied that the club has operated with due regard to the Charity Commission guidance on public benefit.

Additional information (optional)

You may choose to include further statements where relevant about:

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SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social
investment including
program related
investment
The club relies on volunteers to run
Para 1.38 the Club’s training sessions, manage
Contribution made by swimmer recruitment and
volunteers membership administration, organise
and officiate at the Club Champs and
League galas and to organise social
events to celebrate success and
achievements. In addition to the club
trustees who are volunteers, another
11 volunteers contributed to the
club’s activities and the Club invested
in the volunteer workforce by offering
accredited courses in swim teaching,
coaching, team manager, time
keeping and gala official (swim judge)
Other
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Achievements and Performance

SORP reference

Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to society
as a whole.		 Para 1.20 The Club Championships saw the
majority of club swimmers take part.
Shropshire County Championships in
January 2022 was a success for the
club with some gold, silver and
bronze medals along with a number
of PBs. In addition, LSC provided
many of the Ofcials and Gala Squad
helpers. 4 swimmers qualifed for
Regional Championships and 1 for
Welsh National Championships.

Additional information (optional)

You may choose to include further statements where relevant about:

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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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Financial Review

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Review of the charity’s Para 1.21 The club has relied on monthly
financial position at the membership fees to support its
end of the period activity during the year. The key costs
are pool hire and coach salary. Other
costs include training of swim
teachers and coaches. The loss of
swimmers due to closure of the pool
during COVID-19 restrictions has
meant the monthly income has not
always covered the outgoings. This
has been supported with both grants
and money held in reserves. The club
is actively recruiting new swimmers to
address this issue.
Statement explaining Para 1.22 The club seeks to maintain sufficient
the policy for holding reserves to cover at least 3 months of
reserves stating why pool hire costs as a contingency
they are held against a drop in members or other
unforeseen loss of income or
exceptional cost.
Amount of reserves held Para 1.22 £12,000
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
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Additional information (optional)

You may choose to include further statements where relevant about:

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The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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Structure, Governance and Management

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Description of charity’s
trusts:
Type of governing Para 1.25 CONSTITUTION ADOPTED 15 DEC 2015,
document updated January 2022
(trust deed, royal
charter)
How is the charity Para 1.25 Unincorporated Club
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Elections to posts at annual AGM or as
methods including appointed by trustees at other time
details of any points
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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Additional information (optional)

You may choose to include further statements where relevant about:

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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details

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Charity name Ludlow Swimming Club
Other name the charity
uses
Registered charity 1174861
number
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Charity’s principal 76 Dahn Drive
address Ludlow
Shropshire
SY8 1XZ
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Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Jeanette Price Co-Chair
2 Christopher Lee Co-Chair
3 Colleen Sumner
4 Tracey Love
5 Matthew Morgan
6 Suzanne Morris
7 Rachel Morris
8 Treasurer
9 Nicola Logan Secretary
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

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Trustee name Dates acted if not for
whole year
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Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Nicola Logan Position (eg Secretary Secretary, Chair, etc)

Date 28/03/2023

Ludlow Swimming Club 1174861

Receipts and payments accounts

Apr-21 To

Mar-22

For the period from

Section A Receipts and payments

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Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Training Fees/ Event Fees/ Insurance/
32,568 - - 32,568
Membership
Grants 2,500 - - 2,500
award 1,125 - - 1,125
transfer from savings account 3,500 - - 3,500
- - - -
- - - -
- - - -
- - - -
39,693 - - 39,693
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 39,693 - - 39,693
A3 Payments
Head Coach 10,082 - - 10,082
Teme Leisure pool hire 18,188 - - 18,188
ASA SE/WM 5,669 - - 5,669
Sundries/expenses 4,513 - - 4,513
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total [ 38,452 ] - - 38,452
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 38,452 - - 38,452
Net of receipts/(payments) 1,241 - - 1,241
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end 1,241 - - 1,241
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Section B Statement of assets and liabilities at the end of the period at the end of the period at the end of the period
Unrestricted Restricted
Categories Details funds funds
B1 Cash funds Current account
Total cash funds		 to nearest £
1,241
-
-
1,241


to nearest £
-
-
-
-
(agree balances with receipts and payments
account(s))		 OK
 OK
Unrestricted Restricted
funds funds
B2 Other monetary assets Details
Savings account		 to nearest £
12,000
-
-
-
-
-




to nearest £
-
-
-
-
-
-
B3 Investment assets Details Fund to which
asset belongs		 Cost (optional)
-
-
-
-
-
B4 Assets retained for the Details Fund to which
asset belongs		 Cost (optional)
-
charity’s own use






-
-
-
-
-
-
-
-
B5 Liabilities Details Fund to which
liability relates



-
-
-
-
-
Amount due
(optional)
Signed by one or two trustees on
behalf of all the trustees		 Signature Print Name
Nicola Logan

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CC16a
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Last year

to the nearest £

-

-

-

-

Endowment funds

to nearest £

-

OK

Endowment funds to nearest £

-

Current value (optional) - - - - -

Current value (optional)

-

When due (optional)

Date of approval 3/28/2023

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees

Ludlow Swimming Club

March 2022 On accounts for the year ended

Charity 1174861 no (if any)

Set out on pages

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 03 / 2022

Responsibilities and basis of report

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's I have completed my examination. I confirm that no material statement matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 31/05/2023 Name: Kirsty Pote

1

Oct 2018

IER

Relevant professional qualification(s) or body (if any):

Address: 1 The Larches, Shrewsbury Road, Craven Arms, SY7 8BZ

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

Oct 2018

IER