## **Trustees’ Annual Report for the period**
**From April 2021 Period start date To March 2022 Period end date**
**Charity name: Ludlow Swimming Club**
**Charity registration number: 1174861**
## **Objectives and Activities**
**----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 The promotion of community
purposes of the charity participation in healthy recreation for
as set out in its the benefit of the inhabitants of
governing document Ludlow and South Shropshire and
their surrounds by providing facilities
for the teaching and practice of
swimming and other associated water
sports activities.
Summary of the main Para 1.17 and The club operates training sessions at
1.19
activities in relation to Ludlow Leisure Centre on 5 days of
those purposes for the the week. The membership is divided
public benefit, in into Foundations, Development and
particular, the activities, Performance Squads. Separate
projects or services training sessions are provided for
identified in the each squad. The club runs a Club
accounts. Championship in October each year
offering swimmers the opportunity to
compete in a full range of strokes and
events. The Club Champs is a
Licensed event run under Swim
England gala licensing conditions. The
club selects squads to compete in the
National Arena League and in West
Midlands regional leagues. The club
also supports swimmers in entering
Open Meets organised by Swimming
clubs across the region. The Trustees
have sought to maintain the overall
size/membership of the club. The
development of swimmers has been
monitored through coaches feedback
and tracking performances at galas.
The selection of swimmers for
competitions has been fair and
transparent. The club has been open
in its recruitment policy and has
actively promoted its activities to all
young people in the area through
local schools and youth groups.
**----- End of picture text -----**
Statement confirming Para 1.18 whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit
The Trustees are satisfied that the club has operated with due regard to the Charity Commission guidance on public benefit.
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social
investment including
program related
investment
The club relies on volunteers to run
Para 1.38 the Club’s training sessions, manage
Contribution made by swimmer recruitment and
volunteers membership administration, organise
and officiate at the Club Champs and
League galas and to organise social
events to celebrate success and
achievements. In addition to the club
trustees who are volunteers, another
11 volunteers contributed to the
club’s activities and the Club invested
in the volunteer workforce by offering
accredited courses in swim teaching,
coaching, team manager, time
keeping and gala official (swim judge)
Other
**----- End of picture text -----**
## **Achievements and Performance**
SORP reference
||Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to society
as a whole.|Para 1.20|The Club Championships saw the
majority of club swimmers take part.
Shropshire County Championships in
January 2022 was a success for the
club with some gold, silver and
bronze medals along with a number
of PBs. In addition, LSC provided
many of the Ofcials and Gala Squad
helpers. 4 swimmers qualifed for
Regional Championships and 1 for
Welsh National Championships.||
|---|---|---|---|---|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
**----- End of picture text -----**
## **Financial Review**
**----- Start of picture text -----**
Review of the charity’s Para 1.21 The club has relied on monthly
financial position at the membership fees to support its
end of the period activity during the year. The key costs
are pool hire and coach salary. Other
costs include training of swim
teachers and coaches. The loss of
swimmers due to closure of the pool
during COVID-19 restrictions has
meant the monthly income has not
always covered the outgoings. This
has been supported with both grants
and money held in reserves. The club
is actively recruiting new swimmers to
address this issue.
Statement explaining Para 1.22 The club seeks to maintain sufficient
the policy for holding reserves to cover at least 3 months of
reserves stating why pool hire costs as a contingency
they are held against a drop in members or other
unforeseen loss of income or
exceptional cost.
Amount of reserves held Para 1.22 £12,000
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
**----- End of picture text -----**
## **Structure, Governance and Management**
**----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 CONSTITUTION ADOPTED 15 DEC 2015,
document updated January 2022
(trust deed, royal
charter)
How is the charity Para 1.25 Unincorporated Club
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Elections to posts at annual AGM or as
methods including appointed by trustees at other time
details of any points
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
**----- End of picture text -----**
## **Reference and Administrative details**
**----- Start of picture text -----**
Charity name Ludlow Swimming Club
Other name the charity
uses
Registered charity 1174861
number
**----- End of picture text -----**
**----- Start of picture text -----**
Charity’s principal 76 Dahn Drive
address Ludlow
Shropshire
SY8 1XZ
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Jeanette Price Co-Chair
2 Christopher Lee Co-Chair
3 Colleen Sumner
4 Tracey Love
5 Matthew Morgan
6 Suzanne Morris
7 Rachel Morris
8 Treasurer
9 Nicola Logan Secretary
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**----- Start of picture text -----**
Trustee name Dates acted if not for
whole year
**----- End of picture text -----**
**Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Nicola Logan **Position (eg** Secretary **Secretary, Chair, etc)**
**Date** 28/03/2023
**Ludlow Swimming Club 1174861**
## **Receipts and payments accounts**
Apr-21 **To**
Mar-22
**For the period from**
## **Section A Receipts and payments**
**----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Training Fees/ Event Fees/ Insurance/
32,568 - - 32,568
Membership
Grants 2,500 - - 2,500
award 1,125 - - 1,125
transfer from savings account 3,500 - - 3,500
- - - -
- - - -
- - - -
- - - -
39,693 - - 39,693
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 39,693 - - 39,693
A3 Payments
Head Coach 10,082 - - 10,082
Teme Leisure pool hire 18,188 - - 18,188
ASA SE/WM 5,669 - - 5,669
Sundries/expenses 4,513 - - 4,513
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total [ 38,452 ] - - 38,452
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 38,452 - - 38,452
Net of receipts/(payments) 1,241 - - 1,241
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end 1,241 - - 1,241
**----- End of picture text -----**
|**Section B Statement**|**of assets and liabilities**|**at the end of the period**|**at the end of the period**|**at the end of the period**|
|---|---|---|---|---|
|||**Unrestricted**||**Restricted**|
|**Categories**|**Details**|**funds**||**funds**|
|**B1 Cash funds**|Current account
**_Total cash funds_**|**to nearest £**
**1,241**
**-**
**-**
**1,241**|
|**to nearest £**
**-**
**-**
**-**
**-**|
||(agree balances with receipts and payments
account(s))|OK
|OK||
|||**Unrestricted**||**Restricted**|
|||**funds**||**funds**|
|**B2 Other monetary assets**|**Details**
Savings account|**to nearest £**
**12,000**
**-**
**-**
**-**
**-**
**-**|
|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B3 Investment assets**|**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**||
|**B4 Assets retained for the**|**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**
**-**||
|**charity’s own use**|||
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B5 Liabilities**|**Details**|**Fund to which**
**liability relates**|
|**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**|
|Signed by one or two trustees on
behalf of all the trustees|Signature|Print|Name||
|||Nicola Logan|||
**----- Start of picture text -----**
CC16a
**----- End of picture text -----**
## **Last year**
**to the nearest £**
**-**
**-**
**-**
**-**
## **Endowment funds**
## **to nearest £**
**-**
OK
## **Endowment funds to nearest £**
**-**
**Current value (optional) - - - - -**
**Current value (optional)**
**-**
**When due (optional)**
Date of approval 3/28/2023
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
## **Report to the trustees**
Ludlow Swimming Club
March 2022 **On accounts for the year ended**
> **Charity 1174861 no (if any)**
## **Set out on pages**
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 03 / 2022**
## **Responsibilities and basis of report**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's** I have completed my examination. I confirm that no material **statement** matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Date:** 31/05/2023 **Name:** Kirsty Pote
1
**Oct 2018**
**IER**
## **Relevant professional qualification(s) or body (if any):**
**Address:** 1 The Larches, Shrewsbury Road, Craven Arms, SY7 8BZ
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**Oct 2018**
**IER**