Trustees’ Annual Report for the period
From Period start date : 01/10/22 To Period end date: 30/09/23
Charity name: THE SHED
Charity registration number: 1174817
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To provide and maintain The Shed project for the use and the benefit of those in physical, mental or social need, with the objective to improve conditions of life for the said beneficiaries and to promote development and support, We encourage a range of volunteers to make use of our facilities, from the local USAF base personnel, the local supermarkets and local children;s groups, ie Brownies/Guides and Scouts. We also allow the Community Payback team to bring their people to account for their hours and in turn help us with the more physical jobs. Trustees are made aware of the governing documentation and encouraged to review the objectives of The Shed twice yearly. They are also advised to read “The Essential Trustee Guide” issued by the Charities Commission as a good source of their responsibilities. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Business Plan is reviewed annually with the consent of the Trustees. The Shed has made strong efforts to include all groups to use our facilities which is done through regular blogs on Facebook, attending local community events to promote The Shed, by liaising with local supermarkets, and participating in local activities such as village annual celebrations, the local Lark in the Park, Merry Mildenhall, Christmas Fayre, village fetes and fully supporting the Warm Rooms project. We keep our presence in the community known through the local magazine which goes to every household in the Parish and enables those not on social |
| media to be aware of local events and news. |
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|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees uphold the guidance issued by the Charities Commission when planning our activities to ensure they are accessible to all and the visitors are welcomed into a safe and secure enviironment |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference |
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|---|---|---|
| Policy on grant making | Para 1.38 | All policies have been reviewed on an annual basis We continue to monitor our grant applications and each application is specific to a large project |
| Policy on social investment including program related investment |
Para 1.38 | We have recently installed a top of the range Disabled Toilet together with separate Gents Toilet. We have baby changing facilities and toddler toilet adaptations. These all enable us now to reach out to all abilities and ages and they are made most welcome knowing our facilities are more than adequate for their needs |
| Contribution made by volunteers |
Para 1.38 | Our entire existence is reliant on our valued volunteers without which we could not maintain our gardens, both recreational, vegetables and fruit and flowers. With out the volunteers we could not continue our Care Package programme to families in food poverty, nor could we supply excess fresh fruit and veg. to those in most need. |
| Other | We strive to embrace our neighbours so that our activities do not encroach on their privacy |
Achievements and Performance
| SORP reference |
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|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | In Oct 2022 we opened our Tea Room which is the middle staff of our Stable Block. We also purchased a ride-on mower, much needed for the vast expanse of green open spaces we have to maintain. November and December are quiet months in the garden when volunteers chose to go abroad on holiday. We did host our Volunteers Christmas lunch at this time December and attended local events to promote our charity January was frosty but a great time for general maintenance and preparation for the new season February: spring bulbs peaking through and growth starting to show. We held an Open Day to display our newly laid patio area March: local fund raisers presented a cheque April: the Tea Room gets off to a flying start New gates installed and Little Shed has a make-over with new shelving, water- proofing and a very business like revamp. And the blossom is coming out everywhere May: Works starts on the new fruit cages Grass in the Big Circle is fed and watered Our main entrance has a re-paint job Bulbs and bedding is set. June: Everything is growing, so lots of weeding, grass cutting, pruning, feeding and painting July: We have a new fridge and freezer which means we can now collect those items from our supermarket donors. The base for the next greenhouse was laid. Work starts on the groundwork for the Disabled Toilet. Outside Volunteers lend a much appreciated hand. August: The base is laid and the very large septic tank is installed. The disabled toilet unit arrives and work starts on the connections September: harvesting continues, culminating in our Annual Harvest Festival which also combined with a well attended Open Day to celebrate the conclusion of our many projects for this year. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | We have more than achieved our objectives this year. Following set=-backs from the Covid-19 fall-out, we still strive to build up relationships with localgroups and to |
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|---|---|---|---|
| promote our facilities This is and will always be work in progress |
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|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | We do not specifically set out to fund- raise as our main objective is to re- distribute excess food surplus, whether it is through our own gardens, or from supplies donated by local shops. We are grateful for any monetary donation received, which is all re- invested back into our facilities |
| Investment performance against objectives |
Para 1.41 | We do not make financial investments |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We continue to remain in a healthy financial position. Our expenses only relate to large projects we plan ahead, ensuring materials are sourced in a cost-effective way. Volunteers provide the labour |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Trustees agreed during this report that we should maintain our reserve policy, the amount was agreed to be £2,500. |
| Amount of reserves held | Para 1.22 | £2,500 |
| Reasons for holding zero reserves |
Para 1.22 | N/a |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No uncertainties |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 Other
Structure, Governance and Management
| Description of charity’s trusts: |
N/a | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution, Business Plan, Policy and Procedure documentation |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are nominated by existing Trustees and Volunteers Individuals wishing to become a Trustee of The Shed must show a proven willingness to uphold our aims and objectives and to adhere to our policy documentation at all times Nominations are put to the Trustees who then vote |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Bullying and Harassment Policy Complaints Polivy Covid Risk Assessment Data Protection Drugs and Alcohol Policy Equality and Diversity Policy Financial Mngt and Accounting Fund Raising Policy Health and Safety Policy Media and Communications Policy Reserves Policy Safeguarding Policy Whistleblowing Policy |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | THE SHED |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1174817 |
| Charity’s principal address | Site Location: Jarman’s Lane, West Row,. IP28 7NU Admin Address 163 Eldo Rd., West Row, IP28 8PY |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| ROSALIND HAMILL | CHAIR | |||
| MARY ROLFE | SECRETARY | |||
| VALERIE CLARKE | ||||
| SHARON PHILLIPS | ||||
| JUNE GOODENOUGH | TREASURER | |||
| ALAN FISHER | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/a held in this capacity Name and objects of the N/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature(s) RP Hamill June Goodenough JUNE GOODENOUGH Full name(s) ROSALIND PEARL HAMILL Position (eg CHAIR TREASURER Secretary, Chair, etc) Date 12/10/2023 12/10/2023
| The Shed Accounts | ||||||
|---|---|---|---|---|---|---|
| From / To | ### | Saturday, September 30, 2023 | ||||
| Opening Balance | CLOSING BALANCE | Donations | ||||
| Lloyds | £15,087.00 | |||||
| Redwood | £30,589.00 | £41,047.87 | £1,047.87 | |||
| INCOME | OUTGOINGS | BUSINESS | ||||
| Redwood Interest | ? | |||||
| Oct-22 | £30.00 | New keys cut | Valerie Clarke | |||
| £13.59 | Electricity (Jul - Sept 2022) | Viv and Dave Bowers | ||||
| £320.00 | Veg Stall Donation | £320.00 | ||||
| November | £349.00 | Veg Stall Donation | £349.00 | |||
| £1,615.19 | CoOp Donation (Lakenjheath) | £1,615.19 | ||||
| £6.88 | Amazon Smile donation | £6.88 | ||||
| £29.50 | Val Clarke - Travel Expenses | |||||
| December | ||||||
| £30.00 | Val Clarke - Travel Expenses | |||||
| £30.01 | Travel Expenses (Rosalind Hamill) | |||||
| £23.00 | Electric (Oct - Dec 2022) | Viv and Dave | ||||
| £243.25 | Factory Shop Mildenhall, Donation | £243.25 | ||||
| £84.10 | Terracycle Crisp Packets donation | £84.10 | ||||
| £585.63 | Quote Four Insurance (Bldgs and Contents) | |||||
| £170.25 | Quote Four Insurance (Trustees Indemnity) | NOTE: Public Liability due | £304.00 | |||
| £304.00 | Veg Stall Donations | next March 2024 | ||||
| ### | ||||||
| £30.07 | Travel Expenses January (Val) | |||||
| £102.30 | On Line Giving (Just Giving) | Donation | £102.30 | |||
| £25.00 | Viv Bowers Toilet Cleaner Xmas hamper | |||||
| £687.20 | Veg Donations January | £687.20 | ||||
| £35.00 | Travel Rosalind | |||||
| £6.20 | UK Online Giving | £6.20 | ||||
| February | £300.00 | Veg Stall Donations | £300.00 | |||
| £30.03 | Travek Expenses - June | |||||
| £20.00 | Travel Expenses - Val | |||||
| £14.72 | Michael Gate Hinge Forest Fixings |
March
| March | ||||
|---|---|---|---|---|
| £21.82 | Petrol for Mower | |||
| £164.41 | Lawnscience Fertiliser | |||
| £25.02 | Travel Expenses - Val | |||
| £31.54 | Gate furniture - Michael | |||
| £691.03 | Fruit cages and Securters | |||
| £670.29 | WSDC Locality Grant for fruit cages | |||
| £150.00 | Bingo Buddies - Teresa Amos | £150.00 | ||
| £435.00 | Veg Stall Donations | £435.00 | ||
| £233.13 | Ladbrooks Insurance | |||
| April | ||||
| £6.49 | Amazon Smile donation | £6.49 | ||
| £10.17 | 2nd Qtr Electric Viv & Dave Bowers | |||
| £562.00 | Donations Veg Stall | £562.00 | ||
| £26.62 | Travel Expenses - Val | |||
| May | ||||
| £30.00 | Travel Expenses Val | |||
| £153.55 | Bill Weed Killer | |||
| £8.52 | Mower petrol | |||
| £24.22 | Trevel Roz | |||
| £8.00 | Petrol Lawnmower and rotovator | |||
| £399.00 | Veg Stall Donations | £399.00 | ||
| £18.19 | Amazon | £18.19 | ||
| June | ||||
| £2,477.00 | G&J Peck Rotovator | |||
| £9.00 | Michael Paint | |||
| £75.98 | Brasica Netting x 2 | |||
| £18.00 | Wheelbarrow Tire and tube | |||
| £11.40 | Michael -- Wood | |||
| £27.03 | Electric 2nd Qtr (Apr-June) | |||
| £532.00 | Veg Donations | £532.00 | ||
| £4,080.00 | Mitchell & Mayle Septic Tank deposit | |||
| £12.00 | Food Hygiene Course | |||
| £90.00 | Terracycle Donation | £90.00 | ||
| July | £57.73 | Water pipe and stop tap for D.Toilet | ||
| £12,990.00 | Loan R. Hamill - Disabled Toilet | |||
| £12,990.00 | Portable Spaces Disabled Toilet |
| £1,320.50 | JD Peachey Groundwork, Gnhouse & Paths | |||
|---|---|---|---|---|
| £465.00 | JD PeacheyGroundwork Toilet and Water Pipe | |||
| £546.40 | Veg Donations | £546.00 | ||
| August | ||||
| £12,990.00 | Refund of Loan for Disabled Toilet | |||
| £479.00 | Veg Donations | £479.00 | ||
| £129.41 | Misc. Wilko items for Toilet unit | |||
| Sept | £36.11 | Misc. Gardening and Kitchen Wilko items | ||
| £2.29 | Ladies Toilet sign | |||
| £5.37 | No Drinking Toilet sign x 2 | |||
| £46.97 | Screwfx Toilet bits, Adapter and Access Bend | |||
| £93.70 | Michael - Toilet Bits | |||
| £15.07 | Michael - Forest Fasteners - 1200mm x 100 mm | |||
| £11.08 | Michael - Brass Hexagon | |||
| £47.90 | Food collector's travel exp. | |||
| £26.25 | Bin for Disabled Toilet | |||
| £87.31 | Dave - wood for Little Shed | |||
| £1.99 | Ladies Toilet sign | |||
| £75.38 | Amazon BBQ Sundries | |||
| £9.50 | Charcoal Harvest BBQ | |||
| £152.91 | Harvst Festival refreshments | |||
| £50.00 | Rotovators - Donation | £50.00 | ||
| £50.00 | Ride-On Mower - donation | £50.00 | ||
| £102.00 | Harvest Festival donation | £102.00 | ||
| £572.00 | £515.50 | JD - fnal slabs for Disabled Toilet Path Veg Donations |
£572.00 | |
| £252.00 | Nmildenhall Guides Donation sponsored walk | |||
| Total Donations Oct 22 - Sept £8,009.80 | ||||
| TOTAL INCOMING | £21,922.49 | |||
| TOTAL OUTGOING | £38,285.21 | |||
| BALANCE | -£16,362.72 |