## **Trustees’ Annual Report for the period**
**From Period start date : 01/10/22 To Period end date: 30/09/23**
**Charity name: THE SHED**
**Charity registration number: 1174817**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To provide and maintain The Shed**
**project for the use and the benefit of**
**those in physical, mental or social need,**
**with the objective to improve conditions**
**of life for the said beneficiaries and to**
**promote development and support,**
**We encourage a range of volunteers to**
**make use of our facilities, from the local**
**USAF base personnel, the local**
**supermarkets and local children;s**
**groups, ie Brownies/Guides and Scouts.**
**We also allow the Community Payback**
**team to bring their people to account for**
**their hours and in turn help us with the**
**more physical jobs.**
**Trustees are made aware of the**
**governing documentation and**
**encouraged to review the objectives of**
**The Shed twice yearly. They are also**
**advised to read “The Essential Trustee**
**Guide” issued by the Charities**
**Commission as a good source of their**
**responsibilities.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**The Business Plan is reviewed annually**
**with the consent of the Trustees.**
**The Shed has made strong efforts to**
**include all groups to use our facilities**
**which is done through regular blogs on**
**Facebook, attending local community**
**events to promote The Shed, by liaising**
**with local supermarkets, and**
**participating in local activities such as**
**village annual celebrations, the local**
**Lark in the Park, Merry Mildenhall,**
**Christmas Fayre, village fetes and fully**
**supporting the Warm Rooms project.**
**We keep our presence in the community**
**known through the local magazine**
**which goes to every household in the**
**Parish and enables those not on social**|
|||**media to be aware of local events and**
**news.**|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees uphold the guidance**
**issued by the Charities Commission**
**when planning our activities to ensure**
**they are accessible to all and the**
**visitors are welcomed into a safe and**
**secure enviironment**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||
SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**All policies have been reviewed on an**
**annual basis**
**We continue to monitor our grant**
**applications and each application is**
**specific to a large project**|
|Policy on social investment
including program related
investment|Para 1.38|**We have recently installed a top of the**
**range Disabled Toilet together with**
**separate Gents Toilet. We have baby**
**changing facilities and toddler toilet**
**adaptations.**
**These all enable us now to reach out to**
**all abilities and ages and they are made**
**most welcome knowing our facilities are**
**more than adequate for their needs**|
|Contribution made by
volunteers|Para 1.38|**Our entire existence is reliant on our**
**valued volunteers without which we**
**could not maintain our gardens, both**
**recreational, vegetables and fruit and**
**flowers.**
**With out the volunteers we could not**
**continue our Care Package programme**
**to families in food poverty, nor could**
**we supply excess fresh fruit and veg. to**
**those in most need.**|
|Other||**We strive to embrace our neighbours so**
**that our activities do not encroach on**
**their privacy**|
## **Achievements and Performance**
||SORP
reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**In Oct 2022 we opened our Tea Room which**
**is the middle staff of our Stable Block.**
**We also purchased a ride-on mower, much**
**needed for the vast expanse of green open**
**spaces we have to maintain.**
**November and December are quiet months**
**in the garden when volunteers chose to go**
**abroad on holiday. We did host our**
**Volunteers Christmas lunch at this time**
**December and attended local events to**
**promote our charity**
**January was frosty but a great time for**
**general maintenance and preparation for**
**the new season**
**February: spring bulbs peaking through**
**and growth starting to show. We held an**
**Open Day to display our newly laid patio**
**area**
**March: local fund raisers presented a**
**cheque**
**April: the Tea Room gets off to a flying start**
**New gates installed and Little Shed has a**
**make-over with new shelving, water-**
**proofing and a very business like revamp.**
**And the blossom is coming out everywhere**
**May: Works starts on the new fruit cages**
**Grass in the Big Circle is fed and watered**
**Our main entrance has a re-paint job**
**Bulbs and bedding is set.**
**June: Everything is growing, so lots of**
**weeding, grass cutting, pruning, feeding**
**and painting**
**July: We have a new fridge and freezer**
**which means we can now collect those**
**items from our supermarket donors. The**
**base for the next greenhouse was laid.**
**Work starts on the groundwork for the**
**Disabled Toilet. Outside Volunteers lend a**
**much appreciated hand.**
**August: The base is laid and the very large**
**septic tank is installed. The disabled toilet**
**unit arrives and work starts on the**
**connections**
**September: harvesting continues,**
**culminating in our Annual Harvest Festival**
**which also combined with a well attended**
**Open Day to celebrate the conclusion of our**
**many projects for this year.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|**We have more than achieved our**
**objectives this year.**
**Following set=-backs from the Covid-19**
**fall-out, we still strive to build up**
**relationships with localgroups and to**||
|---|---|---|---|
|||**promote our facilities**
**This is and will always be work in**
**progress**|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|**We do not specifically set out to fund-**
**raise as our main objective is to re-**
**distribute excess food surplus, whether**
**it is through our own gardens, or from**
**supplies donated by local shops.**
**We are grateful for any monetary**
**donation received, which is all re-**
**invested back into our facilities**|
|Investment performance
against objectives|Para 1.41|**We do not make financial investments**|
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**We continue to remain in a healthy**
**financial position. Our expenses only**
**relate to large projects we plan ahead,**
**ensuring materials are sourced in a**
**cost-effective way.**
**Volunteers provide the labour**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The Trustees agreed during this report**
**that we should maintain our reserve**
**policy, the amount was agreed to be**
**£2,500.**|
|Amount of reserves held|Para 1.22|**£2,500**|
|Reasons for holding zero
reserves|Para 1.22|**N/a**|
|Details of fund materially in
deficit|Para 1.24|**None**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**No uncertainties**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:||**N/a**|
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution, Business Plan, Policy and**
**Procedure documentation**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Organisation**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are nominated by existing**
**Trustees and Volunteers**
**Individuals wishing to become a Trustee**
**of The Shed must show a proven**
**willingness to uphold our aims and**
**objectives and to adhere to our policy**
**documentation at all times**
**Nominations are put to the Trustees**
**who then vote**|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**Bullying and Harassment Policy**
**Complaints Polivy**
**Covid Risk Assessment**
**Data Protection**
**Drugs and Alcohol Policy**
**Equality and Diversity Policy**
**Financial Mngt and Accounting**
**Fund Raising Policy**
**Health and Safety Policy**
**Media and Communications Policy**
**Reserves Policy**
**Safeguarding Policy**
**Whistleblowing Policy**|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any
related parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|THE SHED|
|---|---|
|Other name the charity uses||
|Registered charity number|1174817|
|Charity’s principal address|Site Location:
Jarman’s Lane, West Row,. IP28 7NU
Admin Address
163 Eldo Rd., West Row, IP28 8PY|
|||
**Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint**
**trustee (ifany)**|
|---|---|---|---|---|
||ROSALIND HAMILL|CHAIR|||
||MARY ROLFE|SECRETARY|||
||VALERIE CLARKE||||
||SHARON PHILLIPS||||
||JUNE GOODENOUGH|TREASURER|||
||ALAN FISHER||||
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## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/a held in this capacity Name and objects of the N/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/a safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
**Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees**
> **Signature(s)** _RP Hamill June Goodenough_ JUNE GOODENOUGH **Full name(s)** ROSALIND PEARL HAMILL **Position (eg** CHAIR TREASURER **Secretary, Chair, etc) Date** 12/10/2023 12/10/2023
|**The Shed Accounts**|||||||
|---|---|---|---|---|---|---|
|**From / To**|**###**|**Saturday, September 30, 2023**|||||
|**Opening Balance**||**CLOSING BALANCE**||||Donations|
|**Lloyds**|**£15,087.00**||||||
|**Redwood**|**£30,589.00**|**£41,047.87**||**£1,047.87**|||
||**INCOME**|**OUTGOINGS**|**BUSINESS**||||
|**Redwood Interest**|**?**||||||
|**Oct-22**||**£30.00**|**New keys cut**||Valerie Clarke||
|||£13.59|Electricity (Jul - Sept 2022)||Viv and Dave Bowers||
||£320.00||Veg Stall Donation|||£320.00|
|**November**|£349.00||Veg Stall Donation|||£349.00|
||£1,615.19||CoOp Donation (Lakenjheath)|||£1,615.19|
||£6.88||Amazon Smile donation|||£6.88|
|||£29.50|Val Clarke - Travel Expenses||||
|**December**|||||||
|||£30.00|Val Clarke - Travel Expenses||||
|||£30.01|Travel Expenses (Rosalind Hamill)||||
|||£23.00|Electric (Oct - Dec 2022)||Viv and Dave||
||£243.25||Factory Shop Mildenhall, Donation|||£243.25|
||£84.10||Terracycle Crisp Packets donation|||£84.10|
|||£585.63|Quote Four Insurance (Bldgs and Contents)||||
|||£170.25|Quote Four Insurance (Trustees Indemnity)||NOTE: Public Liability due|£304.00|
||£304.00||Veg Stall Donations||next March 2024||
|**###**|||||||
|||£30.07|Travel Expenses January (Val)||||
||£102.30||On Line Giving (Just Giving)||Donation|£102.30|
|||£25.00|Viv Bowers Toilet Cleaner Xmas hamper||||
||£687.20||Veg Donations January|||£687.20|
|||£35.00|Travel Rosalind||||
||£6.20||UK Online Giving|||£6.20|
|**February**|£300.00||Veg Stall Donations|||£300.00|
|||£30.03|Travek Expenses - June||||
|||£20.00|Travel Expenses - Val||||
|||£14.72|Michael Gate Hinge Forest Fixings||||
## **March**
|**March**|||||
|---|---|---|---|---|
|||£21.82|Petrol for Mower||
|||£164.41|Lawnscience Fertiliser||
|||£25.02|Travel Expenses - Val||
|||£31.54|Gate furniture - Michael||
|||£691.03|Fruit cages and Securters||
||£670.29||WSDC Locality Grant for fruit cages||
||£150.00||Bingo Buddies - Teresa Amos|£150.00|
||£435.00||Veg Stall Donations|£435.00|
|||£233.13|Ladbrooks Insurance||
|**April**|||||
||£6.49||Amazon Smile donation|£6.49|
|||£10.17|2nd Qtr Electric Viv & Dave Bowers||
||£562.00||Donations Veg Stall|£562.00|
|||£26.62|Travel Expenses - Val||
|**May**|||||
|||£30.00|Travel Expenses Val||
|||£153.55|Bill Weed Killer||
|||£8.52|Mower petrol||
|||£24.22|Trevel Roz||
|||£8.00|Petrol Lawnmower and rotovator||
||£399.00||Veg Stall Donations|£399.00|
||£18.19||Amazon|£18.19|
|**June**|||||
|||£2,477.00|G&J Peck Rotovator||
|||£9.00|Michael Paint||
|||£75.98|Brasica Netting x 2||
|||£18.00|Wheelbarrow Tire and tube||
|||£11.40|Michael -- Wood||
|||£27.03|Electric 2nd Qtr (Apr-June)||
||£532.00||Veg Donations|£532.00|
|||£4,080.00|Mitchell & Mayle Septic Tank deposit||
|||£12.00|Food Hygiene Course||
||£90.00||Terracycle Donation|£90.00|
|**July**||£57.73|Water pipe and stop tap for D.Toilet||
||£12,990.00||Loan R. Hamill - Disabled Toilet||
|||£12,990.00|Portable Spaces Disabled Toilet||
|||£1,320.50|JD Peachey Groundwork, Gnhouse & Paths||
|---|---|---|---|---|
|||£465.00|JD PeacheyGroundwork Toilet and Water Pipe||
||£546.40||Veg Donations|£546.00|
|**August**|||||
|||£12,990.00|Refund of Loan for Disabled Toilet||
||£479.00||Veg Donations|£479.00|
|||£129.41|Misc. Wilko items for Toilet unit||
|**Sept**||£36.11|Misc. Gardening and Kitchen Wilko items||
|||£2.29|Ladies Toilet sign||
|||£5.37|No Drinking Toilet sign x 2||
|||£46.97|Screwfx Toilet bits, Adapter and Access Bend||
|||£93.70|Michael - Toilet Bits||
|||£15.07|Michael - Forest Fasteners - 1200mm x 100 mm||
|||£11.08|Michael - Brass Hexagon||
|||£47.90|Food collector's travel exp.||
|||£26.25|Bin for Disabled Toilet||
|||£87.31|Dave - wood for Little Shed||
|||£1.99|Ladies Toilet sign||
|||£75.38|Amazon BBQ Sundries||
|||£9.50|Charcoal Harvest BBQ||
|||£152.91|Harvst Festival refreshments||
||£50.00||Rotovators - Donation|£50.00|
||£50.00||Ride-On Mower - donation|£50.00|
||£102.00||Harvest Festival donation|£102.00|
||£572.00|£515.50|JD - fnal slabs for Disabled Toilet Path
Veg Donations|£572.00|
||£252.00||Nmildenhall Guides Donation sponsored walk||
|||||Total Donations Oct 22 - Sept £8,009.80|
|**TOTAL INCOMING**|£21,922.49||||
|**TOTAL OUTGOING**||£38,285.21|||
|**BALANCE**|-£16,362.72||||