2023-09-21-accounts - Beacon Park Tennis

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Trustees' Annual Report for the period

	Period start date	Period start date			Period end date	Period end date
	22	Sept	2022		21	Sept	2023
From				To

Section A Reference and administration details

Charity name Beacon Park Tennis Other names charity is known by Registered charity number (if any) 1174799 Charity's principal address 33 Cherry Orchard Lichfield Postcode WS14 9AN

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Phil Shaw	Chair	Trustees
Steven Clarke		Trustees
Tom Slater		Trustees
Katarina Obranovic-O’Dell		Trustees
James Broomfield		Trustees
Henrietta Bates		Trustees

Annual Report

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

(eg. trust deed, constitution)

How the charity is constituted

CIO

(eg. trust, association, company)

Elected by existing trustees Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

No significant structure or governance changes

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the
charity set out in its
governing document

Beacon Park Tennis is a charity which is run by a group of trustees
elected on 3-year terms at the Annual General Meeting.
We have no members but exist to serve the community by raising funding
to resurface and manage the tennis courts in Lichfield’s Beacon Park.
The initial objective of BPT was to secure funding for and then resurface
the court area and to install modern gate and lighting control.
Since completion of the project, we manage the court pricing and
availability for the public, promote wellbeing and physical activity and
support local schools and clubs for tennis and netball.
We use the money obtained from bookings to build a fund to ensure we
can maintain the courts in their current condition and ensure long term
sustainability.
In deciding which activities to run this year the trustees of BPT have
considered the guidance issued by the charity commission on public
benefit and balanced this against the primary objective. In addition, we
were mindful of the impact of the pandemic and restrictions placed on our
team and customers

Annual Report

Our activities continued to be focussed on

Ensuring the site remains safe and secure
Ensuring that the courts are available for public use at low cost
• Outreach to schools and disadvantaged groups to promote health and wellbeing through tennis related activities

See Section D for details of activities in this period

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

Beacon Park Tennis could not have progressed without support from the local community and we pleased to be recognised during a visit from the LTA president.

We continue to welcome support in helping to manage the day-to-day activities of the court site Without our volunteers’ time and goodwill none of this would be possible.

You may choose to include further statements, where relevant, about:

Special mentions for

Sam Brown for his coaching support, work with Shining Stars and volunteering to support our events.

policy on grantmaking;
policy programme related investment;

A big thank you to all the trustees for their time and effort.

contribution made by volunteers.

Annual Report

Section D Achievements and performance

Statistics from the last year • 177 passholder (150 remains our target)
• 5,200+ tennis and netball bookings (similar to last year)
• 1662 unique users of the site
• Utilisation around 50% during the summer
Partnerships continue to grow
Microsports – continue to operate a full coaching programme for all ages. we would like to thank all the Microsports Team – Paul, Tom, Sam, Charlotte, Ben and Mimi.
• Lichfield Cathedral School – the courts of the home of tennis and netball for the cathedral school. Our partnership enables over 400 pupils to use the facility. The partnership continues to work well as the school uses the courts during the day during term time.
• Lichfield Spires Netball Club – have multiple weekly bookings for young people and adults and the facility enables hundreds of people to play netball on a weekly basis.
Chasetown Netball – during 2022, Chasetown Netball have become a regular user of the facility for netball coaching.
• We have also hosted sessions for other local businesses related to sport and fitness.
Community • Tennis for Free – during 2023 we have continued to maintain participation
• Community Games – 4rd year that BPT has participated in the community games supported by Microsports to encourage new young players
• Free Social Tennis – remains a well supported weekly event
• Events – During 2023 we ran a Wimbledon event, Monster Smash and were also able to host our first LTA competition
• Outreach program – Shining Stars a local charity supporting young people with disability have run netball and tennis programs and along with several local cub and scout groups

Annual Report

Section E Financial review

Brief statement of the charity’s policy on reserves

This year we increased our charge for floodlights due to the energy price increases and continued to pay down our LTA loan

Our finances are healthy at this stage, we see no reason why we will not be able to pay our liabilities in the next period and continue our seed fund for future resurfacing and maintenance.

Details of any funds materially Not applicable in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);

LTA loan repayments continue (£4,000 p.a.)

Seed fund continues to grow in line with forecast for future resurfacing work.

how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

None

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Steven Clarke Position (eg Secretary, Chair, Trustee etc)

Date 06/10/2023

Annual Report

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Beacon Park Tennis 1174799 Receipts and payments accounts For the period Period start date Period end date To from 9/22/2022 9/21/2023

Beacon Park Tennis

CC16a

Section A Receipts and payments

Section A Receipts and payments
A1 Receipts Stripe receipts 11,684 Go Cardless Receipts 2,903 Lichfield Cathedral School - Lichfield Spires Netball Club 5,691 Microsports Ltd 2,134 Chasetown Ladies Netball Club 1,985 Battle bootcamp 187 Donations 40 Events 221 - - 24,845 - - Sub total - Total receipts 24,845 A3 Payments Insurance 477 PO Box 300 Electric 1,525 LTA Membership Spare Keys 18 Coaching 1,263 Stripe refund lightingtest refund - Web Address - LTA Loan 4,000 CIA Equipment 888 - Sub total 8,470 Tennis Posts andparts 190 broom 20 Sub total 210 Total payments 8,680 Net of receipts/(payments) 16,164 A5 Transfers between funds - A6 Cash funds last year end 49,805 Cash funds this year end 65,969 Unrestricted funds to the nearest £ *Sub total*(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table)	to the nearest £ Restricted funds	to the nearest £ Endowment funds	Total funds to the nearest £	Last year to the nearest £
	- - - - - - - - -	- - - - - - - - -	11,684 2,903 - 5,691 2,134 1,985 187 40 221 - - 24,845	-
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			24,845
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	- - - - - - - - - - - - - -	- - - - - - - - - - - - - -	477 300 1,525 - 18 1,263 - - - 4,000 888 - - 8,470	-
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	- - -	- - -	190 20 210

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	-	-	8,680	-

	- - - -	- - - -	16,164 - 49,805 65,969	-
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Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees	Details Cash in Bank Details Money owed by Lichfield Spires NC Money Owed by Microsports Money Owed by Chasetown Details Details Lease of Courts Refurbished courts Tennis and Netball Court Equipment Storage boxes x 3 Sign Details Pre-payment Lichfield Cathedral School Loan from LTA Signature *Total cash funds* (agree balances with receipts and payments account(s))	to nearest £ to nearest £ 65,969 - - - - - 65,969 - OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) 1 - - 2000 - 1200 - 200 - - - - - 12000 - 32000 - - - - Print Name Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional)	to nearest £ Endowment funds
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			OK
			to nearest £ Endowment funds
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			Date of approval