## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| ||22|Sept|2022||21|Sept|2023| |**From**||||**To**|||| ## Section A Reference and administration details **Charity name** Beacon Park Tennis **Other names charity is known by Registered charity number (if any)** 1174799 **Charity's principal address** 33 Cherry Orchard Lichfield **Postcode WS14 9AN** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Phil Shaw|Chair||Trustees| ||Steven Clarke|||Trustees| ||Tom Slater|||Trustees| ||Katarina
Obranovic-O’Dell|||Trustees| ||James Broomfield|||Trustees| ||Henrietta Bates|||Trustees| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Annual Report** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) How the charity is constituted CIO - (eg. trust, association, company) Elected by existing trustees Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: No significant structure or governance changes - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** |**Summary of the objects of the**
**charity set out in its**
**governing document**|Beacon Park Tennis is a charity which is run by a group of trustees
elected on 3-year terms at the Annual General Meeting.
We have no members but exist to serve the community by raising funding
to resurface and manage the tennis courts in Lichfield’s Beacon Park.
The initial objective of BPT was to secure funding for and then resurface
the court area and to install modern gate and lighting control.
Since completion of the project, we manage the court pricing and
availability for the public, promote wellbeing and physical activity and
support local schools and clubs for tennis and netball.
We use the money obtained from bookings to build a fund to ensure we
can maintain the courts in their current condition and ensure long term
sustainability.
In deciding which activities to run this year the trustees of BPT have
considered the guidance issued by the charity commission on public
benefit and balanced this against the primary objective. In addition, we
were mindful of the impact of the pandemic and restrictions placed on our
team and customers| |---|---| **Annual Report** 2 Our activities continued to be focussed on - Ensuring the site remains safe and secure - Ensuring that the courts are available for public use at low cost - • Outreach to schools and disadvantaged groups to promote health and wellbeing through tennis related activities See Section D for details of activities in this period **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** Beacon Park Tennis could not have progressed without support from the local community and we pleased to be recognised during a visit from the LTA president. We continue to welcome support in helping to manage the day-to-day activities of the court site Without our volunteers’ time and goodwill none of this would be possible. You **may choose** to include further statements, where relevant, about: Special mentions for Sam Brown for his coaching support, work with Shining Stars and volunteering to support our events. - policy on grantmaking; - policy programme related investment; A big thank you to all the trustees for their time and effort. - contribution made by volunteers. **Annual Report** 3 Section D Achievements and performance - **Statistics from the last year** • 177 passholder (150 remains our target) - • 5,200+ tennis and netball bookings (similar to last year) - • 1662 unique users of the site - • Utilisation around 50% during the summer - **Partnerships continue to grow** - Microsports – continue to operate a full coaching programme for all ages. we would like to thank all the Microsports Team – Paul, Tom, Sam, Charlotte, Ben and Mimi. - • Lichfield Cathedral School – the courts of the home of tennis and netball for the cathedral school. Our partnership enables over 400 pupils to use the facility. The partnership continues to work well as the school uses the courts during the day during term time. - • Lichfield Spires Netball Club – have multiple weekly bookings for young people and adults and the facility enables hundreds of people to play netball on a weekly basis. - Chasetown Netball – during 2022, Chasetown Netball have become a regular user of the facility for netball coaching. - • We have also hosted sessions for other local businesses related to sport and fitness. - **Community** • Tennis for Free – during 2023 we have continued to maintain participation - • Community Games – 4rd year that BPT has participated in the community games supported by Microsports to encourage new young players - • Free Social Tennis – remains a well supported weekly event - • Events – During 2023 we ran a Wimbledon event, Monster Smash and were also able to host our first LTA competition - • Outreach program – Shining Stars a local charity supporting young people with disability have run netball and tennis programs and along with several local cub and scout groups **Annual Report** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** This year we increased our charge for floodlights due to the energy price increases and continued to pay down our LTA loan Our finances are healthy at this stage, we see no reason why we will not be able to pay our liabilities in the next period and continue our seed fund for future resurfacing and maintenance. **Details of any funds materially** Not applicable **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); LTA loan repayments continue (£4,000 p.a.) Seed fund continues to grow in line with forecast for future resurfacing work. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** None ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Steven Clarke **Position (eg Secretary, Chair,** Trustee **etc)** **Date** 06/10/2023 **Annual Report** 5 **Beacon Park Tennis 1174799 Receipts and payments accounts For the period** Period start date Period end date **To from** 9/22/2022 9/21/2023 **Beacon Park Tennis** **CC16a** ## **Section A Receipts and payments** |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
Stripe receipts
**11,684**
Go Cardless Receipts
**2,903**
Lichfield Cathedral School
**-**
Lichfield Spires Netball Club
**5,691**
Microsports Ltd
**2,134**
Chasetown Ladies Netball Club
**1,985**
Battle bootcamp
**187**
Donations
**40**
Events
**221**
**-**
**-**
**24,845**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 24,845**
**A3 Payments**
Insurance
**477**
PO Box
**300**
Electric
**1,525**
LTA Membership
Spare Keys
**18**
Coaching
**1,263**
Stripe refund
lightingtest refund
**-**
Web Address
**-**
LTA Loan
**4,000**
CIA Equipment
**888**
**-**
**_Sub total_ 8,470**
Tennis Posts andparts
**190**
broom
**20**
**_Sub total_ 210**
**_Total payments_ 8,680**
**_Net of receipts/(payments)_ 16,164**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**49,805**
**_Cash funds this year end_ 65,969**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| ||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**11,684**
**2,903**
**-**
**5,691**
**2,134**
**1,985**
**187**
**40**
**221**
**-**
**-**
**24,845**|**-**| |||||**-**| |||||**-**| |||||**-**| |||||| |||||| |||||| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||| ||**-**
**-**
**-**|**-**
**-**
**-**|**-**
**-**
**-**|| |||||**-**| |||||**-**| ||||**24,845**|| ||**-**|**-**||**-**| |||||| ||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**477**
**300**
**1,525**
**-**
**18**
**1,263**
**-**
**-**
**-**
**4,000**
**888**
**-**
**-**
**8,470**|**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||| ||**-**
**-**
**-**|**-**
**-**
**-**|**190**
**20**
**210**|| |||||| |||||**-**| |||||| ||**-**|**-**|**8,680**|**-**| |||||| ||**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**|**16,164**
**-**
**49,805**
**65,969**|**-**| |||||**-**| |||||**-**| |||||**-**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Cash in Bank
**Details**
Money owed by Lichfield Spires NC
Money Owed by Microsports
Money Owed by Chasetown
**Details**
**Details**
Lease of Courts
Refurbished courts
Tennis and Netball Court Equipment
Storage boxes x 3
Sign
**Details**
Pre-payment Lichfield Cathedral School
Loan from LTA
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**65,969**
**-**
**-**
**-**
**-**
**-**
**65,969**
**-**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
1
**-**
**-**
2000
**-**
1200
**-**
200
**-**
**-**
**-**
**-**
**-**
12000
**-**
32000
**-**
**-**
**-**
**-**
Print Name
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| |||||