2022-09-21-accounts - Beacon Park Tennis

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

	Period start date	Period start date			Period end date	Period end date
	22	Sept	2021		21	Sept	2022
From				To

Section A Reference and administration details

Charity name Beacon Park Tennis Other names charity is known by Registered charity number (if any) 1174799 Charity's principal address 33 Cherry Orchard Lichfield Postcode WS14 9AN

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Phil Shaw	Chair	Trustees
Steven Clarke		Trustees
Tom Slater		Trustees
Katarina Obranovic-O’Dell		Trustees
James Broomfield		Trustees
Henrietta Bates		Trustees

Annual Report

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

(eg. trust deed, constitution)

How the charity is constituted

CIO

(eg. trust, association, company)

Elected by existing trustees Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;

Renewed Microsports Ltd as tennis coaching provider on a rolling contract

2 Trustees stepped down due to other commitments. James Broomfield and Tom Slater were elected as replacements to maintain the trustee group size at 6.

Revised our internal role structure to ensure better management of interested in block bookings from local clubs and schools.

Trustees undertook LTA safeguarding training.

Sarah Tolley appointed new safeguarding officer

relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Beacon Park Tennis is a charity which is run by a group of trustees elected on 3-year terms at the Annual General Meeting.

We have no members but exist to serve the community by raising funding to resurface and manage the tennis courts in Lichfield’s Beacon Park. The initial objective of BPT was to secure funding for and then resurface the court area and to install modern gate and lighting control.

Since completion of the project, we manage the court pricing and Summary of the objects of the availability for the public, promote wellbeing and physical activity and charity set out in its support local schools and clubs for tennis and netball. governing document We use the money obtained from bookings to build a fund to ensure we can maintain the courts in their current condition and ensure long term sustainability. In deciding which activities to run this year the trustees of BPT have considered the guidance issued by the charity commission on public benefit and balanced this against the primary objective. In addition, we were mindful of the impact of the pandemic and restrictions placed on our team and customers

Annual Report

Our activities focussed on

Ensuring the site remains safe and secure
Ensuring that the courts are available for public use at low cost
• Outreach to schools and disadvantaged groups to promote health and wellbeing through tennis related activities

See Section D for details of activities in this period

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

Beacon Park Tennis could not have progressed without support from the local community, we continue to receive message of support and thanks from various groups.

We continue to welcome support in helping to manage the day-to-day activities of the court site Without our volunteers’ time and goodwill none of this would be possible.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Special mentions for

Mary – for supporting our management of finances Ian - for Maintenance crew volunteering

Mark and Paul – our outgoing trustees for their assistance and time in helping us to ensure the success of our resurfacing project.

A big thank you to all the trustees for their time and effort and welcome to our 2 new trustees Tom and James.

Annual Report

Section D Achievements and performance

Statistics from the last year

165 passholder (150 was the 2nd year target)
• 5,200+ tennis and netball bookings
• 1250 unique users of the site
• Utilisation around 50% during the summer
• BPT was recognised by the LTA, in the LTA Awards Parks & Community Section describing us as a ‘Phoenix from the Ashes’. BPT went on to win both the Staffordshire and Regional awards and got to the National Finals.
Partnerships continue to grow • Microsports – continue to operate a full coaching programme for all ages. I would like to thank all the Microsports Team – Paul, Tom, Sam, Charlotte, Ben and Mimi. After 2 successful years of partnership, we have just renewed our agreement with Microsports to continue as our coaching provider.
• Lichfield Cathedral School – the courts of the home of tennis and netball for the cathedral school. Our partnership enables over 400 pupils to use the facility. The partnership works well as the school uses the courts during the day during term time.
• Lichfield Spires Netball Club – have multiple weekly bookings for young people and adults and the facility enables hundreds of people to play netball on a weekly basis.
• Chasetown Netball – during 2022, Chasetown Netball have become a regular user of the facility for netball coaching.
Community • Tennis for Free – during 2022 we have step changed participation and rebuilt the children’s group.
• Community Games – 3rd year that BPT has participated in the community games supported by Microsports to encourage new young players
• Free Social Tennis – is now embedded in weekly calendar with good turnouts all year round
• Events – During 2022 we have more than doubled the number of events organized by BPT. Open Day, Wimbledon, US Open, Monster Smash. We have also been the host site for district competitions
• Official opening - In May 2022 we had our much-delayed official opening for the site which kick started the summer season and provided an opportunity to celebrate the rejuvenated site.
• Outreach program – Shining Stars a local charity supporting young people with disability have run netball and tennis programs and along with several local cub and scout groups

Annual Report

Section E Financial review

Brief statement of the

charity’s policy on reserves

This year was the first that we operated without any grant or loans. We have begun to pay of our LTA loan.

Our finances are healthy at this stage, we see no reason why we will not be able to pay our liabilities in 2022-2023 and continue our seed fund for future resurfacing and maintenance in 10-20 years.

Details of any funds materially in deficit

Not applicable

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;

LTA loan repayments begun (£4,000 p.a.)

Retention payment made to our resurfacing contractor at the conclusion of the warranty period.

Seed fund at £7,000 and continues to grow in line with forecast for future resurfacing work.

investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

None

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Steven Clarke Position (eg Secretary, Chair, Trustee etc)

Date 06/10/2022

Annual Report

	Beacon Park Tennis	Beacon Park Tennis	Beacon Park Tennis	1174799	CC16a
	For the period from	22/09/2021	To	21/09/2022

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 10,999 2,238 1,000 4,583 403 1,346 669 84 212 21,534 - - - 21,534 452 284 1,101 480 13 23 12 3 25 4,000 826 7,219 665 4,504 5,169 12,388 9,146 - 22,702 31,848	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 17,957 17,957	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 10,999 2,238 1,000 4,583 403 1,346 669 84 212 21,534 - - - 21,534 452 284 1,101 480 13 23 12 3 25 4,000 826 7,219 665 4,504 5,169 12,388 9,146	Last year to the nearest £
Stripe receipts	10,999				-
Go Cardless Receipts	2,238				-
Lichfield Cathedral School	1,000				-
Lichfield Spires Netball Club	4,583				-
Microsports Ltd	403				-
Chasetown Ladies Netball Club	1,346				-
Tennispost refund	669
Donations	84				-
Events	212				-
	21,534				-

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					-

Insurance	452				-
PO Box	284				-
Electric	1,101				-
LTA Membership	480				-
Spare Keys	13				-
Thankyougift	23				-
Stripe refund	12				-
lightingtest refund	3
Web Address	25
LTA Loan	4,000				-
CIA Equipment	826				-
**Sub total **	7,219				-

A4 Asset and investment purchases, (see table)
Tennis Posts andparts	665
Final Fosse Payment	4,504
**Sub total **	5,169				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					-

	9,146	-	-	9,146	-
	-	-	-	-	-
	22,702	17,957	-	40,659	-
	31,848	17,957	-	49,805	-

CCXX R1 accounts (SS)

11/06/2023

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Storage boxes x 3 Sign Pre-payment Lichfield Cathedral School Loan from LTA Cash in Bank Details *Total cash funds* (agree balances with receipts and payments account(s)) Money owed by Lichfield Spires NC Money Owed by Microsports Details Details Details Details Lease of Courts Refurbished courts Tennis and Netball Court Equipment	Unrestricted funds Restricted funds to nearest £ to nearest £ 31,848 17,957 - - - - 31,848 17,957 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ 1,173 - 400 - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) 1 - - 3000 - 1800 - 300 - - - - - Fund to which liability relates Amount due (optional) 13000 - 36000 - - - - Print Name	Endowment funds to nearest £
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			OK
			Endowment funds to nearest £
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			Current value (optional)
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			Current value (optional)
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			When due (optional)






			Date of approval

CCXX R2 accounts (SS)

11/06/2023