## **Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date|Period end date||
|---|---|---|---|---|---|---|---|
||22|Sept|2021||21|Sept|2022|
|**From**||||**To**||||
## Section A Reference and administration details
**Charity name** Beacon Park Tennis **Other names charity is known by Registered charity number (if any)** 1174799 **Charity's principal address** 33 Cherry Orchard Lichfield **Postcode WS14 9AN**
## **Names of the charity trustees who manage the charity**
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4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Phil Shaw|Chair||Trustees|
||Steven Clarke|||Trustees|
||Tom Slater|||Trustees|
||Katarina
Obranovic-O’Dell|||Trustees|
||James Broomfield|||Trustees|
||Henrietta Bates|||Trustees|
||||||
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**Annual Report**
1
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
How the charity is constituted
CIO
- (eg. trust, association, company)
Elected by existing trustees Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
Renewed Microsports Ltd as tennis coaching provider on a rolling contract
2 Trustees stepped down due to other commitments. James Broomfield and Tom Slater were elected as replacements to maintain the trustee group size at 6.
Revised our internal role structure to ensure better management of interested in block bookings from local clubs and schools.
Trustees undertook LTA safeguarding training.
Sarah Tolley appointed new safeguarding officer
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
Beacon Park Tennis is a charity which is run by a group of trustees elected on 3-year terms at the Annual General Meeting.
We have no members but exist to serve the community by raising funding to resurface and manage the tennis courts in Lichfield’s Beacon Park. The initial objective of BPT was to secure funding for and then resurface the court area and to install modern gate and lighting control.
Since completion of the project, we manage the court pricing and **Summary of the objects of the** availability for the public, promote wellbeing and physical activity and **charity set out in its** support local schools and clubs for tennis and netball. **governing document** We use the money obtained from bookings to build a fund to ensure we can maintain the courts in their current condition and ensure long term sustainability. In deciding which activities to run this year the trustees of BPT have considered the guidance issued by the charity commission on public benefit and balanced this against the primary objective. In addition, we were mindful of the impact of the pandemic and restrictions placed on our team and customers
**Annual Report**
2
## Our activities focussed on
- Ensuring the site remains safe and secure
- Ensuring that the courts are available for public use at low cost
- • Outreach to schools and disadvantaged groups to promote health and wellbeing through tennis related activities
See Section D for details of activities in this period
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
Beacon Park Tennis could not have progressed without support from the local community, we continue to receive message of support and thanks from various groups.
We continue to welcome support in helping to manage the day-to-day activities of the court site Without our volunteers’ time and goodwill none of this would be possible.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Special mentions for
Mary – for supporting our management of finances Ian - for Maintenance crew volunteering
Mark and Paul – our outgoing trustees for their assistance and time in helping us to ensure the success of our resurfacing project.
A big thank you to all the trustees for their time and effort and welcome to our 2 new trustees Tom and James.
**Annual Report**
3
Section D Achievements and performance
**Statistics from the last year**
- 165 passholder (150 was the 2nd year target)
- • 5,200+ tennis and netball bookings
- • 1250 unique users of the site
- • Utilisation around 50% during the summer
- • BPT was recognised by the LTA, in the LTA Awards Parks & Community Section describing us as a ‘Phoenix from the Ashes’. BPT went on to win both the Staffordshire and Regional awards and got to the National Finals.
- **Partnerships continue to grow** • Microsports – continue to operate a full coaching programme for all ages. I would like to thank all the Microsports Team – Paul, Tom, Sam, Charlotte, Ben and Mimi. After 2 successful years of partnership, we have just renewed our agreement with Microsports to continue as our coaching provider.
- • Lichfield Cathedral School – the courts of the home of tennis and netball for the cathedral school. Our partnership enables over 400 pupils to use the facility. The partnership works well as the school uses the courts during the day during term time.
- • Lichfield Spires Netball Club – have multiple weekly bookings for young people and adults and the facility enables hundreds of people to play netball on a weekly basis.
- • Chasetown Netball – during 2022, Chasetown Netball have become a regular user of the facility for netball coaching.
- **Community** • Tennis for Free – during 2022 we have step changed participation and rebuilt the children’s group.
- • Community Games – 3rd year that BPT has participated in the community games supported by Microsports to encourage new young players
- • Free Social Tennis – is now embedded in weekly calendar with good turnouts all year round
- • Events – During 2022 we have more than doubled the number of events organized by BPT. Open Day, Wimbledon, US Open, Monster Smash. We have also been the host site for district competitions
- • Official opening - In May 2022 we had our much-delayed official opening for the site which kick started the summer season and provided an opportunity to celebrate the rejuvenated site.
- • Outreach program – Shining Stars a local charity supporting young people with disability have run netball and tennis programs and along with several local cub and scout groups
**Annual Report**
4
## **Section E Financial review**
## **Brief statement of the**
**charity’s policy on reserves**
This year was the first that we operated without any grant or loans. We have begun to pay of our LTA loan.
Our finances are healthy at this stage, we see no reason why we will not be able to pay our liabilities in 2022-2023 and continue our seed fund for future resurfacing and maintenance in 10-20 years.
**Details of any funds materially in deficit**
Not applicable
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
LTA loan repayments begun (£4,000 p.a.)
Retention payment made to our resurfacing contractor at the conclusion of the warranty period.
Seed fund at £7,000 and continues to grow in line with forecast for future resurfacing work.
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
None
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Steven Clarke **Position (eg Secretary, Chair,** Trustee **etc)**
**Date** 06/10/2022
**Annual Report**
5
||**Beacon Park Tennis**|**Beacon Park Tennis**|**Beacon Park Tennis**|**1174799**|**1174799**|**1174799**|**CC16a**|
|---|---|---|---|---|---|---|---|
||**For the period**
**from**|22/09/2021|**To**||21/09/2022|||
|||||||||
|**Section A Receipts and payments**||||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**10,999**
**2,238**
**1,000**
**4,583**
**403**
**1,346**
**669**
**84**
**212**
**21,534**
**-**
**-**
**-**
**21,534**
**452**
**284**
**1,101**
**480**
**13**
**23**
**12**
**3**
**25**
**4,000**
**826**
**7,219**
**665**
**4,504**
**5,169**
**12,388**
**9,146**
**-**
**22,702**
**31,848**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**17,957**
**17,957**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**10,999**
**2,238**
**1,000**
**4,583**
**403**
**1,346**
**669**
**84**
**212**
**21,534**
**-**
**-**
**-**
**21,534**
**452**
**284**
**1,101**
**480**
**13**
**23**
**12**
**3**
**25**
**4,000**
**826**
**7,219**
**665**
**4,504**
**5,169**
**12,388**
**9,146**||**Last year**
**to the nearest £**|
|Stripe receipts|**10,999**||||||**-**|
|Go Cardless Receipts|**2,238**||||||**-**|
|Lichfield Cathedral School|**1,000**||||||**-**|
|Lichfield Spires Netball Club|**4,583**||||||**-**|
|Microsports Ltd|**403**||||||**-**|
|Chasetown Ladies Netball Club|**1,346**||||||**-**|
|Tennispost refund|**669**|||||||
|Donations|**84**||||||**-**|
|Events|**212**||||||**-**|
||**21,534**||||||**-**|
|||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||
||**-**|||||||
||**-**||||||**-**|
|**_Sub total_**|**-**||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||
||||||||**-**|
|||||||||
|Insurance|**452**||||||**-**|
|PO Box|**284**||||||**-**|
|Electric|**1,101**||||||**-**|
|LTA Membership|**480**||||||**-**|
|Spare Keys|**13**||||||**-**|
|Thankyougift|**23**||||||**-**|
|Stripe refund|**12**||||||**-**|
|lightingtest refund|**3**|||||||
|Web Address|**25**|||||||
|LTA Loan|**4,000**||||||**-**|
|CIA Equipment|**826**||||||**-**|
|**_Sub total_ **|**7,219**||||||**-**|
|||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||
|Tennis Posts andparts|**665**|||||||
|Final Fosse Payment|**4,504**|||||||
|**_Sub total_ **|**5,169**||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||
||||||||**-**|
|||||||||
||**9,146**|**-**|
**-**||
**9,146**||**-**|
||**-**|**-**|**-**||**-**||**-**|
||**22,702**|**17,957**|**-**||**40,659**||**-**|
||**31,848**|**17,957**|**-**||**49,805**||**-**|
CCXX R1 accounts (SS)
11/06/2023
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
Storage boxes x 3
Sign
Pre-payment Lichfield Cathedral School
Loan from LTA
Cash in Bank
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Money owed by Lichfield Spires NC
Money Owed by Microsports
**Details**
**Details**
**Details**
**Details**
Lease of Courts
Refurbished courts
Tennis and Netball Court Equipment|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**31,848**
**17,957**
**-**
**-**
**-**
**-**
**31,848**
**17,957**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**1,173**
**-**
**400**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
1
**-**
**-**
3000
**-**
1800
**-**
300
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
13000
**-**
36000
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||||
|||||
CCXX R2 accounts (SS)
11/06/2023
2