2021-09-21-accounts - Beacon Park Tennis

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Trustees' Annual Report for the period

Period start date Period end date 22 Sept 2020 21 Sept 2021

From To

Section A Reference and administration details

Charity name

Beacon Park Tennis

Other names charity is known by

Registered charity number (if any) 1174799 Charity's principal address 33 Cherry Orchard

Lichfield

Postcode WS14 9AN

Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee (if
whole year
any)
1 Phil Shaw Chair Trustees
2 Steven Clarke Trustees
3 Mark Eustace Trustees
Trustees
4 [Katarina ]
Obranovic
5 Paul Bayliss Trustees
6 Henrietta Bates Trustees
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Annual Report

Annual Report

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

(eg. trust deed, constitution)

Constitution

How the charity is constituted

(eg. trust, association, company)

CIO

Trustee selection methods

(eg. appointed by, elected by)

Elected by existing trustees

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.
Appointed Microsports Ltd as tennis coaching provider for 2020-2021 period

Implemented monthly site inspection for hazard spotting

Followed Government and LTA guidance on COVID protocols due to continued pandemic restrictions / lockdowns

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

Beacon Park Tennis is a charity which is run by a group of trustees elected on 3-year terms at the Annual General Meeting.

We have no members but exist to serve the community by raising funding to resurface and manage the tennis courts in Lichfield’s Beacon Park.

The primary objective of BPT was to ensure we secured enough funding to complete the resurfacing project and, once confirmed, to manage the project itself with suitable contractors.

Now resurfacing is completed, our aim is to manage the court pricing and availability for the public, promote wellbeing and physical activity and support local schools and clubs for tennis and netball.

In deciding which activities to run this year the trustees of BPT have considered the guidance issued by the charity commission on public benefit and balanced this against the primary objective. In addition, we were mindful of the impact of the pandemic and restrictions placed on our team and customers

Annual Report

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Our activities focussed on

Ensuring the site remains safe and secure
Ensuring that the courts are available for public use at low cost
Outreach to schools and disadvantaged groups to promote health and wellbeing through tennis related activities

See Section D for details of activities in this period

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Beacon Park Tennis could not have progressed without support from the local community, we continue to receive message of support and thanks from various groups.

We continue to welcome support in helping to manage the day-to-day activities of the court site Without our volunteers’ time and goodwill none of this would be possible.

Special mentions for Karen and James – event support and fundraising Mary – for supporting our management of finances James and Ian - for Maintenance crew volunteering

Also, a big thank you to all the trustees for their time and effort, not just in 2021 but since we were founded

Section D Achievements and performance

Annual Report

Section D Achievements and performance

Statistics from the last year

159 passholder (100 in the 1st years was the target)
5500+ bookings (council register 41 booking in the year before we took on the facility)
Utilisation has hovered around 50% - significantly more utilisation than pre redevelopment

Partnerships have been strengthened

Microsports – now operate a full coaching programme for all ages. I would like to thank all the Microsports Team – Paul, Tom, Sam, Charlotte
Lichfield Cathedral School – the courts of the home of tennis and netball for the Cathedral school. Our partnership enables over 400 pupils to use the facility. The partnership works well as the school uses the courts during the day during term time
Lichfield Spires Netball Club – have weekly booking for young people and adults and the facility enables hundreds of people to play netball on a weekly basis.

Community

Tennis for Free – resumed and started rebuilding participation
Community Games
Social Tennis now held weekly
Events – Monster Smash
Shining Stars a local charity supporting young people with disability have run netball and tennis programs
In the future we have programs planned with Mencap, local Scout group and in January we have a schools netball training and competition using the venue in an event collaboration between LSNC, LCS and Staffordshire School Sports.

Section E Financial review

Annual Report

Brief statement of the charity’s policy on reserves

Our fundraising activities are completed, we have received the final payments of grant and loan funding as well as the majority of the invoices from the resurfacing project.

Our finances are healthy at this stage, we see no reason why we will not be able to pay our liabilities in 2021-2022 and continue our seed fund for future resurfacing and maintenance in 10-20 years.

Details of any funds materially in deficit

Not applicable

Further financial review details (Optional information)

Final payments from HS2 and Sport England as well as final loan You may choose to include payment from LTA all received. additional information, where relevant about:

LTA loan repayment will begin in next financial year.

the charity’s principal sources of funds Majority of our outgoings were for final payment of the court
(including any resurfacing contractor (retention due in next financial period)
fundraising);
how expenditure has Current surplus held for maintenance needs and seed fund
supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

None

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Annual Report

Full name(s)

Steven Clarke

Position (eg Secretary, Chair, etc)

Trustee

Date

06/10/2022

Annual Report

Charity Name Beacon Park Tennis

Receipts and payments acco

Period start date To 09/22/2020

For the period from

Section A Receipts and payments

Unrestricted Restricted Endowment funds funds funds

to the nearest £

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to the nearest £ to the nearest £
£
A1 Receipts
Stripe receipts 10,965 - -
Go Cardless Receipts 1,471 - -
Lichfield Cathedral School 1,000 - -
Lichfield Spires Netball Club 2,294 - -
Microsports Ltd 1,220 - -
Sport England Grant 4,050 -
Shining Stars 54
HS2 Grant 3,100
Chasetown Ladies Netball Club 112
Karen Cards Donation 30
LTA Payment 10,000
- - -
- - -
17,144 17,150 -
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - -
- - -
Sub total [ - ] - -
Total receipts 17,144 17,150 -
A3 Payments
- -
CIA Gate Payment 801 -
Inktree Payment (Banner) 131 - -
Insurance 438 - -
PO Box 283 - -
Electric 264 - -
LTA Membership 480
Spare Keys 13
Thank you gift 29
Stripe refund 2 - -
Sub total 2,440 - -
A4 Asset and investment
purchases, (see table)
Fosse Construction 24,026 -
Green Barnes Ltd (sign) 502 - -
Tennis Posts and parts 1,481 - -
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A5	Sub total 1,983 Total payments 4,423 Net of receipts/(payments) 12,722 Transfers between funds -		24,026 24,026 - 6,876 -		- - - -
A6	Cash funds last year end 9,980 Cash funds this year end 22,702		24,833 17,957		- -

Section B Statement of assets and liabilities at the end of

			Unrestricted
Categories	Details		funds
B1 Cash funds	Cash in Bank	*Total cash funds*	to nearest £ 23,503 - - 22,702
	(agree balances	with receipts and payments account(s))	OK
			Unrestricted
			funds
	Details		to nearest £
B2 Other monetary assets	Money owed by Lichfeld Spires NC Money Owed by Microsports Total		1,317 659 1,976 - - Fund to which
B3 Investment assets	Details		asset belongs Fund to which
B4 Assets retained for the	Details Lease of Courts		asset belongs
charity’s own use	Refurbished courts Tennis and Netball Court Equipment Storage boxes x 3 Sign Total Assets
			Fund to which
	Details		liability relates
B5 Liabilities	Pre-payment Lichfeld Cathedral School Loan from LTA

Money owed to Fosse (2.5%) Total Liabilities

Signed by one or two trustees on behalf of all the trustees

Signature Print N

o (if any)

ounts

CC16a

Period end date 09/21/2021

Total funds

Last year

to the nearest £

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10,965 -
1,471 -
1,000 -
2,294 -
1,220 -
4,050 -
54
3,100
112
30
-
10,000
- -
- -
34,294 -
-
- -
- -
34,294 -
- -
801 -
131 -
438 -
283 -
264 -
480
13
29
2 -
2,440 -
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24,026
502 -
1,481
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26,009 -
28,449 -
5,846 -
- -
34,813 -
40,659 -
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the period
Restricted Endowment
funds funds
to nearest £ to nearest £
17,156 -
- -
- -
17,957 -
OK OK
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
1 -
- -
4,000 -
2,400 -
400 -
- -
- -
- -
47,460 -
Amount due When due
(optional) (optional)
14,000
48,760
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4,504
-
67,264
Date of
Name
approval
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Inde ndent examlnerfs re rt to the trtee5 of Be ParkTennis 1174759 I report to the trustees on my examination of the accounts of the Beacon Park Tennis111747591 for the year ended 21" September 2021. Re5pon5ibilitles and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordan with the requirements of the Chartties Act 20111'the ACYI. I report in respect of my examination of the Trusvs accounts carried out under sertion 145 of the 2011 Act and in carrying out my examination I have foll0vd all the applicable Direttions given by the Charity Commission under section 14515}{b) of the Act. Independent examinerfs ststement I have completed my examination. I confim that no material matters have come to my attention in connettion with the examination giving me cause to believe that in any material respect= l. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records: or 3. the accounts do not comply WFth the applicable requirements conceming the forni and content of accounts set out in the Charities {Accounts and Reports) Regulations 2(M)8 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of n independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached however I must note that this report hos been submitted post deadline due to timing of the infonnation being sent to me to carry out this examination. Should an independent examination be required in future then it is important to ensure that the infomation is received in a timefy manner to allow sufficient time for review and preparation of the relevant documentation. Signed: Andrew Sutton ACMA CGMA Relevant professional qualification or membership of piofessional bodies Irf any): thartered Instttute of Management Accountants (aMA) Address: 59 Rugeley Road. Burntwood. Stafftbrdthre. WS7 9BJ Signed Andrew Sutton Date: 5 September 2022