## **Trustees' Annual Report for the period**
Period start date Period end date 22 Sept 2020 21 Sept 2021
**From To**
## Section A Reference and administration details
**Charity name**
Beacon Park Tennis
**Other names charity is known by**
**Registered charity number (if any)** 1174799 **Charity's principal address** 33 Cherry Orchard
Lichfield
**Postcode WS14 9AN**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee (if
whole year
any)
1 Phil Shaw Chair Trustees
2 Steven Clarke Trustees
3 Mark Eustace Trustees
Trustees
4 [Katarina ]
Obranovic
5 Paul Bayliss Trustees
6 Henrietta Bates Trustees
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
**Annual Report**
1
Annual Report
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
(eg. trust deed, constitution)
## Constitution
How the charity is constituted
(eg. trust, association, company)
CIO
Trustee selection methods
(eg. appointed by, elected by)
Elected by existing trustees
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
- Appointed Microsports Ltd as tennis coaching provider for 2020-2021 period
Implemented monthly site inspection for hazard spotting
Followed Government and LTA guidance on COVID protocols due to continued pandemic restrictions / lockdowns
## **Section C Objectives and activities**
## **Summary of the objects of the charity set out in its governing document**
Beacon Park Tennis is a charity which is run by a group of trustees elected on 3-year terms at the Annual General Meeting.
We have no members but exist to serve the community by raising funding to resurface and manage the tennis courts in Lichfield’s Beacon Park.
The primary objective of BPT was to ensure we secured enough funding to complete the resurfacing project and, once confirmed, to manage the project itself with suitable contractors.
Now resurfacing is completed, our aim is to manage the court pricing and availability for the public, promote wellbeing and physical activity and support local schools and clubs for tennis and netball.
In deciding which activities to run this year the trustees of BPT have considered the guidance issued by the charity commission on public benefit and balanced this against the primary objective. In addition, we were mindful of the impact of the pandemic and restrictions placed on our team and customers
**Annual Report**
3
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** Our activities focussed on
- Ensuring the site remains safe and secure
- Ensuring that the courts are available for public use at low cost
- Outreach to schools and disadvantaged groups to promote health and wellbeing through tennis related activities
See Section D for details of activities in this period
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Beacon Park Tennis could not have progressed without support from the local community, we continue to receive message of support and thanks from various groups.
We continue to welcome support in helping to manage the day-to-day activities of the court site Without our volunteers’ time and goodwill none of this would be possible.
Special mentions for Karen and James – event support and fundraising Mary – for supporting our management of finances James and Ian - for Maintenance crew volunteering
Also, a big thank you to all the trustees for their time and effort, not just in 2021 but since we were founded
## Section D Achievements and performance
**Annual Report**
4
Section D Achievements and performance
## **Statistics from the last year**
- 159 passholder (100 in the 1st years was the target)
- 5500+ bookings (council register 41 booking in the year before we took on the facility)
- Utilisation has hovered around 50% - significantly more utilisation than pre redevelopment
## **Partnerships have been strengthened**
- Microsports – now operate a full coaching programme for all ages. I would like to thank all the Microsports Team – Paul, Tom, Sam, Charlotte
- Lichfield Cathedral School – the courts of the home of tennis and netball for the Cathedral school. Our partnership enables over 400 pupils to use the facility. The partnership works well as the school uses the courts during the day during term time
- Lichfield Spires Netball Club – have weekly booking for young people and adults and the facility enables hundreds of people to play netball on a weekly basis.
## **Community**
- Tennis for Free – resumed and started rebuilding participation
- Community Games
- Social Tennis now held weekly
- Events – Monster Smash
- Shining Stars a local charity supporting young people with disability have run netball and tennis programs
- In the future we have programs planned with Mencap, local Scout group and in January we have a schools netball training and competition using the venue in an event collaboration between LSNC, LCS and Staffordshire School Sports.
**Section E Financial review**
**Annual Report**
5
## **Brief statement of the charity’s policy on reserves**
Our fundraising activities are completed, we have received the final payments of grant and loan funding as well as the majority of the invoices from the resurfacing project.
Our finances are healthy at this stage, we see no reason why we will not be able to pay our liabilities in 2021-2022 and continue our seed fund for future resurfacing and maintenance in 10-20 years.
**Details of any funds materially in deficit**
Not applicable
## **Further financial review details (Optional information)**
Final payments from HS2 and Sport England as well as final loan You **may choose** to include payment from LTA all received. additional information, where relevant about:
LTA loan repayment will begin in next financial year.
- the charity’s principal sources of funds Majority of our outgoings were for final payment of the court
- (including any resurfacing contractor (retention due in next financial period)
- fundraising);
- how expenditure has Current surplus held for maintenance needs and seed fund
- supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
None
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Annual Report**
6
**Full name(s)**
Steven Clarke
**Position (eg Secretary, Chair, etc)**
Trustee
**Date**
06/10/2022
**Annual Report**
7
**Charity Name Beacon Park Tennis**
**N**
## **Receipts and payments acco**
Period start date **To** 09/22/2020
**For the period from**
## **Section A Receipts and payments**
**Unrestricted Restricted Endowment funds funds funds**
**to the nearest £**
**----- Start of picture text -----**
to the nearest £ to the nearest £
£
A1 Receipts
Stripe receipts 10,965 - -
Go Cardless Receipts 1,471 - -
Lichfield Cathedral School 1,000 - -
Lichfield Spires Netball Club 2,294 - -
Microsports Ltd 1,220 - -
Sport England Grant 4,050 -
Shining Stars 54
HS2 Grant 3,100
Chasetown Ladies Netball Club 112
Karen Cards Donation 30
LTA Payment 10,000
- - -
- - -
17,144 17,150 -
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - -
- - -
Sub total [ - ] - -
Total receipts 17,144 17,150 -
A3 Payments
- -
CIA Gate Payment 801 -
Inktree Payment (Banner) 131 - -
Insurance 438 - -
PO Box 283 - -
Electric 264 - -
LTA Membership 480
Spare Keys 13
Thank you gift 29
Stripe refund 2 - -
Sub total 2,440 - -
A4 Asset and investment
purchases, (see table)
Fosse Construction 24,026 -
Green Barnes Ltd (sign) 502 - -
Tennis Posts and parts 1,481 - -
**----- End of picture text -----**
|**A5**|**_Sub total_ 1,983**
**_Total payments_ 4,423**
**_Net of receipts/(payments)_ 12,722**
**Transfers between funds**
**-**||**24,026**
**24,026**
**- 6,876**
**-**||**-**
**-**
**-**
**-**|
|---|---|---|---|---|---|
|**A6**|**Cash funds last year end**
**9,980**
**_Cash funds this year end_ 22,702**||**24,833**
**17,957**||**-**
**-**|
## **Section B Statement of assets and liabilities at the end of**
||||**Unrestricted**|
|---|---|---|---|
|**Categories**|**Details**||**funds**|
|**B1 Cash funds**|Cash in Bank|**_Total cash funds_**|**to nearest £**
**23,503**
**-**
**-**
**22,702**|
||(agree balances|with receipts and payments
account(s))|OK|
||||**Unrestricted**|
||||**funds**|
||**Details**||**to nearest £**|
|**B2 Other monetary assets**|Money owed by Lichfeld Spires NC
Money Owed by Microsports
**Total**||**1,317**
**659**
1,976
**-**
**-**
**Fund to which**|
|**B3 Investment assets**|**Details**||**asset belongs**
**Fund to which**|
|**B4 Assets retained for the**|**Details**
Lease of Courts||**asset belongs**|
|**charity’s own use**|Refurbished courts
Tennis and Netball Court Equipment
Storage boxes x 3
Sign
**Total Assets**|||
||||**Fund to which**|
||**Details**||**liability relates**|
|**B5 Liabilities**|Pre-payment Lichfeld Cathedral School
Loan from LTA|||
Money owed to Fosse (2.5%) **Total Liabilities**
Signed by one or two trustees on behalf of all the trustees
Signature Print N
**o (if any)**
## **ounts**
## **CC16a**
Period end date 09/21/2021
## **Total funds**
## **Last year**
## **to the nearest £**
## **to the nearest £**
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10,965 -
1,471 -
1,000 -
2,294 -
1,220 -
4,050 -
54
3,100
112
30
-
10,000
- -
- -
34,294 -
-
- -
- -
34,294 -
- -
801 -
131 -
438 -
283 -
264 -
480
13
29
2 -
2,440 -
**----- End of picture text -----**
**----- Start of picture text -----**
24,026
502 -
1,481
**----- End of picture text -----**
**----- Start of picture text -----**
26,009 -
28,449 -
5,846 -
- -
34,813 -
40,659 -
**----- End of picture text -----**
**----- Start of picture text -----**
the period
Restricted Endowment
funds funds
to nearest £ to nearest £
17,156 -
- -
- -
17,957 -
OK OK
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
1 -
- -
4,000 -
2,400 -
400 -
- -
- -
- -
47,460 -
Amount due When due
(optional) (optional)
14,000
48,760
**----- End of picture text -----**
**----- Start of picture text -----**
4,504
-
67,264
Date of
Name
approval
**----- End of picture text -----**
Inde
ndent examlnerfs re
rt to the trtee5 of Be ParkTennis
1174759
I report to the trustees on my examination of the accounts of the Beacon Park Tennis111747591 for
the year ended 21" September 2021.
Re5pon5ibilitles and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in
accordan with the requirements of the Chartties Act 20111'the ACYI. I report in respect of my
examination of the Trusvs accounts carried out under sertion 145 of the 2011 Act and in carrying
out my examination I have foll0vd all the applicable Direttions given by the Charity Commission
under section 14515}{b) of the Act.
Independent examinerfs ststement
I have completed my examination. I confim that no material matters have come to my attention in
connettion with the examination giving me cause to believe that in any material respect=
l. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records: or
3. the accounts do not comply WFth the applicable requirements conceming the forni and content of
accounts set out in the Charities {Accounts and Reports) Regulations 2(M)8 other than any
requirement that the accounts give a 'true and fair view which is not a matter considered as part of
n independent examination.
I have no concerns and have come across no other matters in connection with the examination to
which attention should be drawn in this report in order to enable a proper understanding of the
accounts to be reached however I must note that this report hos been submitted post deadline due
to timing of the infonnation being sent to me to carry out this examination. Should an independent
examination be required in future then it is important to ensure that the infomation is received in a
timefy manner to allow sufficient time for review and preparation of the relevant documentation.
Signed: Andrew Sutton ACMA CGMA
Relevant professional qualification or membership of piofessional bodies Irf any): thartered
Instttute of Management Accountants (aMA)
Address: 59 Rugeley Road. Burntwood. Stafftbrdthre. WS7 9BJ
Signed
Andrew Sutton
Date: 5 September 2022