Charity Number: 1174655 ODNS COBHAM OUTREACH CIO TRUSTEES ANNUAL REPORT AUGUST 2022 Page 1
ODNS COBHAM OUTREACH TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31ST AUGUST 2022 The Trustees present their report and the financial statements of ODNS COBHAM OUTREACH for the year ended 31 August 2022. REFERENCE AND ADMINISTRATIVE DETAILS The Iruslees of the charity, who have held office since 20th June 2016, are as follow5.' Sister Anne Gill O.D.N. Sister Patricia Grady O.D.N. Sister Marla Nieves Escalada Gallego O.D.N. Mr. Anthony James Madigan Mrs. Hermione Anne De13mare Mrs Fiona Jane Franck lappoinled 281h March 20191 The Chair Person is Sister Patricia Grady, O.D.N. The principal addsS of the charity is Notre Dame School, Convent Lane, Cobham, Surrey KT11 1 HA. The charity is a CIO registered under the charity number 1174655 and its governing instrument is its Foundation Conslilulion dated 20th June 2016. The Iruslees have made the following professional appointments. Banker. Barclays, 8-12 Church Street. Wallon-on-Thames. Surrey KT12 2QX Page 2
ODNS COBHAM OUTREACH TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31ST AUGUST 2022 STRUCTURE, GOVERNANCE AND MANAGEMENT Introduction ODNS Cobham Outreach is a CIO with a Board of Trustees, comprising al least 3 persons. appointed by the Superior of the Order of the Company of Mary responsible for the work of the Order in England. Currently there are 6 Trustees Trustees are appointed for an init181 term not exceeding four years and are eligible for reappointment for up to three consecutive terms. The Chairperson currently is Sister Patricia Grady and the TrLJStees have elected Mrs. Hemione Anne Delamare lo be Secretary. The accounts accompanying this report a the accounts of the CIO trust and have been prepa by Mrs. Fiona Jane Franck. The CIO is governed by a Foundation Constitution dated 20th June 2016 and is gIStered with the Charity Commission, Charity Registration no. 1174655. Charitsble Objectlves The principal objectives as sel out in the Constitution are.. To raise awareness of the silugtion of people suffering poverty and exclusion. To prevent and relieve povety for the public benefit, in particular, but wilhoul limilalion. by helping lo fund educational and development projects and activities for women, children and young people anywhere in the world that are supported by the Company of Mary Our Lady Review of Activities and Achievements In accordan with ils charitable objectives, the CIO sent funding to small projects identified and supported by the Company of Mary Our Lady. During the year, in order lo raise awareness of the silu81ion of poverty suffered by underprivileged women and children in different parts of the world, the Trustees have provided information, produced leaflets and prepared photo displays for Notre Dame School Cobham, the local parish and other benefactors, showing the projects and activities supported by the Charity. Funds have been raised in a variety of ways". Each year, with different aclivilies, the pupils of Nolre Dame School fundraise for a eharity of their own choice and for ODNS Cobham Outreach1500/0 each). This contribution is usually considerable due lo the variety of the Students, fundraising activities and their generosity. However. this was an èxceptional year due lo the aftermath of the Covid pandemic and the normal fundraising levels were not feasible During the year, the Trustees sought to raise funds In other ways.. a small raffle and a homemade Christmas craft event for the pupils al Notre Dame Prep School,. donations from ODNS Cobham Outreach calendars," and a parish craft event. In addition, these activities have increased awareness in thè parish of the projects supported by ODNS. resulting in donations from various other sources. The charity has continued lo send funds lo a variety of small projects for women and children in different countries. These projects have included.. Redes de Solidaridad in Ciudad Sandino, Nicaragua, which runs a small school for deprived children and young people., the Fe y Alegria School in Bedou, a very poor distriel in Haili.. and the new craft groups for women in Cuba. The charity also sent a donation lo Rome to contribute lo the Company of Mary Our Lady s new foundation on the island of Alauro, East Timor. The region is very poor and aim of the foundations is lo work in educationally and pastorally with the local people. especially the women and children. The ODNS Cobham Outreach contribution will go towards initial expenses which will include local travel in up in the hills and a small prefabricated room for meetings and aclivilie5 Wlth the people. Page 3
Acknowledgement and information about how the funds have been used has been received from the recipients and this has been communicated lo the benefactors. Flnancial Activltles and Results The accounts cover the year ended 31st August 2022. The Charity receives donations and funds from a variety of sources as indicated above. Risk & Corporate Governance Matters The CIO has estsblished and is guided by p)licies, which are periodically reviewed by the Trustees. To facililale governance. management and the work of the charity, the Trustees strive lo ensure that a variety of appropriate skills and experience are represented in the CIO. The CIO has implemented the GDPR requirements (May 20181 and is keeping them under review. The Trustees also keep the CIO'S 2clivilies under review in accordance with ils Risk Policy lo ensure due diligence is maintained, particularly in view ol the new circumstan$ created by the financial crisis due to the inlermittenlly ongoing Covid pandemic, the aftemiaih of Brexit and the current Russialukraine situation. Reserves Policy While constantly seeking lo raise rther funds lo support new projects and continue lo assist some oflhe projects whieh have already received help, the Charity's aim is to maintain a basic level of reserves of £1,500 as a contingency measure in order lo be able lo draw on this in the event of a disaster or an unexpected situation which requires emergency aid. Statement of Trustees. responslbllltles The Trustees are responsible for preparing the Trustees, Annual Report and the financial statements in accordance with applicable law and United Kingdtsm Generally Accepted Accounting Practice (United Kingdom Accounting Slandardsl. The18w applicable to charities in England and Wales requires the Trustees lo prepare financial ststements for each financial year, which give a true and fair view ol the slate of affairs of the charity and of the Incoming resources and application of resources of the charity for that period. In preparing these financial stslements. the Trustees are required to". select suitable accounting policies and then apply them consislenuy., obseNe the methods and principles in the Charities SORP., make judgments and estimates that are reasonable and prudent.. state whether applicable accounting stsndards have been followed, subject to any material departures disclosed and explained in the financial stalemenls,. and prepare the financial statements on the going concern basis unless il is inappropriate to presume that the charity will continue in business. The Trustees are responsible for keepin9 adequate accounting records that are sufficient lo show and explain the charity's Iransaclions. disclose with reasonable accuracy al any time the financial position of the charity and enable them to ensure that the financial slalemenls comply with the Ch8rilies Act 2011, the Charities (Accounts and Reports) Regul81ion$ 2008 and the provisions of the charity's conslilution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregulariknes. Approved by the Trustees on June 2023 and signed os aulhorised on their behalf by.. Sister Patricia Grady O.D.N. (Chairperson) Sister Anne Gill O.D.N. (Trusleel Page 4
CHARITY COMMISSIONI FOR ENGlI'4ND ANO iirALI- ODNS COBHAM OUTREACH CIO 1174655 Receipts and payments accounts CC16a For thè perlod from 0110912021 To 3110812022 Section A Receipts and payments Unrestricted funds Restricted fL¢nds Endowment funds Total funds Last year to the nèarèst to the nearest £ to thè near8st£ lo the nearest £ lo th• nearest£ A1 Recelpls Nolre Dame ichool Fur.d Raising Don*ii0l1 s- 0-.her 7,045 1,902 1.502 5.569 637 Fa¢e Nlgsks Ladies in Lockdowr 1.01$ 936 Chfistrras FasJre 1,297 1.297 tota ross Income or AR) 2.800 2.800 15.20? A2 Asset an Isoe tabl&l. Invèstment sales, Total receipts 2,800 2,800 A3 Payments 6,5QO 70 309 6,500 70 7,055 258 Bank Ch8rg•s Calendars 309 427 Sub total 6,879 6.879 7.740 A4 Asset and investment ur¢hases, see table Sub total Net of receiptsl(paymentsJ A5 Transfers between funds A6 Cash funds last year end Cash lunds this year end
Section B Statement of assets and liabilities at the end of the period Unrestricted funds to noar8St £ Restricted fund5 to neare$t E Endowment funds to nearest£ B1 Cash funds Barclays Bank Balance 6.069 Total cash fund5 6,069 18grp8 baknce5 1 receip14 and payPt5 UnrestrTr¢led funds Restri¢ted funds to nearest£ Endowment funds to nearest£ lo nearest £ Fund lo which a¥$Èt belon Cost loptionall urrent value B3 Investment assets Fund lo which assèt belon Cost loptionall Curient value B4 Assets retained for th? charity's own use Fund to which IAte$ Amount duo Wh8n due B5 Liabilities sign by one or t%Yo trustre*s on behalf of all the tfuslees Date of roval Signature Print Narnè fffiicih- trRR>f 2D-06-L3 10-01-15