THE QUICK RESPONSE MEMORIAL WOODLAND TRusfEES REPORT FOR YEAR ENDING 30TH JUNE 2022 Ob"ectl¥es and actfvld The Quick Response Memorial Wtyxlland IQRMWI is a tharitsble IncwprKated Organisation ICIOI, charity number 1174651. The objectives rAthe tharlty are: To prevent or relieve wverty or finanaal hardship among fomier personnel of Her MaiesW5 Armed For (Veterans). their dependents and carers in such way5 as the Trustees think fft, Indudlng by providing grants. ltsms, and servicesto suth individua15 In need andlor tharities. or other organisat1(S worklng to prevent or relleve poverty arnong suth Indlvlduals: and providing suth individuals wfth 8ood5 or servios whith they could not othep*ise afftyd throu8h of means," and providing and Malntslni a w0(land asa public memorfal tocommemorate and remember those who have10st thelr lives or suffered Injury, or themselves at rlsk of Ilfe or injury. in service of the public In addltion to these objertives, QRMW are also woud to: SUPPOrt and Invest In woodland and wildlife conservation educate young people {cadets. scouts. cub5, 5dthI1dren) on woodland management, learnin8 about an anaent EliSh woodland, and the purpose of QRMW nce 2016 thls support has been provlded In many way5, indudirq asslstsnce wlth dothe5, shoes, food, temporary accommodatlon, traln fares, uttllty bllls, and fvneral expenses. The memorial woodland Is an lTrtsgral part of the d)arlty. As well as bel a wbllc Memla1 the woodland also provldes a safe sanctuaryfor those who are troubled mentally, be it from the effects of active service. or frorn the difflcultles some fa adapting to avlllan1Sfe. During the COVID pandemicthe woodland has provided a safe outdoor environment. ea5ytO Social dIstsn, for Veterans who are lonely, andlor suffering with depression, anxiety, Post Traumatlc Stre55 Disorder IPTSDI. QRMW are an all-indusive charity and never turn anyone away. The memorial woodland is open 2417 all year round. People visit the woodland to volunteer with general maintenan, for a chat and Cup of tea wlth Ilke minded peOe who have been through similar ex1)eris, and/orJust to refle¢t in a tranqull. safe, and calm emironment Many famllies and friends of Veterans planttrees, sratteT ashe5, visit the woodland to remember their loved ones. Often thls Is in groups with several generations proud to rememberthe bravery and lrfe of thelr loved ones. The oblectlves and artivities of the chartty are ¥ed through QRMw.g and Facebook. Currentty there are 3,000 Facebook members with regular ptsfroM TTU5tees and members. The charity remain5 in a healthy finala1 position. and rnost importantly still able to fulfil all its objective5. Details of the finances can befound inthe Year End Treasurerfs ReporL
Achlevements and Since Its inception word has spread about the charity with recommendations made by those that follow QRMW and believe in its objertives. For the period l July 2021 to 30 June 2022 QRMW has invested fund5 to meet its objectives.. £780 5UPPOrting Veterans in need o Donation granted to help cover food and heating bills o Donation granted to help cover daily travel costs for cancer treatment o Transport provided where needed by the Trustees o Procured fridge freezers Purchased a hands-free magnifying 8tass o Donated a motor 5COOter and collapsible wheelchair £5C(I wildlife conser4ation £2.5CI) memorfal woodland malntenance 5 Veterans and a much loved QRMW supporter I fundraiser remembered at the QRMW Anniversary event. which was held Ilth June 2022 Flnancl•l revlew The TreaSur has wrltten a yearend financlal report, which is available on request andlor publicly vlewable via the Charities Commission: Search the re is er f charities chèri commission. v.uk mance and m The charlty Is a Charitable Incorporated Or8anisation (CIO) comprising 6 Trustees: Mr George Paul Cooling- Chaiman Mrs Deborah Hornblow- Secretsry Mr Martin David Jackson - Treasurer Mr John Houghton - Memorial Woodland Site Coordinator Mr Colvin Nurse- Veterans Support Coordinator Mr Keith Montsgue- Project Manager Apart from the first charity Trustees, every Trustee is appointed by a resolution passed at a properlv convened meeting of the charity Trustees. The Trustees have collective responslbility for running the charity and strive to meet at least four times a year. The meetings have a set agenda, including a Chairnian's and Treasurerf5 financial report, and are fully documented by the Secretary. The aim of the meetings is to ensure all Trustees are fully inft)rmed, imF)Ortant topics are discussed. and decisions effecting the charity are made as a team. The charity has strirt rules in pla to assess Veterans in need of help. An assessment is completed and documented by a minimum of two Trustees followed by a wider consultation with the other Trustees. The assessment considers the level of risk. safeguardin& emot)nal and physical health.
and general wellbeing. Where possible the Trustees meet the Veteran in person and aim to decide within 24 hours. All Trustees and volunteers are unpaid. Reference a ministrative The Registered name of the charity is The Quick Response Memorial Woodland, charity number 1174651. The charity uses and is commonly known as QRMW. The address of the principal office is QRMW, Lkttle Hey. Bon5ey Lane, Westfield. Woklng, Surrey GU22 9PP. Email address RMWCharit mail.com Telephone number 0744 409 471X). The charities solicitors are Barlow Robblns Solicitors. Concord House, 165 Church Street, Workln Surrey GU216HT. Exem tlons from dlxlosu There are no exemptions from disclosure. Funds held a lan trustee on behaff of th There are no funds held as custodlan trustee on behalf of others. Plans Over the last 8 years QRMW has rlsen from strength to strength. What was a derelict, neglected, and overgrown area has now been transfom)ed into a beautiful. tranquil, and safe memorial woodland. On behalf of all Trustees, a huge thank you to everyone who has supported QRMW, in any capaclty, over the last 8 years, thank youl The charlty is committed to growih with the objectives of: Supporting Veterans, their dependents. and carers across the UK by expandin8 the QRMW volunteer network geographically Expanding the QRMW network of supporters, advocates. and donors Promoting QRMW across the UK to reach MO Veterans, dependants, and carers Partnering with Veteran charities, busine$, and organisations with the Same ethos as QRMW Creatlng and promoting an educational area for young people at the woodland Recruitin8 more volunteers is much needed to help us grow and share the vmrkload. As wlth many charities recruitment is challengin& but we remain resilient, and continue advertising on Indeed. In addition, the charity also plans to hold the followin8 events at the woodland as well as attending military events in the area=
Remembrance Service iith November 2022 Christmas event 4th December 2022 Easter event 2 April 2023 9 Anniversary event I June 2023 Fundralsing is a priority for the charity and there will be a rnix of online, and in person fundraising eventslactivlties both at the woodland and other location5. Growing the charities brand, social media, and online psence are also key to success goin8 forward. The QRMW website has recently been refreshed. and the logo is being modemised, plus there's a deslre to create an online presence on Twitter and Linkedln. The charlties Trustees would Ilke to acknowledge and thank all supporters of QRMW who have made QRMW what it is today, thank you all. laratlons The Trustees declare that they have approved the Trustees report above. Slgned on behalf of the charltvs Trustees Slgnature Full name P051tlon Date Paul Cooll Chalrman Slgnature Full name Position Date rah Hornblow
THE QUICK RESPONSE MEMORIAL WOODLAND TREASURER'S REPORT FOR YEAR ENDING 30th JUNE 2022 BALANCE OF ACCOUNTS Openin Receipts Payments balance £25.758.35 £17.897.89 £20,733.49 £3.427.66 £3,260.13 £3,477.72 £311.39 £1.012.71 £689.26 £29,497.40 £4170.73 £24,9(N).47 HIGHUGHTS There Is a defiatfor the year of £2,729.74 compared to a defidt of £3,227.01 in the previous year. The deficits were primarily down to prdsIrv4 land forthe memorlal woodland In 2021 £5.000, and the urgent need to purthase a mort reliable tharity vehide in 2022 £10,CM)O. Overall, ourfinances are very healthy. and the future of the d)arity looks very Secure. Thank you to all the Trustees who work tirelessly to support veterans tn need, as well as maintainlng a beautlful tranquil memorial woodland, whllst also 5UStainl wildlffe conservation. Thank you as well to our Incredlble 5UPPOrters who make QRMW the amazin8 charlty that it is today. RECEIPTS Our recelpts were £8.750 morethan tdget whlth Ss great new5. This was primarlly down to the end of lo¢kdown. Below are some important calls outs. More detailed breakdowns are available in the attached reports.. Donatlons were £5.350 over budoet The bud8et was deliberately pessimistic due to the uncertainty with lo(down Fundraising was £2.550 over budget because we were able to hold fundraising & xjcial events as well a5 attending shtrs & fairs Raffles were £l,WJ under bud8Et becausetheonline raffles were far less sUc$Sful as lockdown ended Gift Aid was £500 under d82t betause we can only daim if we have a ¢Olnpleted Gift Atd fomi. Forthis reason. ivs al• thaIlerE1 to budgetaccur*dv
Below is a high4evel breakdown. More detslled breakdow are available in the attached reports: RECEIPTS £,XI. £io.cKxJ. £8.. £6.1Xi. • RECEIPTS £4.(m.CX) £2.CK*J. Fundratsi Donations Sale ofQRMW mer¢handise GIftAld PAYMENTS Our payments were just £288 over Pd£et. Although the budgetwas extremely accurate It was achieved through a rnixture of below and above projectlons whlth averaged out over the course of the year. Below are some Important calls outs. Me detslled kyeakdowns are avallable In the attathed reports: Fundrais1 costs & spe(ial events were £2,CKM) over budge( because we weren't rtain rf events would be allowed due to ldOWn, so they weren't budgeted for Supportlng veteran5 In need wa5 £2,200 under budget primarily because I always budget generously forthls Irnal enty. fm delighted to confimi that the surplus Is forth•s reason only rather than tumirq away veterans in need. Indeed, I'm very proud to Say that we have 5UPFM)rted every Nttefan that ha5 reathed (Mrt to us for help eitherfinancially or in other way5 Our operat{ expenses were thaller¥ireto budget for due to the need In the previou5 year to spend all the remaining grant money. Although the budget was wtthin £400.1've now been able to adjust the bud8et8oiThd forward based on more realistic operating actuals
Below is a high4evel breakdown. More detailed breakdowns are available in the attathed reports. To highlight the amounts more dearty. I have exduded the dwity ¥ehide: Figure I Purchase charity vehicle, insurnnce, ond maintenance £ll,O PAYMENTS 25L PAYMENrs BUDGET FORECAST Please see attached'Annual BueV for a detalled breakdown.. balance ReTrPts Payments £15,550 £ts,4(KJ Sur lus £0 Although the Surplus is mlnlmal Ifs extremely encouraging bearing in mlnd the dificult times all charities have gone through in recent years not QRMW. Forecasting a budget is always challenging 501've called out some of my thoughts below whith helped me make some 'educated predirtions / assumptlons: I haveforecastd donation5 to be £4,0(Ki lessthan last year due to the unortainty with the cost of liling crisis. hope is that in realty these will be much higher than predicted knt I do believe alri on the side of rautlon during these Unrtain times Is the right wayforward For Generated Payments I deliberatdyonly induded sale of QRMW merchandlse which I calculated based on last years nurnber5. My hope is that this will be higher with the purthase of rw stocK arKI suppcth purthasiF¥ memorial trees / plaques
I've budgetted £5LKI to purdwe new QRMW merdwidise a5 exlstlng stock levels are low Due to fvndraising bel on hold we hadto incur addibonal fundraising costs whith I believe wlll be less this year. F(y example, the costs incurred for a Trustee to become a licencee so we can sell alcqAKA at QRMW events pporting veterans in need is core to our value5 501 have again 1d8etted heavily for this £2.IMJ. l appreciate we often support veterans in other ways rather than just financially, but I do feel ivs important to have a robust budgetfor this Fixtures & Fittlngs £L600 was primarity down to the purthase and Installation of the perimlter fence, hence redUd this to £500 for this year AThACHMENTS Finanaal Year report FIrnCial Year Detsil report Detail report- Receipts Detall report- Payrnents Annual Bud8et l July 2022- 30 June 2023 July TSB & Cash Plu5 Bank account Statements o The balance has been calculated up to June. and the account artlvlty from the I" July wlll be Induded In next yeaes accountir Monthly bank 5t*ementy a detsiled breakdown of every transactlon, and copies of all receipts are available on request Independent audlt examination report Flxed assets reglster SIGNED: DATED: 2tr November 2022 QRMWTREASURER: Martin Jackson
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QRMW Financial Year l July 2021 to 30 June 2022 Detail Report - Year on Year Restncted £aiL £447.75 Sodalevents £om hUlknrye+V ¢4>UY £71 N•ffl•s LY2 Q16L8I ÉLW.4S £778. fj•Mr•tsd £U45.55 £([? Eor•J • oll•r• e of•sse £32.31 £Y9.86 É1326.92 £L486.Ji £IOA3L93 £orpJ IIT•S1 t5.89> £73>58 É9.2raoJ E3fj&97 £ouJ Unrnstrltt•d. £97.31 UR••fftt•d GfftNd Bnkir•r•# £6&$5 J7Q41 £25XOts XU7 E491.70 £222.39 16&r £L614,46 £o.(¥J £0 £0 £0 £o.c Q4A5 £ISA.13 £oJ)) -£18,279.64 £om 42,n9.74 £5829112 £24A38.77
QRMW Financial Year l July 2021 to 30 June 2022 Detail Report - Receipts Tor RK•lpts 7W7 P5tycied £0 .70 ES31.70 SCla1ents fQC 195. 19S. £oc £0( e¥•nts Efy249.Y) 75.65 frlA 324.35 elu) -£1.805 E201.Tr) saltolQRWnWK £121119 150. Eooj £o.(o £a s•011ts Fcywtyr•nta¢ Othw. EO.OJ £0 EO.OJ É175.51 6Mrrt5 P4¥trt¢t•d. £9X¢ £aco EQD) GIftd 8995 oco £40,012A8 £2&709 £119• £21.709A13 £8.759113 -£3227.01 Jrt*2021ts >XhJw 2Q22 42.729.74 42.729.74
QRMW Financial Year l July 2021 to 30 June 2022 Detsil Report- Payments Too V•rtwKe 2021. 2022 Bulk £0. ntthts Equ• V•hlc £0 £OJ)) £47.15 £0 .£145.23 £3U.4# £447.75 £447.75 £QL L4ts1 PIDhknaI IndEffl Éiy.n Éi.S42Ji f12TA) 287. Lqi 2,161.81 £11.45 £rn.60 £13. £iW.55 ots) £361Si nthatslrrfcosts fU6J.45 a61.45 2.221.40 £19.40 3A) Éo £1.039.63 1555 £745S5 £0 Jrchjsealknl Olnc•egjlwMrt4lrtthn £1912 3.19 É1231 £32.31 4967ffj9 4450 14 £54916 É1326.92 62,4•6. £10,431.93 £om £132691 QM1631 £s(o £826.92 £L986.31 68m v•hW•m•lDt•D¥¥•lMOT É366.97 tom £otyJ Flllll Othw•wlwn•M f9731 £253I £491.70 £97.31 4102 4246.92 £665S £2374AI £344. £253L8 £491.70 £22239 22.39 4177AI £283.19 EL124A6 Webhxthi £193. fU65¥6 ÉW•A6 £IA24.46 4274 Rthit £0.00 £oDJ £oco W•rratr5 £0 £OJ)) £om -£175.IS 41(Q.L¥) El.15 £4512.14 £llx¢ £iffj. f151.13 FIrethl EOD) £0 EOJX) £or Glssafity £0 EOX•J o.ts) £0. £0 £oA) £0 B•tar1es £oAx £o.o) £2V3L77 £288.77
QRMW Financial Year l July 2022 to 30 June 2023 Annual Bud8et *eceipts Restrrted £0 lebw Mllitary e¥iiits WoodL7¢nts 5ho¥Jsand £0 i(u £1 S•k7off rn•Th)rf•ltre•s 5akof hnd S•k70tass1 ProFffjr•I £L £1 ¥Li
C coshplus bank Wc4dr•J c81. IW 01106r2trU 1242 £98692 £3246.96
TSB IW IfjP•x3TJ BN2 4fM) É4cia £4972.75 tyJLn22 c<) thkn22 kn22 STANG4YG CK¢ STANDNG kn22 £9.924h) kn22 kn22 kn22 PAYI £VJ.923 É*.873. 03kn22 PAYA (6kn 3kn22 8kn £tf
C6kn22 STNtMNG £( El),993 Cekn22 YAI ,V9.93 07kn £5. 07kn 07kn22 £kV.M&92 £.92 (r) 1kn22 ),ta7. 22 PAYK 12)Jn r2 J.3tt. PAYI 13n22 14JJn t2 14n £?)29 £JJ.V8. ).328.28 << £72Q3 PAYMENr kn22 0kn22 PAYMENT f6kn22 17kn22 7.99 £X,470.ZT 0).456.29 £¥J.483. rA PAymr 20Mn22 2)n22 n22 kn22 Erl £Xl,474.29 £xl.412 £20,407. £,417.19 ALOVE 2knt2 EG•pfTIXI 1,456.fy5 PAYNENT *kn kn22 Jm22 kn72 Jjn J.4C4. £xJ,w £44.( £29,7. ),377. kn22 pAYNr Éè),Q7. PAYM tn72 PAYMENT kn72 PAYN 22kn .( 24kn 24JJn 22 24kn22 .9) e6 24kn22 £aw. PAYk
ZTkn22 LRfwryL•J PAYlaT 78 22 28)Jn22 kn22 kn22 9a75 )knt2 LA7 PAYK th12 (r) 9K75 y th22 Éon) 2.75 22 d22 PA Py*
Independent examinetrs report on the accounts Scciion A Independent Examiner s Report On a¢¢ounts forth• 30 222 1174051 uThl8r 144 ofthe ChNil• kt 2011 (t that an grKn tythe Chty (uKler se(Jxffl 145(5llbl of tr Chaitm B••l8 of 1Th1•p•Th kty examinabcffl was tyjt li A)>ydance tAlh 9ra1 Diredions •xmln•rf• tat•m the Chaity An indudtss a of tho 81 the evKlence that wo1 be wjtred kn an audm. and ¥J oThJ the rwt bB Ikthj to Ilmxe mattern Set out kn Ir •tatsrnent lothgr than Ihat ¢$Cke bekx Chaiili8s Ad: 8 Charrf*s * 2011212022 Nam•: Relevant wofesslonal quallllcatlonlsl or body111 any): Addr88S: S Ped Ck>se Lltlehampton BN17 7HP 2011212022 AXP lrternal
Independent examinerfs report on the accounts Section B Disclosure lave herg brlof dgts11$ 01 any Items thatth dl•cloM. 2011212022
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
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Report to the trustees/
QRMW
members of
On accounts for the year
30 June 2022 Charity no 1174651
ended
Set out on pages (remember to include the page numbers of additional sheets)
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Respective responsibilities The charity's trustees are responsible for the preparation of the accounts. of trustees and examiner The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the general Directions
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given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention.
Basis of independent My examination was carried out in accordance with general Directions examiner’s statement given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's In connection with my examination, no matter has come to my attention statement (other than that disclosed below *)
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which gives me reasonable cause to believe that in, any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the Charities Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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Please delete the words in the brackets if they do not apply.
| Relevant professional qualification(s) or body (if any): Address: Signed: Name: |
Emma Cheshire | 20/12/2022 |
|---|---|---|
| Emma Cheshire | ||
| ACCA: 1192954 | ||
| 5 Peel Close | ||
| Wick, Littlehampton | ||
| BN17 7HP |
20/12/2022
AXP Internal
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