Section C: Notes to the accounts Trustees’ annual report for the period
Period start date 0 1 0 6 2 0 Period end date 3 1 0 5 2 1
Charity No Charity name Wellgrove RDA 1 1 7 4 6 4 8 (if any)
Objectives and Activities
| SORP reference |
||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To provide therapy, fun and achievement through riding and interaction with horses to children and adults with disabilities |
| Summary of the main activities in relation to those purposes for the public beneft, in particular, the activities, projects or services identifed in the accounts. |
Para 1.17 and 1.19 |
Activities curtailed in period - see para 1.20 re COVID restrictions |
| Statement confrming whether the trustees have had regard to the guidance issued by the Charity Commission onpublic beneft |
Para 1.18 | I can confirm that all trustees are aware of the Charity Commissions guidance on Public Benefit and we review our services regularly to deliver our aims. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | Any grants issued are reviewed on an individual basis taking into account the following: Benefit to that individual/In line with the Charity's aims/Financial ~~circumstances.~~ |
| Policy on social investment including program related investment |
Para 1.38 | Any social investment must be made to the future welfare of our users or enhancement of our programmes and or facilities to benefit our clients. |
| Contribution made by volunteers | Para 1.38 | Every position in our Charity is unpaid so volunteers are absolutely vital; without them we would not be able to conduct group sessions or govern ourselves. |
| Other |
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October 2016
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Achievements and Performance
| SORP reference |
||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its benefciaries and any wider benefts to society as a whole. |
Para 1.20 | Many of our RDA clients and volunteers are in a vulnerable group.Through this time we have been unable to operate our main activities for clients due to the impact and disruption caused by numerous and regular COVID restrictions through 2020 and into 2021. We will review our operating guidance regularly to ensure any possible recommencement of activities is done so with a complete duty of care to our riders and volunteers. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
||
|---|---|---|
| Achievements against objectives set | Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
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Financial Review
| SORP reference |
||
|---|---|---|
| Review of the charity’s fnancial position at the end of the period |
Para 1.21 | Our income dropped dramatically in the year due to COVID however our financial position remains healthy. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves held for regular direct expenditure. Insurance and RDA membership fees, renewal of specialist tack, training and DBS checks. |
| Amount of reserves held | Para 1.22 | £3,000 |
| Reasons for holding zero reserves | Para 1.22 | N/A |
| Details of fund materially in defcit | Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a goingconcern |
Para 1.23 | The impact of COVID means we still find ourselves in uncertain times; the suspension of the Wellgrove Riding Stables' activities, where we base ourselves, and the loss of regular RDA clients means that the |
| road to restart is still uncertain. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
||
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Usually via general fundraising events, though none occurred in period. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | (See 1.23 Uncertainties above) |
| Other |
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Structure, Governance and Management
| Description of charity’s trusts: | SORP reference |
|
|---|---|---|
| Type of governing document (trust deed,royal charter) |
Para 1.25 | Memorandum of Understanding |
| How is the charity constituted? (e.gunincorporated association,CIO) |
Para 1.25 | Charitable Incorporated Organisation (CIO) |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are elected annually including the appointment of the Chairperson at our AGM. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
||
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | All Trustees receive a Trustee Information Pack, Role of a Trustee and a report on our charitablepurposes and accounts. |
| The charity’s organisational structure and any wider network with which the charityworks |
Para 1.51 | N/A |
| Relationship with any related parties | Para 1.51 | Member group of the national Riding for the Disabled Association (RDA) |
| Other |
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Reference and Administrative details
| Charity name | Wellgrove RDA |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 1174648 |
| Charity’s principal address | Wellgrove Farm Stables Kings Toll Road Pembury Kent TN2 4BE |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|
| Mrs L Douglas | Chair | ||
| Mr J Gower | Treasurer | ||
| Mrs C Finch | Secretary | ||
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October 2016
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Reference and Administrative details (cont)
Corporate trustees – names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year |
|
|---|---|---|
| N/A | ||
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October 2016
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Funds held as custodian trustees on behalf of others
Description of the assets held in this N/A capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
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October 2016
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Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Jeremy Gower Full name(s)
Position (eg Secretary, Treasurer Chair, etc)
Date 23 November 2023
Charity Accounts templates – Trustees’ annual report for the period
October 2016
Wellgrove RDA Receipts and Payments Account for the year 1 June 2020 to 31 May 2021
| 2018/19 | 2018/19 | 2019/20 | ||
|---|---|---|---|---|
| 2020/21 | ||||
| Accumulated Funds at Year Start (1 June) | ||||
| HSBC Community Account | 8274.98 | 10973.07 | ||
| 11512.27 | ||||
| Cash in Hand | 601.00 | 50.00 |
10.00 | |
| Liabilities (Uncashed Cheques) | 386.21 | 0.00 | ||
| 0.00 | ||||
| ------------ | -------------- | |||
| ------------- | ||||
| 8489.77 | 11023.07 | |||
| 11522.27 | ||||
| Receipts | ||||
| Donations Collected | 955.74 | 525.00 | - | |
| RDA Lesson Payments† | 5373.40 | 4222.00 | ||
| 1471.00 | ||||
| Wellgrove LLP (0.5 share DBS check cost | for Staf) | 50.00 | 62.00 | |
| - | ||||
| Easter Fundraiser | - | 210.00 |
- | |
| Table Top Sale Fundraiser | 691.30 | - | ||
| - | ||||
| Cake Sale Fundraiser | - | 96.50 | - | |
| Lotto Receipts | 52.00 | 53.50 | ||
| 56.50 | ||||
| Additional Donations_(Prev. Liabilities Written Of)_ |
58.21 | - | ||
| - | ||||
| -------------- | ------------ | ------------- | ||
| 7180.65 | 5169.00 | |||
| 1527.50 | ||||
| Payments | ||||
| RDA Membership Fees & Insurance* | 648.85 | 1640.00 | ||
| 760.50 | ||||
| Wellgrove LLP Instructor fees/horse hire | 2474.50 | 2927.00 | ||
| - | ||||
| Companies House Late Filing Penalty | 150.00 | - | ||
| - | ||||
| RDA Training Assessment for Wellgrove | - | 16.80 | - | |
| RDA SE Training for Volunteers | 40.00 | - | ||
| - | ||||
| DBS (CRB) Disclosure (For LLP Staf) | 100.00 | 50.00 | ||
| - | ||||
| DBS (CRB) Check RDA New Volunteers | 24.00 | 36.00 | ||
| - | ||||
| Sundries for Easter Egg Hunt | 138.02 | - | ||
| - | ||||
| Specialist Tack and other RDA equipment | 916.49 | - | ||
| - | ||||
| Hire of Venues for Meetings/Fundraisers | 72.00 | - | ||
| - | ||||
| Gift for long term RDA Volunteer | 43.49 | - | ||
| - | ||||
| TWBC Lottery Licence | 40.00 | - | ||
| - | ||||
| Christmas cards for RDA Volunteers/Clients |
- | - | ||
| 41.67 | ||||
| ----------- | ------------ | |||
| ------------- |
4647.35
4669.80
802.17
Net Receipts / Payments (Surplus) in Year 2533.30 499.20 725.33
| Current Assets at Year End (31 May) | |||
|---|---|---|---|
| HSBC Community Account | 10973.07 | 11512.27 | |
| 12237.60 | |||
| Cash in Hand | 50.00 |
10.00 |
10.00 |
| Liabilities† |
0.00 |
0.00 |
0.00 |
| ------------- | -------------- ------------- | ||
| 11023.07 | 11522.27 | ||
| 12247.60 |
†Sum for 2020/21 includes £943 credited to bank in cash by E Whittaker on 30 Aug 20 – related Wellgrove LLP invoice not received.
*The RDA fees/insurance payments for 2019/20 and 2020/21 paid within same year (2019/20). 2021/22 paid in 2020/21.
I confirm that the above receipts and Payments Account is in accordance with the financial records of the Wellgrove RDA charity and that the closing balances were as shown on the relevant dates.
Jeremy Gower, Treasurer, Wellgrove RDA 11 July 2021