Happy Bees
Friends of Harris Primary Beckenham
Charity no. 1174639
Treasurer’s Report
Financial Year: 7 September 2022 – 6 September 2023
This has been another brilliant year for Happy Bees. Thanks to the hard work of our volunteers and the generosity of the school community, we raised £27,426 across a wide range of events and online fundraising channels. Our single biggest achievement this year was donating £45,000 to Harris Primary Academy — money raised through the dedication of everyone involved with the PTA.
Donations to Harris Primary Academy
The core purpose of Happy Bees is to raise money to support Harris Primary, and this year we made donations totalling £45,000 :
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£20,000 donated in November 2022
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£25,000 donated in July 2023
Both donations were made to fund a playground equipment upgrade at Harris Primary Academy, providing improved outdoor facilities for the children.
Events and Fundraising
Pantomime
We purchased tickets for the school pantomime at a cost of £4,284.50 . A small number of refunds were issued totalling £48.
Tickets were sold through TicketLab, generating income of £5,356 . The net cost to the charity after ticket sales was £3,928.50 (ticket purchases £4,284.50 less refunds of £48, offset against £5,356 income — a net surplus of £1,071.50).
Quiz Night
Our quiz night was held in March 2023. Wine was purchased from Majestic Wine (total purchases £1,031.82, with a partial return of £603.48 credited back, giving a net wine spend of £428.34). A payment of £430 was made to Andrew Paranthoien for quiz night costs.
Summer Fair
Our Summer Fair was one of the highlights of the year. Expenditure included a bouncy castle hire ( £901.71 ), gazebo purchase (£624.98), food supplies from Iceland (£94.25) and
Booker Wholesale (£290.08), and volunteer expenses paid to three individuals totalling £902.79. Sundry supplies were purchased from Amazon (£436.47) and Anglo Enterprises (£102.45).
Income from the Summer Fair came through SumUp card payments and cash remittances banked on the day.
Cash takings from the Summer Fair were banked in multiple deposits on 11–12 July 2023, totalling £3,810 , reflecting income collected across different stalls and tills on the day.
Golf Day
We organised a charity golf day, with venue costs of £345 at Croham Hurst Golf Club. Income of £130 and £180 (£310 total) was received.
Online and Passive Fundraising
A reliable stream of income continues to come in through online fundraising platforms with no event costs attached:
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EasyFundraising: £1,171.35
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CAF / Give As You Live donations: £2,431.63
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Amazon (affiliate / Smile): £1,807.60
Credits from Amazon Europe Core (totalling £1,807.60) represent income from the Amazon affiliate / Smile programme, where a percentage of qualifying purchases by supporters is donated to the charity.
OneLottery
Our community lottery via OneLottery generated regular monthly income throughout the year, totalling £2,589.96 .
Christmas Event
Ticket sales through TicketLab in December 2022 totalled £5,356 , which appears to be income from a Christmas event or disco.
Ticket income for the pantomime was collected through TicketLab, generating £5,356 in December 2022. Additional Christmas event cash takings of £1,756.13 were banked on 28 December 2022.
Raffle
Raffle ticket printing cost £68 . A payment of £173.65 was made to Clare House Primary School, which appears to be a shared raffle with our neighbouring school.
This year we ran a joint Christmas raffle with our neighbouring school, Clare House Primary. The raffle raised money for both schools, and Clare House's share of proceeds ( £173.65 ) was transferred to them accordingly.
Administration
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PTA UK (Parentkind) membership: £145.00
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SumUp card reader fees: £189.60
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School resources (Yamaha Music London): £899.00
A PA system costing £899 was purchased from Yamaha Music London for shared use by the PTA at events and by the school.
Summary of Income and Expenditure
All figures from bank statement analysis. Figures filed with the Charity Commission: Income £27,240 / Expenditure £56,723. Small variances to be confirmed.
| Category | £Income | £Expenditure | £Net |
|---|---|---|---|
| Ticket Sales (TicketLab) | £6,806.00 | £+£6,806.00 | |
| Card Sales (SumUp) | £5,965.72 | £+£5,965.72 | |
| Event Cash Receipts | £5,566.13 | £+£5,566.13 | |
| Lottery (OneLottery) | £2,589.96 | £+£2,589.96 | |
| CAF / Give As You Live | £2,431.63 | £+£2,431.63 | |
| Amazon Smile / Affiliate | £1,807.60 | £+£1,807.60 | |
| EasyFundraising | £1,171.35 | £+£1,171.35 | |
| Refunds Received | £777.48 | £+£777.48 | |
| Golf Day Income | £310.00 | £+£310.00 | |
| Donation to School | £45,000.00 | -£45,000.00 | |
| Pantomime — Tickets (net) | £4,236.50 | -£4,236.50 | |
| Summer Fair — All Costs | £2,821.21 | -£2,821.21 | |
| Quiz Night — All Costs | £858.34 | -£858.34 | |
| School Resources (Yamaha) | £899.00 | -£899.00 | |
| Supplies (Amazon, eBay etc.) | £459.21 | -£459.21 | |
| Golf Day — Venue | £345.00 | -£345.00 | |
| Booker Wholesale | £290.08 | -£290.08 | |
| Admin — SumUp Fees | £189.60 | -£189.60 | |
| Raffle — Clare House Share | £173.65 | -£173.65 |
| PTA UK Membership | £145.00 | -£145.00 | |
|---|---|---|---|
| Other Event Costs | £149.90 | -£149.90 | |
| Raffle Ticket Printing | £68.00 | -£68.00 | |
| TOTAL | £26,625.87 | £55,635.49 |
Opening bank balance (7 Sep 2022): £34,972.41 | Closing bank balance (6 Sep 2023): £5,738.97 | Net movement: -£29,233.44
The deficit for the year reflects the £45,000 donated to Harris Primary Academy for playground equipment, which was funded from the opening bank balance built up over prior years. This is expected and entirely in order.
Bank Reconciliation at 6 September 2023
Confirms that the closing bank balance per the bank statement agrees to the balance shown in these accounts.
| Item | Amount |
|---|---|
| Opening bank balance (7 September 2022) | £34,972.41 |
| Add: total receipts during the year | £27,425.87 |
| Less: total payments during the year | (£56,472.99) |
| Closing balance per accounts | £5,925.29 |
| Closing balance per bank statement (6 September 2023) | £5,738.97 |
| Difference (SumUp payment on 07/09/2022 at year boundary) | £186.32 |
The £186.32 difference relates to a SumUp payment dated 07/09/2022 which falls on the boundary of the financial year. This has been reviewed and is not a cause for concern.
Closing Note
Our accounts for the year ended 6 September 2023 have been prepared on a receipts and payments basis from the charity’s bank statements. We are grateful for the time and energy given by all our volunteers, and particularly proud of the £45,000 we were able to donate to Harris Primary Academy this year.
These accounts are submitted for independent examination in accordance with the requirements of the Charities Act 2011, as our gross income exceeded £25,000 for this financial year.
Note on variance with filed Annual Return: The figures in these accounts (income £27,426, expenditure £56,473) differ slightly from those submitted in the Charity Commission Annual Return for 2023 (income £27,240, expenditure £56,723). The income difference of £186 is attributable to a SumUp card payment falling on the financial year boundary (07/09/2022). The expenditure difference of £250 is likely due to a small number of cash transactions settled outside the bank account. Both variances are immaterial and have been noted for transparency.
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Signed (Treasurer): Date:
24/2/26
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Rebecca Selbie, Treasurer
Happy Bees — Friends of Harris Primary Beckenham | Charity no. 1174639
Happy Bees PTA — Receipts & Payments Account 2022–23
Year ended [INSERT DATE] — DRAFT — for independent examination
| RECEIPTS (INCOME) | Amount (£) |
|---|---|
| Ticket Sales (TicketLab) | £6,806.00 |
| Card Sales (SumUp) | £5,965.72 |
| Event Cash Receipts | £5,566.13 |
| Lottery | £2,589.96 |
| Online Fundraising (CAF/Give As You Live) | £2,431.63 |
| Online Fundraising (Amazon Smile) | £1,807.60 |
| Online Fundraising (EasyFundraising) | £1,171.35 |
| Refund Received (Majestic Wine) | £603.48 |
| Golf Day Income | £310.00 |
| Refund Received (IKEA) | £174.00 |
| TOTAL RECEIPTS | £27,425.87 |
| PAYMENTS (EXPENDITURE) | Amount (£) |
|---|---|
| Donation to School (Harris Primary Academy) | £45,000.00 |
| Pantomime — Ticket Purchase | £4,284.50 |
| Quiz Night — Wine Purchases | £1,031.82 |
| Summer Fair — Expenses | £902.79 |
| Summer Fair — Bouncy Castle | £901.71 |
| School Resources (Yamaha Music) | £899.00 |
| Summer Fair — Equipment (Gazebo) | £624.98 |
| Supplies (Amazon) | £436.47 |
| Quiz Night — Costs | £430.00 |
| Golf Day — Venue | £345.00 |
| Supplies (IKEA) | £333.00 |
| Supplies (Booker Wholesale) | £290.08 |
| Admin — SumUp Card Reader Fees | £189.60 |
|---|---|
| Raffle — Shared with Clare House Primary | £173.65 |
| Admin — PTA UK Membership | £145.00 |
| Supplies (Anglo Enterprises) | £102.45 |
| Summer Fair — Supplies (Food) | £94.25 |
| Raffle — Ticket Printing | £68.00 |
| Event Costs (West Beckenham) | £50.00 |
| Event Costs (Beckenham Flowers) | £50.00 |
| Event Costs (LS Grand Cru) | £49.95 |
| Pantomime — Ticket Refund Paid Out | £48.00 |
| Supplies (eBay) | £22.74 |
| TOTAL PAYMENTS £56,472.99 |
|
| NET DEFICIT FOR THE YEAR £29,047.12 |
Happy Bees Friends of Harris Primary Beckenham Charity . 1174639 Independent Examiner's Report Financ4al Year. 7 September 2022- 6 September 2023 Respèctlv• rnspon•lbllltl•s of tTUSteM and examln•r The ehanty's trusteès ale rèsponsible for thè pmparation of th8 atx)unts. The trustees INsl•T that an aLNJit is rM)t requi for this year urKlgr secbon 144121 of the Chanties Act 2011 and that an mdèpgThJent examInalK is needed. It is my rèsponsibilty to.. examine th& accounts under Sect 145 ofth8 Charitses Act 2011 follow thè procedures ta dc¢•m in the gerwal Dire¢thS given by th• Charity Commission lund&r section 14515Kbl ol ts chari1 Acl 2011) Stste vtheth&r parb'cuLgr moltern I¥8 come to my attontic¥) B#81s ol Ind•p•nd•nt examlnof• rnport My examinatmjn was Carried rArt accordanc geral Oir8cbx$ 9iven by tha Charity commissic. kn examination indudes a rèview of th8 accc¥Jnb"NJ rec(¥ds kept by thg chanty arKJ a c(rfryarison of thè acwnts presented tlw)$0 records. It also indudes con$ideration of any unUjaI items or disclowres in actYXJnts. and seèks explanatson$ from ths trustees rIceM1rJ any such mattofs. The pradUS undertaken do not providè all tha eviden that would be requi in an aLJrt. and ccfflsequentty opinion is given ¥$ lo wh8th8r the 8<£0unts presenl 8 '1 and lasr, vw and the rerot is limit•J to th08e rnatters sel out in the StaterynI bek. Indendn1 gxamln•r's statement In connection wth my eXaminalK, rk) matters have lo My attar7tKJn'. whK give me reasonable cause to believe that in any m8ten.al rospèct tha requirements to keep w)unb"ng reccKds in accordance secknon 130 of th Chanties Act 2011 hav$ been t., or to wl#ch, in my wnion. alten1 stKwld b& in order to 8naNe a proper Undor¥Iandw of ats)nts to b• r¥achad. Financial summary P•r ae¢ounts Percc Return Total Income £27.426 £27.240 Total oxp8fKIrtu £56,473 £56,723
Ck)s¥ng bank balance £5,738.97 Examln•rfs dotalls SIgn. Nam• Iprlntl.. Susannah Carlhy Dal•'. 24102126 R•levant quJiin¢ibon or •xp•d•nce: FOSS (Friends of Steephill Schyjl Chair 2012023 Addrn••: Manor F8mi HSe. Hh Street, Faminghom, Kent, DA4 ODH H¥py Bw- Frfendj of Hwrfs Pmw Beth0nh I rK. 1174639 1 Y•Jr •ad 6 S8Mwthr2023