## **Happy Bees** 

Friends of Harris Primary Beckenham 

_Charity no. 1174639_ 

## **Treasurer’s Report** 

Financial Year: 7 September 2022 – 6 September 2023 

This has been another brilliant year for Happy Bees. Thanks to the hard work of our volunteers and the generosity of the school community, we raised **£27,426** across a wide range of events and online fundraising channels. Our single biggest achievement this year was donating **£45,000 to Harris Primary Academy** — money raised through the dedication of everyone involved with the PTA. 

## **Donations to Harris Primary Academy** 

The core purpose of Happy Bees is to raise money to support Harris Primary, and this year we made donations totalling **£45,000** : 

- £20,000 donated in November 2022 

- £25,000 donated in July 2023 

Both donations were made to fund a **playground equipment upgrade** at Harris Primary Academy, providing improved outdoor facilities for the children. 

## **Events and Fundraising** 

## **Pantomime** 

We purchased tickets for the school pantomime at a cost of **£4,284.50** . A small number of refunds were issued totalling £48. 

Tickets were sold through TicketLab, generating income of **£5,356** . The net cost to the charity after ticket sales was £3,928.50 (ticket purchases £4,284.50 less refunds of £48, offset against £5,356 income — a net surplus of £1,071.50). 

## **Quiz Night** 

Our quiz night was held in March 2023. Wine was purchased from Majestic Wine (total purchases £1,031.82, with a partial return of £603.48 credited back, giving a net wine spend of £428.34). A payment of **£430** was made to Andrew Paranthoien for quiz night costs. 

## **Summer Fair** 

Our Summer Fair was one of the highlights of the year. Expenditure included a bouncy castle hire ( **£901.71** ), gazebo purchase (£624.98), food supplies from Iceland (£94.25) and 



Booker Wholesale (£290.08), and volunteer expenses paid to three individuals totalling £902.79. Sundry supplies were purchased from Amazon (£436.47) and Anglo Enterprises (£102.45). 

Income from the Summer Fair came through SumUp card payments and cash remittances banked on the day. 

Cash takings from the Summer Fair were banked in multiple deposits on 11–12 July 2023, totalling **£3,810** , reflecting income collected across different stalls and tills on the day. 

## **Golf Day** 

We organised a charity golf day, with venue costs of **£345** at Croham Hurst Golf Club. Income of £130 and £180 (£310 total) was received. 

## **Online and Passive Fundraising** 

A reliable stream of income continues to come in through online fundraising platforms with no event costs attached: 

- **EasyFundraising:** £1,171.35 

- **CAF / Give As You Live donations:** £2,431.63 

- **Amazon (affiliate / Smile):** £1,807.60 

Credits from Amazon Europe Core (totalling £1,807.60) represent income from the Amazon affiliate / Smile programme, where a percentage of qualifying purchases by supporters is donated to the charity. 

## **OneLottery** 

Our community lottery via OneLottery generated regular monthly income throughout the year, totalling **£2,589.96** . 

## **Christmas Event** 

Ticket sales through TicketLab in December 2022 totalled **£5,356** , which appears to be income from a Christmas event or disco. 

Ticket income for the pantomime was collected through TicketLab, generating **£5,356** in December 2022. Additional Christmas event cash takings of **£1,756.13** were banked on 28 December 2022. 

## **Raffle** 

Raffle ticket printing cost **£68** . A payment of **£173.65** was made to Clare House Primary School, which appears to be a shared raffle with our neighbouring school. 

This year we ran a joint Christmas raffle with our neighbouring school, Clare House Primary. The raffle raised money for both schools, and Clare House's share of proceeds ( **£173.65** ) was transferred to them accordingly. 



## **Administration** 

- **PTA UK (Parentkind) membership:** £145.00 

- **SumUp card reader fees:** £189.60 

- **School resources (Yamaha Music London):** £899.00 

A **PA system** costing £899 was purchased from Yamaha Music London for shared use by the PTA at events and by the school. 

## **Summary of Income and Expenditure** 

_All figures from bank statement analysis. Figures filed with the Charity Commission: Income £27,240 / Expenditure £56,723. Small variances to be confirmed._ 

|**Category**|**£Income**|**£Expenditure**|**£Net**|
|---|---|---|---|
|Ticket Sales (TicketLab)|£6,806.00||£+£6,806.00|
|Card Sales (SumUp)|£5,965.72||£+£5,965.72|
|Event Cash Receipts|£5,566.13||£+£5,566.13|
|Lottery (OneLottery)|£2,589.96||£+£2,589.96|
|CAF / Give As You Live|£2,431.63||£+£2,431.63|
|Amazon Smile / Affiliate|£1,807.60||£+£1,807.60|
|EasyFundraising|£1,171.35||£+£1,171.35|
|Refunds Received|£777.48||£+£777.48|
|Golf Day Income|£310.00||£+£310.00|
|Donation to School||£45,000.00|-£45,000.00|
|Pantomime — Tickets (net)||£4,236.50|-£4,236.50|
|Summer Fair — All Costs||£2,821.21|-£2,821.21|
|Quiz Night — All Costs||£858.34|-£858.34|
|School Resources (Yamaha)||£899.00|-£899.00|
|Supplies (Amazon, eBay etc.)||£459.21|-£459.21|
|Golf Day — Venue||£345.00|-£345.00|
|Booker Wholesale||£290.08|-£290.08|
|Admin — SumUp Fees||£189.60|-£189.60|
|Raffle — Clare House Share||£173.65|-£173.65|





|PTA UK Membership||£145.00|-£145.00|
|---|---|---|---|
|Other Event Costs||£149.90|-£149.90|
|Raffle Ticket Printing||£68.00|-£68.00|
|**TOTAL**|**£26,625.87**|**£55,635.49**||



_Opening bank balance (7 Sep 2022): £34,972.41  |  Closing bank balance (6 Sep 2023): £5,738.97  |  Net movement: -£29,233.44_ 

The deficit for the year reflects the **£45,000 donated to Harris Primary Academy** for playground equipment, which was funded from the opening bank balance built up over prior years. This is expected and entirely in order. 

## **Bank Reconciliation at 6 September 2023** 

_Confirms that the closing bank balance per the bank statement agrees to the balance shown in these accounts._ 

|**Item**|**Amount**|
|---|---|
|Opening bank balance (7 September 2022)|£34,972.41|
|Add: total receipts during the year|£27,425.87|
|Less: total payments during the year|(£56,472.99)|
|**Closing balance per accounts**|**£5,925.29**|
|Closing balance per bank statement (6 September 2023)|£5,738.97|
|_Difference (SumUp payment on 07/09/2022 at year boundary)_|_£186.32_|



_The £186.32 difference relates to a SumUp payment dated 07/09/2022 which falls on the boundary of the financial year. This has been reviewed and is not a cause for concern._ 



## **Closing Note** 

Our accounts for the year ended 6 September 2023 have been prepared on a receipts and payments basis from the charity’s bank statements. We are grateful for the time and energy given by all our volunteers, and particularly proud of the **£45,000** we were able to donate to Harris Primary Academy this year. 

These accounts are submitted for independent examination in accordance with the requirements of the Charities Act 2011, as our gross income exceeded £25,000 for this financial year. 

**Note on variance with filed Annual Return:** The figures in these accounts (income £27,426, expenditure £56,473) differ slightly from those submitted in the Charity Commission Annual Return for 2023 (income £27,240, expenditure £56,723). The income difference of £186 is attributable to a SumUp card payment falling on the financial year boundary (07/09/2022). The expenditure difference of £250 is likely due to a small number of cash transactions settled outside the bank account. Both variances are immaterial and have been noted for transparency. 


**----- Start of picture text -----**<br>
Signed (Treasurer):  Date:<br>24/2/26<br>**----- End of picture text -----**<br>


_Rebecca Selbie, Treasurer_ 

Happy Bees — Friends of Harris Primary Beckenham  |  Charity no. 1174639 



## **Happy Bees PTA — Receipts & Payments Account 2022–23** 

_Year ended [INSERT DATE] — DRAFT — for independent examination_ 

|**RECEIPTS (INCOME)**|**Amount (£)**|
|---|---|
|Ticket Sales (TicketLab)|£6,806.00|
|Card Sales (SumUp)|£5,965.72|
|Event Cash Receipts|£5,566.13|
|Lottery|£2,589.96|
|Online Fundraising (CAF/Give As You Live)|£2,431.63|
|Online Fundraising (Amazon Smile)|£1,807.60|
|Online Fundraising (EasyFundraising)|£1,171.35|
|Refund Received (Majestic Wine)|£603.48|
|Golf Day Income|£310.00|
|Refund Received (IKEA)|£174.00|
|**TOTAL RECEIPTS**|**£27,425.87**|



|**PAYMENTS (EXPENDITURE)**|**Amount (£)**|
|---|---|
|Donation to School (Harris Primary Academy)|£45,000.00|
|Pantomime — Ticket Purchase|£4,284.50|
|Quiz Night — Wine Purchases|£1,031.82|
|Summer Fair — Expenses|£902.79|
|Summer Fair — Bouncy Castle|£901.71|
|School Resources (Yamaha Music)|£899.00|
|Summer Fair — Equipment (Gazebo)|£624.98|
|Supplies (Amazon)|£436.47|
|Quiz Night — Costs|£430.00|
|Golf Day — Venue|£345.00|
|Supplies (IKEA)|£333.00|
|Supplies (Booker Wholesale)|£290.08|





|Admin — SumUp Card Reader Fees|£189.60|
|---|---|
|Raffle — Shared with Clare House Primary|£173.65|
|Admin — PTA UK Membership|£145.00|
|Supplies (Anglo Enterprises)|£102.45|
|Summer Fair — Supplies (Food)|£94.25|
|Raffle — Ticket Printing|£68.00|
|Event Costs (West Beckenham)|£50.00|
|Event Costs (Beckenham Flowers)|£50.00|
|Event Costs (LS Grand Cru)|£49.95|
|Pantomime — Ticket Refund Paid Out|£48.00|
|Supplies (eBay)|£22.74|
|**TOTAL PAYMENTS**<br>**£56,472.99**||
|||
|**NET DEFICIT FOR THE YEAR**<br>**£29,047.12**||





Happy Bees
Friends of Harris Primary Beckenham
Charity ￿. 1174639
Independent Examiner's Report
Financ4al Year. 7 September 2022- 6 September 2023
Respèctlv• rnspon•lbllltl•s of tTUSteM and examln•r
The ehanty's trusteès ale rèsponsible for thè pmparation of th8 atx)unts. The trustees
I￿Ns￿l•T that an aLNJit is rM)t requi￿ for this year urKlgr secbon 144121 of the Chanties Act
2011 and that an mdèpgThJent examInalK￿ is needed.
It is my rèsponsibilty to..
examine th& accounts under Sect￿ 145 ofth8 Charitses Act 2011
follow thè procedures ta￿ dc¢•m in the gerwal Dire¢th￿S given by th• Charity
Commission lund&r section 14515Kbl ol ts chari1￿ Acl 2011)
Stste vtheth&r parb'cuLgr moltern I￿¥8 come to my attontic¥)
B#81s ol Ind•p•nd•nt examlnof• rnport
My examinatmjn was Carried rArt ￿ accordanc* ger￿al Oir8cbx$ 9iven by tha
Charity commissic￿. kn examination indudes a rèview of th8 accc¥Jnb"NJ rec(¥ds kept by thg
chanty arKJ a c(rfryarison of thè acwnts presented tlw)$0 records. It also indudes
con$ideration of any unU￿jaI items or disclowres in actYXJnts. and seèks explanatson$
from ths trustees ￿rIceM1r￿J any such mattofs. The pr￿adU￿S undertaken do not providè
all tha eviden￿ that would be requi￿ in an aL*Jrt. and ccfflsequentty opinion is given ¥$
lo wh8th8r the 8<£0unts presenl 8 '1￿￿ and lasr, vw and the rerot is limit•J to th08e
rnatters sel out in the Statery￿nI bek￿.
Inde￿nd*n1 gxamln•r's statement
In connection wth my eXaminalK￿, rk) matters have lo My attar7tKJn'.
whK* give me reasonable cause to believe that in any m8ten.al rospèct tha
requirements to keep w)unb"ng reccKds in accordance secknon 130 of th
Chanties Act 2011 hav$ been ￿t., or
to wl#ch, in my wnion. alten1￿￿ stKwld b& in order to 8naNe a proper
Undor¥Iandw￿ of ￿ ats)￿nts to b• r¥achad.
Financial summary
P•r ae¢ounts
Percc
Return
Total Income
£27.426
£27.240
Total oxp8fKIrtu
£56,473
£56,723

Ck)s¥ng bank balance
£5,738.97
Examln•rfs dotalls
SIgn￿.
Nam• Iprlntl..
Susannah Carlhy
Dal•'.
24102126
R•levant quJiin¢*ibon or
•xp•d•nce:
FOSS (Friends of Steephill Schyjl Chair 201￿2023
Addrn••:
Manor F8mi H￿Se. H￿h Street, Faminghom, Kent, DA4
ODH
H¥py Bw- Frfendj of Hwrfs Pmw Beth0nh￿ I rK*. 1174639 1 Y•Jr •￿ad 6 S8Mwthr2023