Trustees’ Annual Report for the period
From 1/4/2023 Period start date To 31/3/2024 Period end date
Charity name: St Austell U3A
Charity registration number: 1174637
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | St Austell U3A continues to promote the values of the UK National U3A organisation. These values are captured in “Learn, Laugh, Live” where activities targeting education for the retired community are actively encouraged. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
St Austell carries this out by operating 41 Interest Groups. They are accessed by the local community primarily at our rented suite of meeting rooms in St Austell. A smaller number of groups meet at other commercial premises more suited to the needs of the group such as dancing. There is a good mix of both physically active interest groups such as Tai Chi and Line Dancing; and groups which are easily accessible to those with mobility issues. Book Clubs are particularly popular, and the high numbers expressing interest means that four groups are now running. More intellectually demanding groups such as Bridge, Mah Jong and languages are successful; and for the able bodied there are both short walk and long walking groups. Walks throughout Cornwall have included. Crantock Minions on Bodmin Moor Mylor Bridge Lostwithiel Lerryn Padstow Fowey Portscatho Polly Joke Par Gover Valley Trelissick |
| Painting, singing, pottery, drama, and ukulele groups address the needs of artistically inclined members. Currently, the sciences are not addressed, but three new groups have been created this year, a fourth is being incubated, and it is anticipated that further groups will be created as potential group leaders step forward. St Austell U3A recognises the issues faced by older people who live on their own and a new Interest Group has been set up specifically to address this. New groups often get created through the members’ coffee morning networking activities that take place twice a month, and through presentations by specialists in their field which have included: History of Charlestown The Wonderful World of Herbs and Spices The Work of Barnados The History of China Clay in Cornwall The Cornwall Wildlife Trust The Work of the Friends of the Royal Cornwall Hospital The Treasures of Lanhydrock Shelter Box Wine Group events included: Spanish wine with food pairing Wine Quiz night Visit to local vineyard Visits to local wine merchants Summer Garden Party The Theatre Group have enjoyed a variety of outings including: The Devil Wears Prada ‘Murder Mystery’ evening at Bodmin & Wenford Railway “The Tempest” “Twelfth Night”. ‘Captain Corelli’s Mandolin’ at the Minnack ‘The Mousetrap’ at Hall For Cornwall ‘Buddy Holly Story’, Theatre Royal Plymouth Social Events included: A walking tour of theTamar Bridge River cruise on the River Exe Quiz evening Colwith Farm Distillery Dickensian Evening in Tavistock Healeys Cyder Farm Christmas Extravaganza |
||
|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
issued by the Charity Commission on public benefit
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | St Austell U3A attractsolder members of our community who are no longer in full- time employment or raising a family. We are an inclusive organisation that welcomes people from all ethnic groups and walks of life, our groups include social activities to bring people together to help alleviate the effects of loneliness thus promoting mental health and physical wellbeing. One member celebrated her 100th birthday! |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Refer to summary annual accounts and audit statement. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | No policy on holding reserves. |
| Amount of reserves held | Para 1.22 | None |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Annual subscriptions and fees for usage of premises. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
St Austell U3A is a subsidiary of the national U3A. |
|
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Election at the Annual General Meeting or co-opted during the year as vacancies arise. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | St Austell U3A |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1174637 |
| Charity’s principal address | 11 Hollow Burrow View St Austell PL25 3GH |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Maryanne Thomas | Chair | March ’23 – Feb ‘24 | AGM | |
| Chris Scott | Treasurer | AGM | ||
| Carol Folley | Minutes Secretary | AGM | ||
| Joan Hooper | Asst Mem’shipSec | AGM | ||
| JennySkipp | MembershipSec | AGM | ||
| Lucinda Davison | Chair | Feb ‘24 – March ‘24 | AGM | |
| Chris Crane | Web site and media | AGM | ||
| Sandra Matta | March ’23 – May‘23 | AGM | ||
| Chris Timmins | Groups Co-ordinator | AGM | ||
| Richard Ash | Secretary | Oct ’23 – March ‘24 | AGM | |
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Heather Evelyn Lovegrove Position (eg Secretary, Treasurer (since August 2024) Chair, etc) Date 1/11/2024
St Austell U3A - Summary Annual Accounts 2023-2024
| Main Account Opening Balance £20,027.67 Income Memberships £7,861.00 Donation (Barclays mandate issue) £50.00 Donation £20.00 PPCs £4,643.00 Gift Aid £184.13 Refunds from Minnack £73.00 Refund from speaker £60.00 Net Inter account transfers £297.00 Total Income £13,188.13 Expenditure Arts Centre Rent £6,150.00 Zoom £187.08 Web site £169.20 Speakers £325.00 Web calendar plug in £41.72 U3A membership fee £1,256.00 U3A Licence £335.00 TAM magazine £744.90 Stationery £142.10 Postage £23.44 Lanyards £115.98 Printing paper £21.95 3rd Sum Up machine £94.80 New office equipment £770.70 T shirts & keys £150.98 Tabards & cycle lock £50.47 Sundries £93.25 Coffee expenses £12.65 New group set up costs £151.42 Refunds (duplicate subs) £60.00 £10,896.64 Closing Balance £22,319.16 |
||
|---|---|---|
| Social Group Account Opening Balance £2,663.34 Income £8,274.57 Expenditure £7,226.52 ClosingBalance £3,711.39 |
||
| Theatre Group Account Opening Balance £663.63 Income £5,857.72 Expenditure £6,113.82 ClosingBalance £407.53 |
||
| Wine Group Account Opening Balance £966.05 Income £5,722.55 Expenditure £4,950.81 ClosingBalance £1,737.79 |
||
| Totals Opening Balance £24,320.69 Income £33,042.97 Expenditure £29,187.79 ClosingBalance £28,175.87 |
St Austell U3A Independent Verifieation of ADnug1 Accounts Name: Eileen Dunwell Address: 42 North R(L Pentewary St Austell, PL26 6DG I have examined the financial records for St Austell U3A and confirni and verify that the following is a correct and true record for the finances at 31. March 2024. All transactions have been subject to double authorisatio except for debit card payments which have been evidenced by receipts. Maill Account 20-30-47 Acc No 33697363 Balanc£ at 31. March 2024 £22J19.16 Theatre Group Account 20-30-47 Acc No 63651363 Balance at 31" March 2024 £407.53 Social Group Aecount 20-30-47 Acc No 03844102 Balance at 31. March 2024 £3,711J9 Wine Group Account20-3047AcoNo 23132587. . Balance at 31. March 2024 £1,737.79 ME Account 20-30-47 Acc No 33164489 Balance at 31" March 2024 £IIMI.41 Signed: Position: Pentewan Village Hall TTht Treasurer