Trustees’ Annual Report for the period
From 1/4/2022 Period start date To 31/3/2023 Period end date
Charity name: St Austell U3A
Charity registration number: 1174637
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | St Austell U3A contnues to promote the values of the UK Natonal U3A organisaton. These values are captured in “Learn, Laugh, Live” where actvites targetng educaton for the retred community are actvely encouraged. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
St Austell carries this out by operatng 41 Interest Groups. They are accessed by the local community primarily at our rented suite of meetng rooms in St Austell. A smaller number of groups meet at other commercial premises more suited to the needs of the group such as dancing. There is a good mix of both physically actve interest groups such as Tai Chi, and groups which are easily accessible to those with mobility issues. Book Clubs are partcularly popular, and the high numbers expressing interest means that four groups are now running. More intellectually demanding groups such as Bridge and languages are successful, and for the able bodied there are both short walk and long walking groups. Paintng, singing, potery, drama, and ukulele groups address the needs of artstcally inclined members. St Austell U3A recognises the issues faced by older people who live on their own and a new Interest Group has been set up specifcally to address this. New groups ofen get created through the members cofee morning networking actvites that take place twice a month, and through presentatons by specialists in their feld such as Shelter Box. |
| Statement confirming whether the trustees have |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission |
had regard to the guidance on public benefit. issued by the Charity Commission on public benefit
Additional information (optional)
You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | St Austell U3A attracts older members of our community who are no longer in full- time employment or raising a family. We are an inclusive organisation that welcomes people from all ethnic groups and walks of life, our groups include social activities to bring people together to help alleviate the effects of loneliness thus promoting mental health and physical wellbeing. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against Para 1.41
| objectives set | ||
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Refer to annual accounts summary and independent verification. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | No policy for holding reserves. |
| Amount of reserves held | Para 1.22 | None |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
St Austell U3A is a subsidiary of the national U3A. |
|
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Election at the Annual General Meeting |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | St Austell U3A |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1174637 |
| Charity’s principal address | Penhallow 4 Tremena Rd St Austell PL25 5QG |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Maryanne Thomas | Chair | AGM | ||
| Chris Scott | Treasurer | AGM | ||
| Carol Folley | Minutes Sec | AGM | ||
| Joan Hooper | AGM | |||
| JennySkipp | MembershipSec | AGM | ||
| Lucinda Davison | AGM | |||
| Chris Crane | Web site | AGM | ||
| Sandra Matta | AGM | |||
| Pauline Weir | AGM | |||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Christopher Scott
Position (eg Secretary, Treasurer Chair, etc)
Date
9/8/2024
| FINANCIAL YEAR 2022 - 2023 |
**APRIL ** | MAY | **JUNE ** | **JULY ** | **AUGUST ** | **SEPTEMBER ** | **OCTOBER ** | NOVEMBER | **DECEMBER ** | **JANUARY ** | **FEBRUARY ** | MARCH | 1st April opening balance | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| INCOME | 0 | £13,810.80 | ||||||||||||
| MEMBERSHIP FEES | £1,450.00 | £324.50 | £276.00 | £0.00 | £140.00 | £20.00 | £60.00 | £20.00 | £80.00 | £4,200.00 | £760.00 | £1,550.00 | £8,880.50 | |
| GRANT | £3,010.00 | £0.00 | £0.00 | £0.00 | £0.00 | £0.00 | £0.00 | £0.00 | £0.00 | £0.00 | £3,010.00 | |||
| DONATIONS | £0.00 | £0.00 | £70.00 | £169.02 | £0.00 | £239.02 | ||||||||
| PPC & ROOM RENTALS | £954.00 | £237.00 | £340.00 | £68.00 | £457.00 | £209.00 | £221.00 | £60.00 | £137.00 | £301.00 | £138.00 | £809.00 | £3,931.00 | |
| MISCELANEOUS | £23.90 | £1.31 | £152.61 | £177.82 | ||||||||||
| MONEY inter Aacc transfer | £287.00 | £264.00 | £390.00 | £334.50 | £417.00 | £874.50 | £114.00 | £405.00 | £421.00 | £3,507.00 | ||||
| monthly income | £5,701.00 | £849.40 | £1,076.00 | £403.81 | £1,183.02 | £1,256.11 | £395.00 | £80.00 | £217.00 | £4,906.00 | £898.00 | £2,780.00 | £19,745.34 | |
| EXPENDITURE | ||||||||||||||
| fixed monthly | ||||||||||||||
| RENT(Arts Centre & office) | £460.00 | £460.00 | £460.00 | £460.00 | £460.00 | £460.00 | £460.00 | £460.00 | £460.00 | £460.00 | £460.00 | £580.00 | £5,640.00 | |
| ZOOM | £14.39 | £14.39 | £14.39 | £14.39 | £14.39 | £14.39 | 14.39 | £14.39 | £14.39 | £14.39 | 14.39 | £15.59 | £173.88 | |
| WEB SITE(IONOS) | £9.60 | £9.60 | £9.60 | £9.60 | £9.60 | £9.60 | £9.60 | £9.60 | £9.60 | £9.60 | £9.60 | £12.60 | £118.20 | |
| SPEAKER(expenses) | £53.00 | £30.00 | £50.00 | £40.00 | £173.00 | |||||||||
| u3a | ||||||||||||||
| u3a MEMBERSHIP FEE | £1,228.00 | £1,228.00 | ||||||||||||
| u3a LICENCE | ||||||||||||||
| BEACON LICENCE | £320.00 | £320.00 | ||||||||||||
| TAM MAGAZINE | 592.35 | £592.35 | ||||||||||||
| u3a COPYRIGHT | £60.00 | £60.00 | ||||||||||||
| Admin costs | ||||||||||||||
| STATIONARY | £42.64 | £63.19 | £15.00 | £4.20 | £125.03 | |||||||||
| POSTAGE | £1.40 | £103.74 | £24.12 | £36.87 | £3.45 | £169.58 | ||||||||
| LANYARDS | £51.25 | £51.25 | ||||||||||||
| PRINTING PAPER & INKS | £7.00 | £7.00 | ||||||||||||
| £28.95 | £28.95 | |||||||||||||
| I T EQUIPMENT | £30.05 | £120.60 | £43.68 | £194.33 | ||||||||||
| SUNDRIES | £15.98 | £121.64 | £183.00 | £159.98 | £480.60 | |||||||||
| COFFEE MORNING COSTS | £167.70 | £250.00 | £417.70 | |||||||||||
| NEW GROUPSET UP GRANT | £50.00 | £37.00 | £87.00 | |||||||||||
| events | ||||||||||||||
| XMAS | £69.77 | £36.51 | £106.28 | |||||||||||
| OPEN DAY | ||||||||||||||
| SUNDRIES | £30.99 | £30.99 | ||||||||||||
| OTHER PAYMENTS | £287.00 | £264.00 | £401.95 | £334.50 | £417.00 | £874.50 | £114.00 | £405.00 | £421.00 | £3,518.95 | ||||
| REFUNDS | £5.38 | £5.38 | ||||||||||||
| monthly expenditure | £1,195.39 | £2,018.63 | £1,005.66 | £907.44 | £1,558.77 | £1,697.83 | £908.59 | £621.56 | £547.18 | £609.37 | £978.88 | £1,479.17 | £13,528.47 | |
| BALANCE | £4,505.61 | -£1,169.23 | £70.34 | -£503.63 | -£375.75 | -£441.72 | -£513.59 | -£541.56 | -£330.18 | £4,296.63 | -£80.88 | £1,300.83 | £6,216.87 | |
| BALANCE | £20,027.67 |
ST AUSTELL u3a Inde endent verification of annual accounts Name Address...ty.L....YKJ.OFf. H....IID..,.f¥trrn/..4ThJ,..S.s.............. Has examined the financial records for St Austell u3a and confirms and verifies that the following are a correct and true records for the finances at 31" March 2023 All transactions have been subject to double authorization, with the exception of debit card payments which have been evidenced by receipts. Main Account 20-3047 Acc No. 33697363 Balance at 31 March £...20,027.67 Theatre Account 20-30-47 Acc No. 63651363 Balance at 31 March £...663,63 Wlne Account 20-3047 Acc No. 23132587 Balance at 31" March £...966.05 Business ME Account 20-3047 Acc No. 33164489 st Balance at 31 March £...361.52 TAM Account 20-3047 Acc No. 03844102 Balance at 31" March £...2.663.34 Print Name Signed Position UILLKÉ WALL -*us1 13 ri!!Y ...7uL..3 Date