CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1 July 2023 To 30 June 2024 Charity name: Rotary Club of Southampton Solent Trust Fund (fornierfy Rotary Club of Southampton Trust Fund) Charity registration number: 1174544 Objectives and Activities Summary of the purposes of the charity as set out in its governing document Such legally charitable purposes as the Council of the Rotary Club of Southampton Solent shall from time to time direcL Oryanising fund raising activities to enable the giving of charitable grants to those areas defined in its charitable objects. Grants are made to individuals and organisations for the benefit of childrentyouth, the elderly. people with disabilities for the purposes of education, rellef of poverty, famlne relief. overseas aid, economic and community develo ment The trustees confirm that they have had regard to the guidance issued by the Charlty Commission on Public Benefit when reviewing the Trust's aims and objectives and setting the grant making olic for the ear. Summary of the main activities in relation to those purposes for the publiG benefit, in particular. the activities. projects or services identified in the aGcounts. Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit
Achievements and Performance Summary of the rnain achievements of the charity, identifying the differen the charity's work has made to the circumStanS of its beneficiaries and any wider benefrts to society as a whole. The Trust was registered on 6 September 2017 and on 6 December 2017 the assets and liabilities of the Rotary Club of Southampton Trust Fund. charity number 202824, were transferred to this new CIO. On 1 July 2022 the Trust merged with the Rotary Club of Southampton West Trust Fund. charity number 1031481 and changed the merged trust name to The Rotary Club of Southampton Solent Trust Fund. Grants and charitable expenditure totalled £41,394 in the eriod. Financial Review Review of the charity's financial position at the end of the period The following statements show the results of the Rotary Club of Southarnpton Solent Trust Fund. At 30 June 2024 the funds of the trust totalled £312.400 of whlch the restricted fund, SECT was £300,827. Statement explaining the policy for holding reserves stating why they are held The Trusrs policy on reserves consists of maintaining sufficient funds to finance the promotion of fund-raising events and ensure the ability of the Trust to respond uickl to the likel demands for funds. Structure, Governance and Management Type of goveming document How is the tharity constituted? CIO- Foundation dated 6 September 2017 Charitable Incorporated Organisation
Reference and Administrative details Charity name Rotary Club of Southampton Solent Trust Fund formerl Rota Club of Southam ton Trust Fund 1174544 Registered charity number Charity's principal address Clo Paris Smith LLP 1 London Road Southampton S015 2AE Names of the charity trustees who manage the charity Trustse name Office lif ary) Datss acted if not for whole ear Trustee Trustee Name of person (or body) entitled oint trusteè ifan N J Vaughan J D McGibbon V D Dimitrova N J Riches Trustee Trustee Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretary, Chair. etc) Nicholas Vaughan Trustee John McGibbon Trustee Date 30 April 2025
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Rotary Club of Southampton Solent Trust Fund On accounts for the year ended 30 June 2024 Charity no (if any) 1174544 Set out on pages 5t014 I report to the trustees on my examination of the accounts of the above charity (tthe Trust.) for Ihe year ended 3010612024. Responsibilities and basis of report As the chaiivs trustees, you a responsible for the preparation of the accounts in accordan with the requiiements of the Charities Act 2011 {"the Art.). I report in respect of my examination of Ihe Trust's acGounts carried out under section 145 of the 2011 AGt and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in. any mateTial respecl: the accounting records were not kept in accordance with section 130 of the Charities Act: or the accounts did nol accord with the accounting records,. or the accounts did not comply with the applicable requirements conmIng the form and conlent of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Yrue and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts to be reached. Signed: Date: 304-2025 Name: Roger Summerfield Relevant professional qualification(s) or body (if any): FCA Address: 2 Gordon Road. Chandlers Ford, Eastleigh Southampton
CHARITY COMMISSION FOR ENGLANO AND WALES ROTARY CLUB OF SOUTHAI.IPTON SOLENT TRUST Charity No 1174544 Annual accounts for the period 0110712023 3010612024 Statement of financial activities Unrestricted Restricted fund5 fund5 Prior year funds Total funds Incoming resources Inc¢)rne and endowments from: t)onatsons and legaL7es DotionS lega Rai5¥wJ fuThd8 F01 F02 F03 F04 F05 6.879 6,879 5.000 9.960 51,184 4,114 5.000 9.960 68 10,684 43,125 51.116 Total Resourcas expended EXndItre on: and grants t)ona*onsand grants Donal4(8 arwj grants Rai5¥Lg lun(ts 16.907 56.116 73,023 57,923 6.501 5,043 153 4,090 15.787 4.025 6.960 10,526 12,003 153 18,712 41.394 4,723 34,152 567 19,217 58,659 Total 14.622 25.607 Net Incomel(expenditure) before investment gainsl{losses) Netgains1lk)&> on irNesIlS 1,120 30.509 31,629 (736) Net Incomel(gxpenditure) Transfers Other recognised gainsl(losses).' Olherg8insIU05sesl Net movement in funds 1.120 30,509 31.629 10 {736) 7,359 1,120 30.509 31,629 6,623 Reconclliation of funds." Total fundy brought r(vw3rd Total funds carrled fonvard 102 10.453 11.573 270.318 300,827 280,771 312,400 274,148 280.771 10.1
Section B Balance sheet Unrestrictod Restricted funds funds Total this year Totsl last y8ar Fixed assets Tangible assets F01 F02 F03 F04 F05 Total ffxed assets Current assets Debtors Cash at bank and in hand Total current assets 6.899 ,706 13,605 990 37 300.827 7,889 1.743 284.365 286.108 314.432 Creditors: amounts falling due within one year 2,036 2,036 5,341 Net cuent assets 11.569 300.827 312,396 280,767 Total assets less curTent liabilthes 11.573 300,827 312.400 280.771 Creditors: amounts falling due after one year Total nef assets 11.573 Funds of the Charity 300,827 312.400 280,771 Unrestrlcted funds 10 11,573 11.573 300.827 300.827 312,400 312.40 Total funds 280.771 280.771 Signed by one or iwo trustees on behalf of all the trustees Signature Dale of approval ddlm Print Name NJVau han 3010412025 J D McGibbon 3010412025
Section C Notes to the accounts Note 1 Basis of preparation 1.1 Basis of accounting These accounts have been prepared under the historKal cosi convention with items recognised at cost or transaction value unless otherwise staled in the relevant noles to these accounts. The accounts have been prepared in accordance with: the Statement of Recommended Practice: Accounting and Rep)rting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 . and with the Gharities Act 2011, except for the Ireatment of investment properties (see note 6) The chatily constitutes a public benefit entty as defined by FRS 102. 1.2 Going concern The trustees have reviewed the charity's net asset position and consider that the charity is a going concern. 1.3 Change of accounting policy The accounts present a true and fair view and the accounting policies adopted are those outlined in note 2. Theie has been no change to the accounting policies Sin lasl year. 1.4 Changes to accounting estimates No changes lo accounling estimates have occurred in Ihe reporting period. 1.5 Material prior year errors No material prior year errors have been identifEd in the reporting period.
Section C Notes to the accounts (cont) Note 2 Accounting policies Recognition of income These are included in Ihe Statement of Financial Activities (SOFA) when: the charwty becomes entitled to the resources; it is more likely than not that the trustees wll receive Ihe resources" and the monetary value can be measured with sufficient reliability. Offsetling There has been no offsetting of assets and liabilities. or income and expenses. unless required or pemiitted by the FRS 102 SORP or FRS 102. Grants and donations are onty included in the SOFA when the general income recognrtion criteria are met (5.10 to 5.12 FRS102 SORP). Legacies are induded in Ihe SOFA when receipt is probable, that is, when there has been grant of probate. the executors have established that there are sufficient assets in the eslate and any conditKJns attached lo the legacy are either within the control of the charity or have been met. Gift Aid receivable is included in income en there is a valid declaration from the donor. Any Gift Aid amount recovered on a donats'on is considered to be part of that grft and is treated as an addition to the same fund as the initial thnation unless the donor or the terms of the appeal have specified otherwise. Grants and donations Legacles Tax reclaims on donatlons and gifts Support costs The charity has incurred expenrfiture on support Costs. Volunteor help The value of any voluntary help received is not included in Ihe Count$ bLIt is described in the trustees, annual report. Income from Interes( This 15 included in the acmunts when receipt is probable and the amount receivable can royalties and dividen(ts be measured reliably. Llability recognitton Liabilities are recognised where it is more lfftely than not that there 15 a legal or constructive obligalion committing the charity to pay out resources and the amount of the obligation can be measured viith reasonable Certaty. Support cosls have been allocated between governan costs and other support. Govemance costs comprise all costs invokn.ng public accountability of the charity and its compliance with regulation and good practice. The chanty has creditors which measured at settlement amounts less any trade discounts Governance and support costs Creditors Provisions for liabllities A liabilty is measured on COgnItion at its historical cost and then subsequently measured at the best estimale of the amount required to settle the obligation at the reporting date Basic financlal instruments The charity accounts for basic fInarJaI $trUments on inrtial recognTtion as per paragraph 10_7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17 to 11.19, FRS102 SORP. Tanglble fixed assets for These are capitalised if they can be used for more than one year and cost at least £250. use by charity They are val1 at cost, Imth the exceplion of investment properties (see note 6). The depreciation rates and methods used are disclosed in nok 6.2. Debtors (Including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently. they are measured at the cash or other consideration expeded to be received. D8btors
Section C Notes to the accounts (cont) Note 3 Analysis of income Unrestricted R8strkted nds Anal sls Christmas collections Gift Aid Legacies Richard Kirkman Trust Oonations Lend wth Care Total funds Prlor year Donations and legacies: 1.320 1.098 1,320 1,098 424 2,486 1.975 2.486 1,975 3.690 Total 6.879 6,879 4.114 Donations and legacles: Gardeners'Fayre Community and Youth Other donations District grants 5,000 5.000 Total 5,000 5,000 Ralsing funds Gardeners, Fayre Polio Plus Band evenURaffle Lottery scheme Other 1.840 1.840 99 28 8.393 1.092 1,072 10.684 7.028 1.092 7,028 1,092 Total 9.960 9,960 Income from Investments: Interest incorne Property income 68 4,508 46.608 4.576 46,608 1.728 41.397 Total 68 51,116 51,184 43,125 TOTAL INCOME 16.907 56.116 73,023 57.923
Section C Notes to the accounts Icontl Note 4 Analysfts of expenditure Unrestrlcted Restrlcted This year Last year Analysls Gardeners Fayre Other activrties Property service costs Lottery scheme Depreciation Cost of fundraislng events 3.217 327 3,217 327 92 14.622 14,622 546 17.519 Total 4,090 14.622 18.712 19.217 Foundatlon and International Donations and Grants Rolary FoundationEnd Polio Lend with Care 1.540 2.500 150 1.071 African Aventure Ukraine 150 l(K) 1.111 Communicare Piam Blown 1.111 1.414 4.025 4.025 Christmas collection 2.138 1.200 6.501 Total 4,025 9,326 4.723 Community Theatie trip for the Elde Age UK Food hampers FOSOC Donations and Grants 4,319 4.319 2,287 18.223 7.431 2,641 2.641 Wessex Heartbeat LTVAS 30 20 203 203 312 Diclionary4Life Society of St James Mayorfs Appeal Shoebox 100 426 220 1,182 Abbrfs Heroes Salvation Army Kids Out 1.182 760 760 950 400 Purple Communiiy Cedar School Youlh Speaks Community Radio Mountbatten 400 300 500 3Qh) 300 300 193 193 189 Grace Kitchen Other Communtty Crocuses 125 6(J) 600 350 525 350 525 Donatlons and Grants District Youth Levy North Stoneham No Limits 153 153 281 220 Total 10
Section C Notes to the accounts (conti Note 5 Grantmaking 5.1 Anatysts of grants paid (in¢luded in c05t of eharitablg aclivitie5) Grants to in¥titutions Analysts individuals Support costs Total Rota Foundation End Polio 1,51XI 40 Totol Noto 6 Tangible fixed assets 6.1 G08t or valual(o Propety Fixtures. tlttlngs and equlpment Total Atthe beginning of the Additions Revaluations Disp05als TTansfe 5.449 5,449 At end ofthe y6ar 6.2 Dèpreciation and impairnwnts Basis Rate 5,449 SA49 SL 3 arS At beginning of the year Disposab 5,445 5.445 Deprecialion Impairment Transfers At end ol Ihe year 5A45 5,446 6.3 Net book value Nat book value al Ihe beginning of Ihe year Net book value at the end ofthe year The TnBt owns eight P[018$ a nted out lo tenanls meetts nece55aryryileria latd dovdn lry the obierjs of0* Twst. No value has been attribLttaJ lo the properves in ftnanclal stalemen13 as e0rdS relatirwj lo their original (wl are no longer aaae. The Tw8tees are of the view Ihatthe cost of ob18iniw a professional vaknatwjn of the pT(wties could rt bej11Td. 11
Section C Notes to the accounts (cont) Note 7 Debtors and prepayments 7.1 Analys15 of debtors Thls year Last year Trade debtors Prepayments and accrued income Other debtors 7,490 399 817 Total 926 ,74 Note 8 Cash at bank and in hand This year Last year Short term cash investments (less than 3 months maturity date) Short terni deposlts Cash at bank and on hand 239.883 235,376 66,660 48,989 Total 30 Note 9 Creditors and accruals 9.1 Anatysis of creditors Wtthin one year Thls year Last year After more than one year Thls year Last year Trade creditors Accruals and deferred Income Taxation and social securlty Other creditors 273 1.763 4.778 563 Total 12
1111 1111 1111 1111 Iti.
Section C Notes to the accounts {contJ Note 11 Transactions with ttee5 and related parties 11.1 Trustee remuneration and benefits None of the trustees have been paid any remuneration or received any other benefits from an employment with théir charity or a related entity. 11.2 Trustees. expenses No trustee expenses have been incurred. 14