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2021-06-30-accounts

Trustees’ Annual Report for the period

From 1 July 2020 To 30 June 2021

Charity name: Rotary Club of Southampton Trust Fund

Charity registration number: 1174544

Objectives and Activities

Objectives and Activities Objectives and Activities Objectives and Activities
Summary of the purposes of
the charity as set out in its
governing document		 Such legally charitable purposes as the
Council of the Rotary Club of
Southampton shall from time to time
direct.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Organising fund raising activities to
enable the giving of charitable grants to
those areas defined in its charitable
objects.
Grants are made to individuals and
organisations for the benefit of
children/youth, the elderly, people with
disabilities for the purposes of education,
relief of poverty, famine relief, overseas
aid, economic and community
development.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 The trustees confirm that they have had
regard to the guidance issued by the
Charity Commission on Public Benefit
when reviewing the Trust’s aims and
objectives and setting the grant making
policy for the year.

1

Achievements and Performance

Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 The Trust was registered on 6 September
2017 and on 6 December 2017 the assets
and liabilities of the Rotary Club of
Southampton Trust Fund, charity number
202824, were transferred to this new CIO.
The trust then commenced the activities
of the former charity. Grants and
charitable expenditure totalled £40,868 in
the period.

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 At 30 June 2021 the funds of the trust
totalled £277,586 of which the restricted
fund, SECT, was £273,967.
Statement explaining the
policy for holding reserves
stating why they are held		 The Trust’s policy on reserves consists
of maintaining sufficient funds to finance
the promotion of fund-raising events and
ensure the ability of the Trust to respond
quickly to the likely demands for funds.

Structure, Governance and Management

Type of governing document CIO – Foundation dated 6 September
2017
How is the charity
constituted?		 Charitable Incorporated Organisation

2

Reference and Administrative details

Charity name Rotary Club of Southampton Trust Fund
Registered charity number 1174544
Charity’s principal address C/o
Paris Smith LLP
1 London Road
Southampton
SO15 2AE

Names of the charity trustees who manage the charity

1
2
3
4
5		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
N J Vaughan Trustee
J D McGibbon Trustee
P W Brazier Trustee Resigned 31 December
2021
M Ryves Trustee Appointed 1 January
2022
V D Dimitrova Trustee Appointed 1 January
2022

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Nicholas Vaughan
John McGibbon

Trustee
Trustee
31 March 2022
31 March 2022

3

ROTARY CLUB OF SOUTHAMPTON TRUST FUND Charity No 1174544 Annual accounts for the period 01/07/2020 To 30/06/2021

Statement of financial activities

Note
Incoming resources
Income and endowments from:
Donations and legacies
3
Donations and legacies
3
Raising funds
3
Investments
3
Resources expended
Expenditure on:
Donations and grants
4
Donations and grants
4
Donations and grants
4
Raising funds
4
Net gains/(losses) on investments
Other gains/(losses)
Reconciliation of funds:
10.2
10.1
Total
Net movement in funds
Total funds brought forward
Total funds carried forward
Total
Net income/(expenditure) before investment
gains/(losses)
Net income/(expenditure)
Transfers
Other recognised gains/(losses):		 Unrestricted
funds
Restricted
funds
Total funds
Prior year
funds
£
£
£
£
£
F01
F02
F03
F04
F05
9,328
-
-
9,328
5,418
-
4,000
-
4,000
4,295
2,277
-
-
2,277
2,387
25
41,602
41,627
31,019
-
-
-
-
-
-
-
-
-
-
11,630
45,602
-
57,232
43,119
3,090
-
-
3,090
3,140
6,912
16,778
-
23,690
36,915
-
-
-
-
1,650
1,970
12,118
-
14,088
15,457
11,972
28,896
-
40,868
57,162
(342)
16,706
-
16,364
(14,043)
-
-
-
-
-
(342)
16,706
-
16,364
(14,043)
-
-
-
-
-
-
-
-
-
-
(342)
16,706
-
16,364
(14,043)
3,961
257,261
-
261,222
275,265
3,619
273,967
-
277,586
261,222

5

Section B Balance sheet

Fixed assets
Tangible assets
Total fixed assets
Current assets
Debtors
Cash at bank and in hand
Total current assets
Creditors: amounts falling due within
one year
Net current assets
Total assets less current liabilities
Creditors: amounts falling due after
one year
Total net assets
Funds of the Charity
Unrestricted funds
Total funds
Signed by one or two trustees on behalf of all
the trustees		 Note
6
7
8

9
9
10
 Unrestricted
funds
Restricted
funds
£
£
F01
F02		 £
F03		 Total this
year
£
F04		 Total last
year
£
F05
68
-		 0 68 143
68
-		 0 68 143
550 -
20,507
257,261		 0 550
0 277,768
550 -
261,332
21,057
257,261		 0 278,318 261,332
800 - 0 253
800
20,257
257,261		 0 277,518 261,079
20,325
257,261		 0 277,586 261,222
- - 0 -
-
20,325 257,261 0 277,586 261,222
3,619 273,967 0 277,586
261,222
3,619
273,967		 0 277,586 261,222
Signature N J Vaughan
J D McGibbon
Print Name		 Date of
approval
dd/mm/yyyy
31/03/2022
31/03/2022

6

Section C Notes to the accounts

Note 1 Basis of preparation

1.1 Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts.

The accounts have been prepared in accordance with:

The charity constitutes a public benefit entity as defined by FRS 102.

1.2 Going concern

The trustees have reviewed the charity's net asset position and consider that the charity is a going concern.

1.3 Change of accounting policy

The accounts present a true and fair view and the accounting policies adopted are those outlined in note 2.

There has been no change to the accounting policies since last year.

1.4 Changes to accounting estimates

No changes to accounting estimates have occurred in the reporting period.

1.5 Material prior year errors

No material prior year errors have been identified in the reporting period.

7

Section C Notes to the accounts (cont)

Note 2 Accounting policies 2.1 INCOME

Recognition of income These are included in the Statement of Financial Activities (SoFA) when:  the charity becomes entitled to the resources; · it is more likely than not that the trustees will receive the resources; and  the monetary value can be measured with sufficient reliability. There has been no offsetting of assets and liabilities, or income and expenses, unless required or Offsetting permitted by the FRS 102 SORP or FRS 102. Grants and donations are only included in the SoFA when the general income Grants and donations recognition criteria are met (5.10 to 5.12 FRS102 SORP). Legacies Legacies are included in the SOFA when receipt is probable, that is, when there has been grant of probate, the executors have established that there are sufficient assets in the estate and any conditions attached to the legacy are either within the control of the charity or have been met. Gift Aid receivable is included in income when there is a valid declaration from the Tax reclaims on donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift donations and gifts and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise. Support costs The charity has incurred expenditure on support costs. The value of any voluntary help received is not included in the accounts but is described Volunteer help in the trustees’ annual report. Income from interest, This is included in the accounts when receipt is probable and the amount receivable can royalties and dividends be measured reliably.

2.2 EXPENDITURE AND LIABILITIES

Liability recognition Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. Support costs have been allocated between governance costs and other support. Governance and support Governance costs comprise all costs involving public accountability of the charity and its costs compliance with regulation and good practice. The charity has creditors which are measured at settlement amounts less any trade Creditors discounts A liability is measured on recognition at its historical cost and then subsequently Provisions for liabilities measured at the best estimate of the amount required to settle the obligation at the reporting date The charity accounts for basic financial instruments on initial recognition as per Basic financial paragraph 10.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17 instruments to 11.19, FRS102 SORP.

2.4 ASSETS

Tangible fixed assets for These are capitalised if they can be used for more than one year, and cost at least use by charity £250.

They are valued at cost.

The depreciation rates and methods used are disclosed in note 6.2.

Debtors

Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.

8

Section C Notes to the accounts (cont)

Note 3 Analysis of income

----- Start of picture text -----
Unrestricted Restricted
funds funds Total funds Prior year
Analysis £ £
Donations Christmas collections 3,969 - - 3,969 3,200
and legacies: Gift Aid - - - - 1,218
Legacies - - - - 1,000
Richard Kirkman Trust - - - - -
Donations 5,359 - - 5,359 -
- - - - -
- - - -
Total 9,328 - - 9,328 5,418
Donations Gardeners'Fayre - - - - 295
and legacies: Community and Youth - - - - 4,000
Other donations - - - -
District grants 4,000 - 4,000 -
- - - -
Total - 4,000 - 4,000 4,295
Raising Gardeners' Fayre - - - - -
funds Polio Plus 21 - - 21 4
Lottery scheme 1,976 - - 1,976 2,028
Other 280 - - 280 355
Total 2,277 - - 2,277 2,387
Income from Interest income 25 - - 25 536
investments: Property income 41,602 - 41,602 30,483
- - - - -
- - - - -
Total 25 41,602 - 41,627 [ 31,019 ]
TOTAL INCOME 11,630 45,602 - 57,232 43,119
----- End of picture text -----

9

Section C Notes to the accounts (cont)

Note 4 Analysis of expenditure

----- Start of picture text -----
Unrestricted Restricted This year Last year
Analysis £ £ £ £
Cost of Gardeners Fayre 907 907 4,164
fundraising Other activities
events - - 143
Property service costs 12,118 12,118 9,728
Lottery scheme 988 988 1,014
Depreciation 75 75 408
Total 1,970 12,118 14,088 15,457
Foundation and International
Donations and Rotary Foundation/End Polio 2,000 2,000 2,300
Grants
Shelterbox Trust
590 590 590
Asinget 500 500 -
Joe Homan Trust
- - -
Jaipur Limb Trust - - -
Purple Community - - 250
Total 3,090 - 3,090 3,140
Community
Donations and Theatre trip for the Elderly - - 3,049
Grants
Age UK 8,778 8,778 10,778
Holiday Scheme - - 785
Mayflower Trust - - - 100
Avenue Centre
800 800 1,500
SCRATCH
800 800 1,000
Uni of Soton
- - 3,000
Society of St James 2,125 2,125 -
Mayor's Appeal 100 100 250
RYLA Sponsorship - - 11
Soton City Mission 800 800 2,000
Mary's Meals 200 200 200
Kids Out
280 280 559
Rosewood
- - 8,700
Soton Sunday Lunches 800 800 1,000
Peace Jam
50 50 -
OCOF
157 157 -
The Home Group - - -
Sai Spiritual Group 800 800 1,000
Other Community - 8,000 8,000 2,983
Spurgeons Invisible Walls - - -
Total 6,912 16,778 23,690 36,915
Donations and Mercy Ships - - 750
Grants
YMCA
- - - -
Poitier Care - - 900
Total - - - 1,650
----- End of picture text -----

10

Section C Notes to the accounts (cont)

Note 5 Grantmaking

5.1 Analysis of grants paid (included in cost of charitable activities)

----- Start of picture text -----
Grants to Grants to
Analysis institutions individuals Support costs Total
£ £
Rotary Foundation 1,000 - 1,000
End Polio 1,000 - 1,000
- [ - ]
Total 2,000 - - 2,000
----- End of picture text -----

Note 6 Tangible fixed assets

----- Start of picture text -----
6.1 Cost or valuation
Property
£
At the beginning of the year -
Additions -
Revaluations -
Disposals -
Transfers -
At end of the year -
6.2 Depreciation and impairments
Basis
Rate
At beginning of the year -
Disposals -
Depreciation -
Impairment -
Transfers -
At end of the year -
6.3 Net book value
Net book value at the beginning of -
the year
Net book value at the end of the year -
----- End of picture text -----

Fixtures, fittings Fixtures, fittings Fixtures, fittings Fixtures, fittings and
Total
Total
equipment
£ £
5,449 5,449
- -
- -
- -
- -
5,449 5,449
SL
3 years
5,306 5,306
- -
75 75
- -
- -
5,381 5,381
143 143
68 68

11

Section C Notes to the accounts (cont)

Note 7 Debtors and prepayments

7.1 Analysis of debtors

Trade debtors Prepayments and accrued income Other debtors

----- Start of picture text -----
Total
----- End of picture text -----

Note 8 Cash at bank and in hand

Short term cash investments (less than 3 months maturity date) Short term deposits Cash at bank and on hand Total

----- Start of picture text -----
This year Last year
£ £
- -
550 -
- -
550 -
This year Last year
£ £
233,588 233,564
10,133 10,132
34,047 17,636
277,768 261,332
----- End of picture text -----

Note 9 Creditors and accruals

9.1 Analysis of creditors


Trade creditors
Accruals and deferred income
Taxation and social security
Other creditors
Total		 This year
Last year
This year
Last year
£
£
£
£
241
253
- -
559
- - -
-- - -
-- - -
Amounts falling due
Amounts falling due after
800
253
- -

12

Section C Notes to the accounts (cont)

Note 10 Charity funds

10.1 Details of material funds held and movements during the CURRENT reporting period

Fund Fund
balances balances
Purpose and Restrictions brought Gains and carried
forward Income Expenditure Transfers losses forward
Fund names £ £ £ £ £ £
General Unrestricted 3,961 11,630 (11,972) - - 3,619
SECT Restricted Elderly 257,261 45,602 (28,896) - - 273,967
-
Total Funds 261,222 57,232 **(40,868) ** - - 277,586
10.2 Details of material funds held and movements during the PREVIOUS reporting period
Fund Fund
balances balances
Purpose and Restrictions brought Gains and carried
forward Income Expenditure Transfers losses forward
Fund names £ £ £ £ £ £
General Unrestricted 22,666 12,636 (31,341) - - 3,961
SECT Restricted Elderly 252,599 30,483 (25,821) - - 257,261
-
Total Funds 275,265 43,119 (57,162) - - 261,222

13

Section C Notes to the accounts (cont)

Note 11 Transactions with trustees and related parties

11.1 Trustee remuneration and benefits

None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity.

11.2 Trustees' expenses

No trustee expenses have been incurred.

14

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Rotary Club of Southampton Trust members of On accounts for the year 30 June 2021 Charity no 1174544 ended (if any) Set out on pages 5 to 14 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/06/2021. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:
Name:
Relevant professional
qualification(s) or body
(if any):
Address:		 Date: 31/03/2022
John Lyon
FCA
Gorley Firs, Furze Hill,
Fordingbridge
Hampshire SP6 2PS

1