## **Trustees’ Annual Report for the period**
**From 1 July 2020 To 30 June 2021**
**Charity name: Rotary Club of Southampton Trust Fund**
## **Charity registration number: 1174544**
## **Objectives and Activities**
|**Objectives and Activities**|**Objectives and Activities**|**Objectives and Activities**|
|---|---|---|
||||
|Summary of the purposes of
the charity as set out in its
governing document||**Such legally charitable purposes as the**
**Council of the Rotary Club of**
**Southampton shall from time to time**
**direct.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.||**Organising fund raising activities to**
**enable the giving of charitable grants to**
**those areas defined in its charitable**
**objects.**
**Grants are made to individuals and**
**organisations for the benefit of**
**children/youth, the elderly, people with**
**disabilities for the purposes of education,**
**relief of poverty, famine relief, overseas**
**aid, economic and community**
**development.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit||**The trustees confirm that they have had**
**regard to the guidance issued by the**
**Charity Commission on Public Benefit**
**when reviewing the Trust’s aims and**
**objectives and setting the grant making**
**policy for the year.**|
1
## **Achievements and Performance**
||Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.||**The Trust was registered on 6 September**
**2017 and on 6 December 2017 the assets**
**and liabilities of the Rotary Club of**
**Southampton Trust Fund, charity number**
**202824, were transferred to this new CIO.**
**The trust then commenced the activities**
**of the former charity. Grants and**
**charitable expenditure totalled £40,868 in**
**the period.**|
|---|---|---|---|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period||**At 30 June 2021 the funds of the trust**
**totalled £277,586 of which the restricted**
**fund, SECT, was £273,967.**|
|Statement explaining the
policy for holding reserves
stating why they are held||**The Trust’s policy on reserves consists**
**of maintaining sufficient funds to finance**
**the promotion of fund-raising events and**
**ensure the ability of the Trust to respond**
**quickly to the likely demands for funds.**|
## **Structure, Governance and Management**
|Type of governing document||**CIO – Foundation dated 6 September**
**2017**|
|---|---|---|
|How is the charity
constituted?||**Charitable Incorporated Organisation**|
2
## **Reference and Administrative details**
|Charity name|Rotary Club of Southampton Trust Fund|
|---|---|
|Registered charity number|1174544|
|Charity’s principal address|C/o
Paris Smith LLP
1 London Road
Southampton
SO15 2AE|
**Names of the charity trustees who manage the charity**
|1
2
3
4
5|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||N J Vaughan|Trustee|||
||J D McGibbon|Trustee|||
||P W Brazier|Trustee|Resigned 31 December
2021||
||M Ryves|Trustee|Appointed 1 January
2022||
||V D Dimitrova|Trustee|Appointed 1 January
2022||
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|
Nicholas Vaughan
John McGibbon|
|---|---|
||
Trustee
Trustee|
||31 March 2022|
||31 March 2022|
3
**ROTARY CLUB OF SOUTHAMPTON TRUST FUND** Charity No **1174544** Annual accounts for the period **01/07/2020 To 30/06/2021**
## **Statement of financial activities**
|Note
**Incoming resources**
**Income and endowments from:**
Donations and legacies
3
Donations and legacies
3
Raising funds
3
Investments
3
**Resources expended**
**Expenditure on:**
Donations and grants
4
Donations and grants
4
Donations and grants
4
Raising funds
4
Net gains/(losses) on investments
Other gains/(losses)
**_Reconciliation of funds:_**
10.2
10.1
**_Total_**
**_Net movement in funds_**
Total funds brought forward
**_Total funds carried forward_**
**_Total_**
**Net income/(expenditure) before investment**
**gains/(losses)**
**Net income/(expenditure)**
**Transfers**
**Other recognised** **gains/(losses):**|**Unrestricted**
**funds**
**Restricted**
**funds**
**Total funds**
**Prior year**
**funds**
**£**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
F05
9,328
-
-
**9,328**
5,418
-
4,000
-
**4,000**
4,295
2,277
-
-
**2,277**
2,387
25
41,602
**41,627**
31,019
-
-
-
**-**
-
-
-
-
**-**
-|
|---|---|
||11,630
45,602
-
**57,232**
43,119|
||3,090
-
-
**3,090**
3,140
6,912
16,778
-
**23,690**
36,915
-
-
-
**-**
1,650
1,970
12,118
-
**14,088**
15,457|
||11,972
28,896
-
**40,868**
57,162|
|||
||(342)
16,706
-
**16,364**
(14,043)|
||-
-
-
**-**
-|
||(342)
16,706
-
**16,364**
(14,043)|
||-
-
-
**-**
-
-
-
-
**-**
-|
||(342)
16,706
-
**16,364**
(14,043)|
||3,961
257,261
-
**261,222**
275,265|
||3,619
273,967
-
**277,586**
261,222|
5
**Section B Balance sheet**
|**Fixed assets**
**Tangible assets**
**_Total fixed assets_**
**Current assets**
**Debtors**
**Cash at bank and in hand**
**_Total current assets_**
**Creditors: amounts falling due within**
**one year**
**_Net current assets_**
**_Total assets less current liabilities_**
**Creditors: amounts falling due after**
**one year**
**_Total net assets_**
**Funds of the Charity**
**Unrestricted funds**
**_Total funds_**
Signed by one or two trustees on behalf of all
the trustees|Note
6
7
8
9
9
10
|**Unrestricted**
**funds**
**Restricted**
**funds**
**£**
**£**
F01
F02|**£**
F03|**Total this**
**year**
**£**
F04|**Total last**
**year**
**£**
F05|
|---|---|---|---|---|---|
|||68
-|0 68||143|
|||68
-|0 68||143|
|||550 -
20,507
257,261|0 550
0 277,768|||
|||||550|-
261,332|
|||21,057
257,261|0 278,318||261,332|
|||800 -|0||253|
|||||800||
|||||||
|||20,257
257,261|0 277,518||261,079|
|||||||
|||20,325
257,261|0 277,586||261,222|
|||- -|0||-|
|||||-||
|||||||
|||20,325 257,261|0 277,586||261,222|
|||3,619 273,967|0 277,586|||
||||||261,222|
|||3,619
273,967|0 277,586||261,222|
|||Signature|N J Vaughan
J D McGibbon
Print Name||Date of
approval
dd/mm/yyyy
31/03/2022
31/03/2022|
6
**Section C Notes to the accounts**
## **Note 1 Basis of preparation**
## **1.1 Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts.
The accounts have been prepared in accordance with:
- the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in
- and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
## **1.2 Going concern**
The trustees have reviewed the charity's net asset position and consider that the charity is a going concern.
## **1.3 Change of accounting policy**
The accounts present a true and fair view and the accounting policies adopted are those outlined in note 2.
There has been no change to the accounting policies since last year.
## **1.4 Changes to accounting estimates**
No changes to accounting estimates have occurred in the reporting period.
## **1.5 Material prior year errors**
No material prior year errors have been identified in the reporting period.
7
**Section C Notes to the accounts (cont)**
## **Note 2 Accounting policies 2.1 INCOME**
**Recognition of income** These are included in the Statement of Financial Activities (SoFA) when: the charity becomes entitled to the resources; · it is more likely than not that the trustees will receive the resources; and the monetary value can be measured with sufficient reliability. There has been no offsetting of assets and liabilities, or income and expenses, unless required or **Offsetting** permitted by the FRS 102 SORP or FRS 102. Grants and donations are only included in the SoFA when the general income **Grants and donations** recognition criteria are met (5.10 to 5.12 FRS102 SORP). **Legacies** Legacies are included in the SOFA when receipt is probable, that is, when there has been grant of probate, the executors have established that there are sufficient assets in the estate and any conditions attached to the legacy are either within the control of the charity or have been met. Gift Aid receivable is included in income when there is a valid declaration from the **Tax reclaims on** donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift **donations and gifts** and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise. **Support costs** The charity has incurred expenditure on support costs. The value of any voluntary help received is not included in the accounts but is described **Volunteer help** in the trustees’ annual report. **Income from interest,** This is included in the accounts when receipt is probable and the amount receivable can **royalties and dividends** be measured reliably.
## **2.2 EXPENDITURE AND LIABILITIES**
**Liability recognition** Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. Support costs have been allocated between governance costs and other support. **Governance and support** Governance costs comprise all costs involving public accountability of the charity and its **costs** compliance with regulation and good practice. The charity has creditors which are measured at settlement amounts less any trade **Creditors** discounts A liability is measured on recognition at its historical cost and then subsequently **Provisions for liabilities** measured at the best estimate of the amount required to settle the obligation at the reporting date The charity accounts for basic financial instruments on initial recognition as per **Basic financial** paragraph 10.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17 **instruments** to 11.19, FRS102 SORP.
## **2.4 ASSETS**
**Tangible fixed assets for** These are capitalised if they can be used for more than one year, and cost at least **use by charity** £250.
They are valued at cost.
The depreciation rates and methods used are disclosed in note 6.2.
## **Debtors**
Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.
8
## **Section C Notes to the accounts (cont)**
## **Note 3 Analysis of income**
**----- Start of picture text -----**
Unrestricted Restricted
funds funds Total funds Prior year
Analysis £ £
Donations Christmas collections 3,969 - - 3,969 3,200
and legacies: Gift Aid - - - - 1,218
Legacies - - - - 1,000
Richard Kirkman Trust - - - - -
Donations 5,359 - - 5,359 -
- - - - -
- - - -
Total 9,328 - - 9,328 5,418
Donations Gardeners'Fayre - - - - 295
and legacies: Community and Youth - - - - 4,000
Other donations - - - -
District grants 4,000 - 4,000 -
- - - -
Total - 4,000 - 4,000 4,295
Raising Gardeners' Fayre - - - - -
funds Polio Plus 21 - - 21 4
Lottery scheme 1,976 - - 1,976 2,028
Other 280 - - 280 355
Total 2,277 - - 2,277 2,387
Income from Interest income 25 - - 25 536
investments: Property income 41,602 - 41,602 30,483
- - - - -
- - - - -
Total 25 41,602 - 41,627 [ 31,019 ]
TOTAL INCOME 11,630 45,602 - 57,232 43,119
**----- End of picture text -----**
9
**Section C Notes to the accounts (cont)**
## **Note 4 Analysis of expenditure**
**----- Start of picture text -----**
Unrestricted Restricted This year Last year
Analysis £ £ £ £
Cost of Gardeners Fayre 907 907 4,164
fundraising Other activities
events - - 143
Property service costs 12,118 12,118 9,728
Lottery scheme 988 988 1,014
Depreciation 75 75 408
Total 1,970 12,118 14,088 15,457
Foundation and International
Donations and Rotary Foundation/End Polio 2,000 2,000 2,300
Grants
Shelterbox Trust
590 590 590
Asinget 500 500 -
Joe Homan Trust
- - -
Jaipur Limb Trust - - -
Purple Community - - 250
Total 3,090 - 3,090 3,140
Community
Donations and Theatre trip for the Elderly - - 3,049
Grants
Age UK 8,778 8,778 10,778
Holiday Scheme - - 785
Mayflower Trust - - - 100
Avenue Centre
800 800 1,500
SCRATCH
800 800 1,000
Uni of Soton
- - 3,000
Society of St James 2,125 2,125 -
Mayor's Appeal 100 100 250
RYLA Sponsorship - - 11
Soton City Mission 800 800 2,000
Mary's Meals 200 200 200
Kids Out
280 280 559
Rosewood
- - 8,700
Soton Sunday Lunches 800 800 1,000
Peace Jam
50 50 -
OCOF
157 157 -
The Home Group - - -
Sai Spiritual Group 800 800 1,000
Other Community - 8,000 8,000 2,983
Spurgeons Invisible Walls - - -
Total 6,912 16,778 23,690 36,915
Donations and Mercy Ships - - 750
Grants
YMCA
- - - -
Poitier Care - - 900
Total - - - 1,650
**----- End of picture text -----**
10
**Section C Notes to the accounts (cont)**
**Note 5 Grantmaking**
## **5.1 Analysis of grants paid (included in cost of charitable activities)**
**----- Start of picture text -----**
Grants to Grants to
Analysis institutions individuals Support costs Total
£ £
Rotary Foundation 1,000 - 1,000
End Polio 1,000 - 1,000
- [ - ]
Total 2,000 - - 2,000
**----- End of picture text -----**
## **Note 6 Tangible fixed assets**
**----- Start of picture text -----**
6.1 Cost or valuation
Property
£
At the beginning of the year -
Additions -
Revaluations -
Disposals -
Transfers -
At end of the year -
6.2 Depreciation and impairments
Basis
Rate
At beginning of the year -
Disposals -
Depreciation -
Impairment -
Transfers -
At end of the year -
6.3 Net book value
Net book value at the beginning of -
the year
Net book value at the end of the year -
**----- End of picture text -----**
||**Fixtures, fittings**|**Fixtures, fittings**|**Fixtures, fittings**|**Fixtures, fittings**|**and**|
**Total**|
**Total**|
|---|---|---|---|---|---|---|---|
|||**equipment**||||||
|||**£**|||||**£**|
||||5,449|||5,449||
||||||-||-|
||||||-||-|
||||||-||-|
||||||-||-|
||||**5,449**|||**5,449**||
|||||||||
|||SL||||||
|||3 years||||||
|||||||||
||||5,306|||5,306||
||||||-||-|
||||||75||75|
||||||-||-|
||||||-||-|
||||**5,381**|||**5,381**||
|||||||||
|||||143|||143|
|||||||||
||||||**68**||**68**|
11
**Section C Notes to the accounts (cont)**
## **Note 7 Debtors and prepayments**
## **7.1 Analysis of debtors**
**Trade debtors Prepayments and accrued income Other debtors**
**----- Start of picture text -----**
Total
**----- End of picture text -----**
## **Note 8 Cash at bank and in hand**
**Short term cash investments (less than 3 months maturity date) Short term deposits Cash at bank and on hand Total**
**----- Start of picture text -----**
This year Last year
£ £
- -
550 -
- -
550 -
This year Last year
£ £
233,588 233,564
10,133 10,132
34,047 17,636
277,768 261,332
**----- End of picture text -----**
## **Note 9 Creditors and accruals**
## **9.1 Analysis of creditors**
|
**Trade creditors**
**Accruals and deferred income**
**Taxation and social security**
**Other creditors**
**Total**|**This year**
**Last year**
**This year**
**Last year**
**£**
**£**
**£**
**£**
**241**
253
- -
**559**
- - -
**-**- - -
**-**- - -
**Amounts falling due**
**Amounts falling due after**|
|---|---|
||**800**
253
- -|
12
**Section C Notes to the accounts (cont)**
## **Note 10 Charity funds**
## **10.1 Details of material funds held and movements during the CURRENT reporting period**
|||||||||**Fund**|||||||**Fund**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||||||**balances**||||||||**balances**|
||||||**Purpose and Restrictions**||**brought**||||||**Gains and**||**carried**|
||||||||**forward**||**Income**|**Expenditure**|**Transfers**||**losses**||**forward**|
|**Fund names**||||||||**£**|**£**|**£**|**£**||**£**||**£**|
|General||Unrestricted||||||3,961|11,630|(11,972)||-||-|**3,619**|
|SECT||Restricted||Elderly||||257,261|45,602|(28,896)||-||-|**273,967**|
||||||||||||||||-|
|||||||**Total Funds**||**261,222**|**57,232**|**(40,868) **||**-**||**-**|**277,586**|
|||||||||||||||||
|**10.2 Details of material funds held and**|||**movements during the PREVIOUS reporting period**|||||||||||||
|||||||||**Fund**|||||||**Fund**|
||||||||**balances**||||||||**balances**|
||||||**Purpose and Restrictions**||**brought**||||||**Gains and**||**carried**|
||||||||**forward**||**Income**|**Expenditure**|**Transfers**||**losses**||**forward**|
|**Fund names**||||||||**£**|**£**|**£**|**£**||**£**||**£**|
|General||Unrestricted||||||22,666|12,636|(31,341)||-||-|**3,961**|
|SECT||Restricted||Elderly||||252,599|30,483|(25,821)||-||-|**257,261**|
||||||||||||||||-|
|||||||**Total Funds**||**275,265**|**43,119**|**(57,162)**||**-**||**-**|**261,222**|
13
**Section C Notes to the accounts (cont)**
**Note 11 Transactions with trustees and related parties**
## **11.1 Trustee remuneration and benefits**
**None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity.**
## **11.2 Trustees' expenses**
**No trustee expenses have been incurred.**
14
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Rotary Club of Southampton Trust **members of On accounts for the year** 30 June 2021 **Charity no** 1174544 **ended (if any) Set out on pages** 5 to 14 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/06/2021. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
- **Independent** I have completed my examination. I confirm that no material matters have
- **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**|**Date:**|31/03/2022|
|---|---|---|
||||
||John Lyon||
||||
||FCA||
||||
||Gorley Firs, Furze Hill,||
||Fordingbridge||
||Hampshire SP6 2PS||
1