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2021-06-30-accounts

Berwick Film Society – Annual Report for the year 1[st] July 2020 to 30[th] June 2021

The society is a Charitable Incorporated Organisation number 1174531 registered on 6[th] September 2017

The principal office is:

79 Main Street Spittal Berwick-upon-Tweed TD15 1RD

Website: www.berwickfilmsociety.co.uk Email: info@berwickfilmsociety.co.uk

The objectives are:

For the benefit principally of the residents of North Northumberland and the Scottish Borders to:

The Trustees are:

The governing constitutional document is “Constitution of a Charitable Incorporated Organisation whose only voting members are its charity trustees”, dated 1[st] Sept 2017.

At a meeting (by email) of the Trustees on 16th August Maurice Ward was appointed for a further three years.

Achievements during the year

During this year due to Covid no film screenings were made in a venue for a live audience. In the circumstances there were no season passes sold and total income for the year was nil. Last year four films were cancelled for “lock down” compliance. Passholders did not want refunds. Thus, our decision is to provide four free films for those passholders during the next viable season.

During the year there were 2 online film appreciation courses managed by Berwick Educational Association and grants were made to cover the costs. The attendance was good and the content appreciated by those who joined the sessions.

We also experimented with screening films on line. The first attempt was unsuccessful as there were technical difficulties plus the provider failed to screen a film on the date agreed. We investigated other opportunities but did not consider the films on offer would be attractive for our pass holders. The free on line screenings were not well attended.

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Other activities

The society supported the cost of screenings for the Berwick Film & Media Arts Festival (£500)..

Administration and management

All activities for the operation of the society during this year were carried out by the Trustees on a voluntary basis.

Finance and Reserves

Accounting is reported on an Income and Expenditure basis; annual accounts are submitted to the Charity Commission.

It is a policy to hold substantial reserves. We screen the films at The Maltings Theatre and Cinema it has been announced that it has achieved substantial funding and in a year or two will be closed for approximately 2 years for substantial renovations. We do not know what facilities may be available to us during this period. The reserves will cover the purchase of new high quality cinema equipment to enable us to continue screening films in another venue.

The future

These reserves are now particularly highly valued as Covid means that other aspects of the future are uncertain. We do not know how many of our passholders will return to a cinema with no restrictions. Social distancing within a cinema will reduce audience numbers to a point of events being financially non-viable.

We will be canvassing our supporters views in the very near future.

The Maltings has recently announced that it is planning to reopen in September with no audience restrictions. We will be investigating the viability of returning to screening films there as is soon as is practicable. We have already shortlisted a number of films for the next season.

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Charity Name No (if any) Berwick Film Society 1174531 Receipts and payments accounts For the period Period start date Period end date To from July 1st 2020 June 30th 2021

Section A Receipts and payments

----- Start of picture text -----
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Seasons Passes - - - -
Box Office - - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total (Gross income for AR) - - - -
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total [ - ] - - -
Total receipts - - - -
A3 Payments
Film Licences 738 - - 738
Brochure - - - -
General Admin 12 - - 12
Previewing films 119 - - 119
Venue Hire - - - -
Website 12 - - 12
Grants 536 - - 536
Special Event - - - -
Sundry 105 - - 105
Sub total 1,522 - - 1,522
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - -
Total payments 1,522 - - 1,522
Net of receipts/(payments) - 1,522 - - - 1,522
A5 Transfers between funds - - - -
A6 Cash funds last year end 19,173 - - 19,173
Cash funds this year end 17,651 - - 17,651
----- End of picture text -----

CCXX R1 accounts (SS)

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Section B Statement of assets and liabilities at the end of the period

Unrestricted Restricted
Categories Details funds funds
B1 Cash funds Bank
Cash		 Total cash funds to nearest £
17,578
74
-
17,652


to nearest £
-
-
-
-
(agree balances with receipts and payments
account(s))		 Agreement Error OK
Unrestricted Restricted
funds funds
B2 Other monetary assets Details to nearest £
-
-
-
-
-
-




to nearest £
-
-
-
-
-
-
B3 Investment assets Details Fund to which
asset belongs		 Cost (optional)
-
-
-
-
-
B4 Assets retained for the Details Fund to which
asset belongs		 Cost (optional)
-
charity’s own use


-
-
-
-
Fund to which Amount due
B5 Liabilities Details liability relates



-
-
-
-
-
(optional)
Signed by one or two trustees on
behalf of all the trustees		 Signature Print Name

CCXX R2 accounts (SS)

2

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CC16a
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Last year

to the nearest £ 8,935 4,689 - - - - - - 13,624

13,624

869 1,088 627 1,590 3,715 11 1,250 84 - 9,234

9,234 4,390 - - 4,390

CCXX R3 accounts (SS)

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Endowment funds

to nearest £

-

OK

Endowment funds

to nearest £

-

Current value (optional)

-

Current value (optional)

-

When due (optional)

Date of approval

CCXX R4 accounts (SS)

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4