## **Berwick Film Society – Annual Report for the year 1[st] July 2020 to 30[th] June 2021**
## **The society is a Charitable Incorporated Organisation number 1174531 registered on 6[th] September 2017**
## **The principal office is:**
79 Main Street Spittal Berwick-upon-Tweed TD15 1RD
Website: www.berwickfilmsociety.co.uk Email: info@berwickfilmsociety.co.uk
## **The objectives are:**
For the benefit principally of the residents of North Northumberland and the Scottish Borders to:
- advance the education of members of the community and general public in the understanding and appreciation of the arts, in particular film and media arts;
- organise, run or arrange screenings of films, media arts and allied visual exhibition in a manner which allows wide accessibility;
- promote study and appreciation of film and media arts through exhibitions, lectures, workshops, discussions and in any other way the charity chooses.
## **The Trustees are:**
- Genevieve Poole – Co-ordinator
- Maurice Ward - Treasurer
- John Spiers - Membership
The governing constitutional document is “Constitution of a Charitable Incorporated Organisation whose only voting members are its charity trustees”, dated 1[st] Sept 2017.
At a meeting (by email) of the Trustees on 16th August Maurice Ward was appointed for a further three years.
## **Achievements during the year**
During this year due to Covid no film screenings were made in a venue for a live audience. In the circumstances there were no season passes sold and total income for the year was nil. Last year four films were cancelled for “lock down” compliance. Passholders did not want refunds. Thus, our decision is to provide four free films for those passholders during the next viable season.
During the year there were 2 online film appreciation courses managed by Berwick Educational Association and grants were made to cover the costs. The attendance was good and the content appreciated by those who joined the sessions.
We also experimented with screening films on line. The first attempt was unsuccessful as there were technical difficulties plus the provider failed to screen a film on the date agreed. We investigated other opportunities but did not consider the films on offer would be attractive for our pass holders. The free on line screenings were not well attended.
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## **Other activities**
The society supported the cost of screenings for the Berwick Film & Media Arts Festival (£500)..
## **Administration and management**
All activities for the operation of the society during this year were carried out by the Trustees on a voluntary basis.
## **Finance and Reserves**
Accounting is reported on an Income and Expenditure basis; annual accounts are submitted to the Charity Commission.
It is a policy to hold substantial reserves. We screen the films at The Maltings Theatre and Cinema it has been announced that it has achieved substantial funding and in a year or two will be closed for approximately 2 years for substantial renovations. We do not know what facilities may be available to us during this period. The reserves will cover the purchase of new high quality cinema equipment to enable us to continue screening films in another venue.
## **The future**
These reserves are now particularly highly valued as Covid means that other aspects of the future are uncertain. We do not know how many of our passholders will return to a cinema with no restrictions. Social distancing within a cinema will reduce audience numbers to a point of events being financially non-viable.
We will be canvassing our supporters views in the very near future.
The Maltings has recently announced that it is planning to reopen in September with no audience restrictions. We will be investigating the viability of returning to screening films there as is soon as is practicable. We have already shortlisted a number of films for the next season.
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**Charity Name No (if any) Berwick Film Society 1174531 Receipts and payments accounts For the period** Period start date Period end date **To from** July 1st 2020 June 30th 2021
## **Section A Receipts and payments**
**----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Seasons Passes - - - -
Box Office - - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total (Gross income for AR) - - - -
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total [ - ] - - -
Total receipts - - - -
A3 Payments
Film Licences 738 - - 738
Brochure - - - -
General Admin 12 - - 12
Previewing films 119 - - 119
Venue Hire - - - -
Website 12 - - 12
Grants 536 - - 536
Special Event - - - -
Sundry 105 - - 105
Sub total 1,522 - - 1,522
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - -
Total payments 1,522 - - 1,522
Net of receipts/(payments) - 1,522 - - - 1,522
A5 Transfers between funds - - - -
A6 Cash funds last year end 19,173 - - 19,173
Cash funds this year end 17,651 - - 17,651
**----- End of picture text -----**
CCXX R1 accounts (SS)
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## **Section B Statement of assets and liabilities at the end of the period**
||||**Unrestricted**||**Restricted**|
|---|---|---|---|---|---|
|**Categories**|**Details**||**funds**||**funds**|
|**B1 Cash funds**|Bank
Cash|**_Total cash funds_**|**to nearest £**
**17,578**
**74**
**-**
**17,652**|
|**to nearest £**
**-**
**-**
**-**
**-**|
||(agree|balances with receipts and payments
account(s))|Agreement Error|OK||
||||**Unrestricted**||**Restricted**|
||||**funds**||**funds**|
|**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**||
|**B4 Assets retained for the**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**||
|**charity’s own use**||||
|**-**
**-**
**-**
**-**|
||||**Fund to which**||**Amount due**|
|**B5 Liabilities**|**Details**||**liability relates**|
|**-**
**-**
**-**
**-**
**-**
**(optional)**|
|Signed by one or two trustees on
behalf of all the trustees||Signature|Print|Name||
CCXX R2 accounts (SS)
2
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**----- Start of picture text -----**
CC16a
**----- End of picture text -----**
## **Last year**
**to the nearest £ 8,935 4,689 - - - - - - 13,624**
**13,624**
**869 1,088 627 1,590 3,715 11 1,250 84 - 9,234**
**9,234 4,390 - - 4,390**
CCXX R3 accounts (SS)
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## **Endowment funds**
**to nearest £**
**-**
OK
## **Endowment funds**
**to nearest £**
**-**
**Current value (optional)**
**-**
**Current value (optional)**
**-**
**When due (optional)**
Date of approval
CCXX R4 accounts (SS)
08/31/2021
4