BEXHILL4>NEA LIONS CLUB (CIO) REGISTERED CHARITY No 1174462 FINANCIAL STATEMENTS YEAR ENDED 30 JUNE 2024 CONTENTS Page 1 Legal and Administrab've Details 2 - 3 Report of the Trustees Statement of Financial Activities Balance Sheet 6 - 9 Notes to the Financial Statements 10 Report of the Independent Examiner
BEXHILL-ON-SEA UONS CLUB (CIO) LEGAL AND ADMINISTRATIVE DETAILS TRUSTEES The trustees who served during the year. and subsequenty to the date of this reporL were '. From ReSied Rick Hough George Coleman David Burstow Richard Winrow Pam EardS Dianne Ryan June Hough Suzanne Saunders Ajison Ridout Alan Hicken Julia Pratt 1 Juty2018 1 Juty2018 1 Juty2018 1 Juty2018 1 Juty 2020 14 September 2021 1 Juty 2023 1 Juty 2023 1 Juty 2023 1 Juty 2024 1 Juty 2024 30 June 2024 30June 2024 CHARifi NUMBER 1174462 PRINCIPAL ADDRESS 48 St Leonwds Road 8exhilkon-Sea East Sussex TN40 1JB BANKERS CAF Bank Limited 25 Hill Avenue lfjng5 Hill West Malling Kent ME19 4JQ National Westminster Bank PIC Havelock Road Hasb"ngs East Sussex TN34 1GW INDEPENDENT EXAMINER D Z lfjdd MAAT Honey Barrett Limited Chartered Accountants 53 Gildredge Road Eastboume BN214SF Page I
BEXHILL-0NEA LIONS CLUB (CIO) REPORT OF THE TRUSTEES The Trustees present their report and the finanual statements for the year erKled 30 June 2024 CONSTITUTION AND OBJECTS Bexhill-on-sea Lions Club CIO a registered charrty No 11744Q govem&J by a constitution lopted on 11 July 2017 and registered vrith The Charty CcmmBsion on 31 August 2017. The CIO incorporates the Bexhilk0sea Lior6 Club, that is vathin Distrid 105SE of "ons Clut6 International. The objects of the CIO are to aFply the funds held for any wrpose that is tharitsble according to the law of England Wales thether for the tenefrt of any individual or group of Feople or for the beneffit of any other organjsation established for charrtable purpc6es. This indudes d¢)natior6 to Charitable organisations connected to Llons Cluts International. ORGANISATION Under the terms of the Constrtuts'on. the current President &etary Treasurer of the Bexhill-on-sea ons Club are Trustees for one year although are eligitAe fcf r&aFpointment, plus up to nine other members of the dub as elected by the club may serve for up to four years. The Trustees seNed during the year under review are set out on Page 1. Meetings of the Trustees are UallY held monthly following the Club's business meeting FINANCIAL REVIEW In the year under review. incy)me from fundraBing aclivrties totalled £19.575. Fundraisi costs Vre £7,730 and so the net income generated vrds £11,845. Donations, adrdS distributed and spending on charitatrle actrvtties totalled £24,511 {2023 £ 11.(X)71. Details of this amount are set out in the ncrtes to the accounts. Reserves at the end of the year (all unrestrided) were £28,220. £10,CKX) less than at the start of the year. RESERVES POLICY At their regular meetings the Trustees receive reFK)rts of income and expenditure related to the activrties of the Club. Where rt is thought apwopriate, funds are reserved so that the Trustees could aldys meet their responsibilf(ies for contracted supplies and coukl refurKI monies to particitBtors if an event vrds cancelled. Aso. where a donation has been aJreed by the Trustees. fu are reserved to cover this until payment m*le. The Trustees do not consider any other reseNes are necessary as apklications for donations are a[y5 considered in the light of the fvrKls available Page 2
BEXHILL4)NSEA LIONS CLUB {CIO) REPORT OF THE TRUSTEES (continued) RISK MANAGEMENT The Trustees have examined the major strategic and operats.onal risks which the charty faces and confirm that systems have been established to enable regular report5 to be produced so that necessary steps can be taken to minimise these risks. As a part of this process. the Trustees take advice from officers appointed by Lions District 105SE to ensure compliance wrth legislation concerning health and safety and the protection of vulnerable persons. The Trustees also keep their insurance policies under review and take advice from Lions, insurance advisors. TRUSTEES. RESPONSIBILITIES Law applicable in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the chantys financial acb"vrties during the year and of its financial posttion at the end of the year. In preparing thesè financial ststements. the Trustees are rèquired to.. select suitsble accounting policies and then apply them Consistently- maké Judgements and èstimates that are reasonable and prudent., stste whether applicable accounting standards and statements of reComrrnded practice havé been followed subject to any departure disclosed and explained in the financial statements.. and prepare the financial statements on the going concern basis unless it is inappropnate lo assume that the charty will conts'nue its actNrties. The Trustees are responsible for keeping accounting records which dis¢lose with reasonable accuracy at any time the financial position of the charty and enable them to ensure that the financial statements comply wth the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularrties. APPROVED BY THE TRUSTEES ON o Ap,,L So>( SIGNED ON BEHALF OF THE TRUSTEES: J Hough - Chair of Trustees Page 3
BEXHILL4)N-SEA UONS CLUB {CIO) STATEMENT OF Fll+4ANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2024 Note Charity Fund Almin Fund Total 2023 2024 INCOMING RESOURCES Generated funds Fund_raising aCtiVe$ Chart6r Dinner Tail Twister and raffles 19.575.20 19,575.20 2.741.00 2,741.00 383.75 383.75 19,763.78 2,070.00 257.55 Donatlons Donations 2.748.79 2,748.79 4,914.64 Glft Ald clalmed 589.10 694.50 1,283.60 1,424.28 Bank Interest re¢elved 62.C 6208 64.79 Members. contributlons to charltable funds 2,465.82 2,465.82 3,103.33 Other 15.48 15.48 250.00 TOTAL INCOMING RESOURCES FOR YEAR 22.9.63 6.285.07 29,275.70 31,848.37 RESOURCES EXPENDED Charlty Fund mln Fund Total 2024 Total 2023 Cost of raising funds 7,729.80 7,786.42 7,934.02 Charltable N£tlvttles Lions International, National & Distrlct Aal6 Other Grants and Donatsons Costs incurred for Charitsble Activities 2.025.35 20,176 59 2.309.16 2,025.35 20.176.59 2.309.16 3,929.08 5.169.67 1,908.04 Operatlng costs 1.154.59 5.909.29 7,L%3.88 5,698.04 33.395.49 5.965.91 39,361.40 24,638.85 NEf INCOMING I- OUTGOING RESOURCES -10,404.86 319.16 -10.085.70 7.209.52 TOTAL FUNDS BROUGHT FORWARD 34,914.90 3.39J.86 38,305.76 31,0gS.24 TOTAL FUNDS CARRIED FORWARD 24.510.04 3,710.02 28.220.06 38.305.76 The notes on pages 6 to 9 form part of these financaal statements Page4
BEXHILL4>NEA LIONS CLUB (CIO) BALANCE SHEET AT 30 JUNE 2024 2024 2023 CURRENT ASSETS Bank account- CAF Bank Ltd Bank accounts - Natwest PayPal Cash 15,942.61 11.616.11 50.00 611.34 34,648.54 3.131.25 111.97 414.00 28,220.06 38,305.76 FUNDS Unrestricted Funds Charitable Administration 24,510.04 3 710.02 34,914.90 3.390.86 28,220.06 38,305.76 Restricted Funds None 28,220.06 38,305.76 The notes on pages 6 to 9 fonn part of these financial stalements Approved by the Trustees on q Ao,,L 2-0 Ir Signed on behalf of the Trustees.. J Hough - Chair of Trustees Page 5
BEXHILL-0NEA LIONS CLUB (CIO) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024 ACCOUNTING POLICIES The financi statements have been prepared on the receipts and payments basis under the historical cost Convenbon and in accordance with the Ststement of Recommended Prxts"ce issued by the Chanty COMMIOn. FUND-RAISING INCOME 2024 2023 Santa Dash Bexhill Street Market Quiz nights Bexhill 100 cream teas Christmas street ¢olleth'ons Easter and Christmas hampers Dog Shows Santa s Grotto Green fairy trails Rother Lottery 'You Have Been Flamingoecr Film Showing at the De La Warr PaNilion Bexhill lights-on event Wimbledon final &v8nt Sale of equipment 1250th Charter Anniversary The King's coron8ts.on event 4.131.92 3,542.10 3,334.25 1,728.25 1,608.43 1.475.99 1,277.51 923.31 800.34 317.50 240.00 195.60 3.205.08 2,450.38 2,555.50 1,507.41 1,840.56 1,098.50 955.05 2,394.40 388.50 490.00 339.90 1,269.62 548.99 330.00 325.77 64.12 19,575.20 19,763.78 DONATIONS RECEIVED 2024 2023 Restricted donations re¢eived Which were for onward transmission to the LCIF Appeal for the Viclims of the Vane w 200.00 Unrestricted donations were 2 748.79 4.714.64 Totsl donations received 2 748.79 Page 6
BEXHILL-ON-SEA LIONS CLUB (ao) NOTES TO THE FINANCIAL STATEMETrirs FOR THE YEAR ENDED 30 JUNE 2024 COSTS OF RASING FUNDS 24 2023 Santa Dash expenses Bexhill Street Market Quiz, Cheese and Wne costs and ingredents New equipment Bexhill 100 Cream Teas Film Event at De La Warr Pavilion Easter and Chnstmas hampers for iaffles Cr*g Shows Green Fairy Trail Sants's Grotto ¢osts Olher Face paints Travel exFenses to collect free loy8 Tedcty's Athenture (event held in August 20241 Lottery tscence Insurance F<)licy for events 1th alcohol R6pairs to equipment Ball pt and balls ghts-on Bexhill Thè King's Coronatson Event 1250th 8exhill Charter Anniversary Paper CUF6 for various event Hamperfor Chamber Curry Night Qu High-VE vests Measuring theel Sundry fund-raing costs Christmas collections costs New Feather Rags Prizes for Business Meeling raffles 1592.35 1.547.58 1.068.22 479.22 414.72 333.04 287.90 266.97 ZIO.47 184.50 178.80 48.08 40.05 28.59 20.00 17.99 16.32 5.00 351.40 1,601.79 1.120.23 1,056.54 294.09 533 48 351.10 267.37 180.13 451.28 107.99 415.21 1.84 139.56 107.99 100.00 51.52 42.01 41.00 12.00 471.12 27.37 Total 7,729.80 7,934.02 UONS INTERNATIONAU NATIONAL & DISTRICT PPPEALS 24 XI23 Internat'onal Fund ILCIF)- General fund Internakn'onal Fund (LCIF)- MOTOCCO dsaster appea International Fund (LCIF)- Ukraine refugee appeal Internaknonal Fund {LCIF)- Pakistan Appeal International Fund {LCIF)- Turkeylsyna Appeal South East District- Youth Appeal Multiple Distnct- Youth Ap Multiple Distnct- Brain Tumwi Research South East District- Air Ambulance apFe 5.00 )0.00 450.00 479.08 500.00 2.000.00 150.00 100.00 750.35 500.00 Tot 1025.35 3.929.08 Page 7
BEXHILL4>NEA LIONS CLUB ICIO) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024 OTHER aiATr¥fs AND DONATIONS 2023 Bexhill Fire Cadets St Richards Catholic colle - Soptwe's Postcards pit stop Youth Twst 8exhill Maritime Sl John Ambulance Prostate CanrEr Support Organisation Bexhill Demenb'a Adion Alkir Bexhlll Churches Togellr to Pport Ukraine refvgees Bexhill Diatetes SLW)rt Group JLtst Friends Bexhill Men's Shed The Pelham CIC Bexhill and Rother Homeless Unty Gro The FootbriiJe Proie(a Ljbilty Scooter repair for 8exhNI residerrt Contribution towards new Ylin for Bexhim studert Pèbsham Primary Academy Chailey H&lita Foundation Forget Me Not Westerleigh JL*JOknI Bexhill Breathers ConneGtKsns Calé Frtends ol Coombe Valley Sch)ols Bég Sing Bexhill FrieThls of the DtrMI Hastings & Rother Hospital Broad¢•8tlrwJ S•rvl Sloves for Ukraine HI V& vests for Bexhill Environmentsl Grow) earby Keel Animal Sanctuary d Bexhill Rainbo Untt New cooker lor local re%dert All Salnls Primary School sth Bexhill Scout Group Polegrove 80S Club Electrical healers for Bexhill rnsident ealhs for Remembrarte Day Environmental books for chlldTen Varkel Pla at SIdY Baptist CTch Tree Chiklren's Support New caypet for Bexhill le(nt ite goods t¢r Bexhill resident Christmas vouchers lor Bexhill CarirEg COMMlty (knLFnd dearance and tree plantsng in Collington %wods Ninfiekl Village Society Fridgeffteezer foT Bexhlll resldert 8exhill Senlor Crtriens Club Fridge for client of Briton Housing Tn tv Drip stsnd for Bexhill resldent Resptte lunch for Care fcf the Caiers MK Studios Bextrill Ijvashing machine for Bexhill resident New pads for defibrillator Autism Awareness lanyards Bexhill Heritage. 2022 Iktrnation refunded 2 1.485.99 1.363.60 1.3CQ.00 1.2.00 1.IXQ.IXI 1.(MX).00 1.?.()) 1.j.c1) 7X).70 5C¥).00 437.50 214.80 175. 150.00 1 rK).00 1(M).00 235 C#J 150.oj loo. 285.07 246.tsj 225.1)0 a)o.o) 199. 180 fA) 160.CQ 100.CII 67.08 47.92 180. Total Zl.176.59 Page 8
BEXHILL-ON-SEA UONS CLUB (CIO) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024 COSTS INCURRED FOR CHARITABLE ACTIVITIES 2024 2023 Storage garage rent In-house printhng costs. print cartrtdges. paper etc. Peace Poster Competition enty fees and costs ROAR packforlocalwn¥)r sthool M•s8age In A Bottlo - purchase of bottles and labels 980.00 273.66 546.CK) 170.(K) 339.50 980.00 275.10 507.74 145.20 Totsl 2.309.16 1.)8.04 haTlif Fund "Admln" Fund 2024 Totsl 2023 OPERATING COSTS Intsmatonal. Distn¢t & Multls1.Ct Duos Charter dinner oxpon¥es Attendance at Chartèr evants of other Lrts Clubs Insurance Membèrs weKare Regalia, bann8r8ttè$, m8d81$ and engraving Bank and paymènt processing chargos Tru$teos' mile8g6 claim Car parkn'ng Car St"¢kgrs Now Notice Board "Fri8nds' meeting costs Costs of Lions Den event Bgxhill CamNal enty t8 First aid krt Gift for retsring prgwdents Grft for Ind8p8ndent Examinor InfonTAts"on Commi*one¢s Office fee Sundry 3,050.28 3.C60.28 2.339.71 2.339.71 308.()J 308.00 44.25 65.39 31.95 87.08 .00 2,641.30 2,143.70 197.00 44.25 51.59 41.95 148.35 47.70 44.25 31.95 86.10 .00 61.95 590.40 61.95 590.40 35.62 130.00 20.67 130.00 20.67 26.38 73.98 73.98 75.00 35.00 .22 75.00 35.00 51.22 75.00 237.(KJ Totsl 1.154.59 S,.29 7.063.88 5.698.04 REMUNERATION AND EXPENSES No remuneration payments were mde to any PeOn vtho 8etved as 8 Trustee during the year. Trustses are pemirtted iD claim nNleage expenses when travellirvJ for the Charity and in th8 year a total of £1 (KJ.05 4s daimed by one {2023- £47.70). pe9
BEXHILL-ON-SEA LIONS CLUB (CIO) INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE BEXHILL-ON4EA LIONS CLUB ICIO) FOR THE YEAR ENDED 30 JUNE 2024 I report on the financial statements of the CIO for the year ended 30 June 2024, which are Set oul on pages 4 10 9. Res onslbllitles and basls of re ort As the charity trustee8 you are re8ponsible for the preparation of the accounts in accordence with the requirements of Ihe Charities Act 2011 (Yhe ACV) I report In respect of my examlnatlon of the accounts carried out under sectlon 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Inde endent examlner's statement I have completed my examin8tion. I confimi that no materi81 matters have com8 to my Sttention in connection with the examination, which gives me cause to believe that in any maierlal respect accounting records were not kepl in accordance with section 130 of the Act or the accounts do nol accord with the accounts'ng records. I have no concern8 and have come across no other matter8 in connectDn with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Dated . Ir D Z Kidd MAAT Honey Barrett Limited Chartered Accountants 53 Gildredge Road Eastbourne East Sussex BN214SF Page 10