BEXHILL-ON-SEA LIONS CLUB (CIO)
REGISTERED CHARITY No 1174462
FINANCIAL STATEMENTS YEAR ENDED 30 JUNE 2021
CONTENTS
| Page | 1 | Legal and Administrative Details | ||
|---|---|---|---|---|
| 2 | Report of the Trustees | |||
| 4 | Statement of Financial Activities | |||
| 5 | Balance Sheet | |||
| 6 | - | 8 | Notes to the Financial Statements | |
| 9 | Report of the Independent Examiner |
BEXHILL-ON-SEA LIONS CLUB (CIO)
LEGAL AND ADMINISTRATIVE DETAILS
TRUSTEES
The trustees who served during the year, and subsequently to the date of this report, were :
| From | Resigned | |
|---|---|---|
| Andrea Etheridge | 1 July 2018 | 30 June 2021 |
| Simon Edwards | 1 July 2018 | |
| Rick Hough | 1 July 2018 | |
| George Coleman | 1 July 2018 | |
| David Burstow | 1 July 2018 | |
| Richard Winrow | 1 July 2018 | |
| David Butler | 1 July 2019 | |
| Paul Fleming | 1 July 2020 | |
| Pam Edwards | 1 July 2020 | |
| Dianne Ryan | 14 September 2021 |
CHARITY NUMBER
1174462
PRINCIPAL ADDRESS 48 St Leonards Road Bexhill-on-Sea East Sussex TN40 1JB
BANKERS CAF Bank Limited 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ
INDEPENDENT EXAMINER
D Z Kidd MAAT Honey Barrett Limited Chartered Accountants 53 Gildredge Road Eastbourne East Sussex BN21 4SF
Page 1
BEXHILL-ON-SEA LIONS CLUB (CIO)
REPORT OF THE TRUSTEES
The Trustees present their report and the financial statements for the year ended 30 June 2021.
CONSTITUTION AND OBJECTS
Bexhill-on-Sea Lions Club CIO is a registered charity No 1174462 governed by a constitution adopted on 11 July 2017 and registered with The Charity Commission on 31 August 2017.
The CIO incorporates the Bexhill-on-Sea Lions Club, that is within District 105SE of Lions Clubs International.
The objects of the CIO are to apply the funds held for any purpose that is charitable according to the law of England and Wales whether for the benefit of any individual or group of people or for the benefit of any other organisation established for charitable purposes. This includes donations to charitable organisations connected to Lions Clubs International.
ORGANISATION
Under the terms of the Constitution, the current President, Secretary and Treasurer of the Bexhill-on-Sea Lions Club are Trustees for 1 year although may be re-elected to serve for another 1 year period, plus up to nine other members of the club as elected by the club who may serve for up to four years.
The Trustees who served during the year under review are set out on Page 1.
Meetings of the Trustees are usually held monthly following the Club's business meeting.
FINANCIAL REVIEW
Along with many other charities, this charity has been adversely affected by the Covid-19 pandemic. The pandemic has meant that we could not hold some of our regular fund-raising events so overall levels of income are lower than previous years. However cost of fund-raising are also lower as a result.
The financial statements show donations and fund-raising activities generated £9,913 (2020 £15,473). The costs of raising funds amounted to £1,144 (2020 £3,715).
Donations, awards distributed and spending on charitable activities totalled £5,547 (2020 £13,327). Details of this amount are set out in the notes to the accounts.
During this year, despite the COVID-19 pandemic, the Trustees had fewer calls on its charitable funds than in recent years and thus reserves at the end of the year were £4,646 higher than at the start of the year at £24,995.
RESERVES POLICY
At their regular meetings the Trustees receive reports of income and expenditure related to the activities of the Club. Where it is thought appropriate, funds are reserved so that the Trustees could always meet their responsibilities for contracted supplies and could refund monies to participators if an event was cancelled.
Also, where a donation has been agreed by the Trustees, funds are reserved to cover this until payment is made.
The Trustees do not consider any other reserves are necessary as applications for donations are always considered in the light of the funds available.
Page 2
8EXHILL-ON4EA UONS CLUB (CIO) REPORT OF THE TRUSTEES (contlnu8d) RISK MANAGEMENT The Trustee5 have èxamined thè major strntegtc and OP8T8tional risks which the chaiity faces and confirm that system5 have been established to enable regular reports to be produced so that necessary steps can be tsken to minimi%e thes8 nsks. A8 • part of thls pro¢¢s$, th• Trustees tak8 advi from offic&rs appointed by Lion$ District 105SE to en6ure ¢ompliane• with ie9islalion conceming health and safety and the prolecuon of vulnenbla p8r8on$. Th? Trustees also keep thtir Insurance polieiès under revbw and tske athice from Lions, insurance athsors. TRUSTEES. RESPONSIBIUTIES Law applic98 in England and Wales requir the Twste8s to prepar• finanryal statements for 6ach financial year whlch gsve a true and fairview of the chaws financial actNiti8s durlng the year and ol r(5 fjnancial position at th• end of the y•8r. In PTeporlng th•se finan¢lal statsments. th• Trustees aro r•qulrod to. lelort sultabl? acwinting policies •nd than opply them ¢onsltstently', make judgements and eslimatas that are r8asonable and prudent., state wh8ther applicabl8 aecounting standards and statamnts of recommendad praLtice hav8 b••n followed subject to any dep8rture disclo8ed and explaSned In the fingndal statem8nts'. and prepare the financial statèmènts on the going ¢oncorn b8si$ unl9$6 jt is inappropriate to assume that th• Chartywill conllnu• rts actIvlt3 The Tru$te85 are responslbl¢ for k8•pln9 ?c¢¢unllng fecoTd8 wht¢h disclose wlh rn•$¢nable 8ccur•oy at any tkne Ihg flnancial p05iUon of th8 charty and enablé th&m to ensum that th¢ financial 51al•manls mply with the Ch?nti8s Act 2011. Th•y are aLqo r8Spongle for SaIardIng the assets of the charity d h•nc for taking r8ason8bl• staps forthÉ prevention and dete¢tion of fraud and other Itr¥gularitie5. APPROVED BYTHETRUSTEES ON 13 - 4. IZ 8laNED ON BEHALF OF THE TRUSTEES: wh0.ChaIrmAn0ITry*Ol w3
BEXHILL-ON-SEA LIONS CLUB (CIO)
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2021
| Note INCOMING RESOURCES Generated funds Fund-raising activities 2 Charter Dinner Tail Twister and raffles Interest on late paid Gift-Aid claim Donations Donations 3 Gift Aid claimed Members' contributions to charitable funds TOTAL INCOMING RESOURCES FOR YEAR RESOURCES EXPENDED Cost of raising funds 4 Charitable Activities Lions International, National & District Appeals 5 Other Grants and Donations 6 Costs incurred for Charitable Activities 7 Operating costs 8 NET INCOMING / -OUTGOING RESOURCES TOTAL FUNDS BROUGHT FORWARD TOTAL FUNDS CARRIED FORWARD |
"Charity" "Admin" Total Fund Fund 2021 9,164.86 - 9,164.86 - - - - 66.25 66.25 2.06 - 2.06 673.45 74.70 748.15 1,285.21 742.00 2,027.21 - 1,776.64 1,776.64 11,125.58 2,659.59 13,785.17 1,143.85 - 1,143.85 1,200.00 - 1,200.00 3,267.25 - 3,267.25 1,080.25 - 1,080.25 320.46 2,126.91 2,447.37 7,011.81 2,126.91 9,138.72 4,113.77 532.68 4,646.45 19,344.74 1,004.04 20,348.78 23,458.51 1,536.72 24,995.23 |
Total 2020 12,994.52 2,964.00 214.24 - 2,453.52 25.00 1,785.00 |
|---|---|---|
| 20,436.28 | ||
| 3,715.49 650.00 10,622.15 2,055.27 5,509.73 |
||
| 22,552.64 | ||
| 2,116.36 - 22,465.14 |
||
| 20,348.78 |
Page 4
BEXHILL4)N-SEA UONS CLUB (CIO) BALANCESHEET AT 30 JUNE 2021 2021 2020 CURRENT AS8Ef8 Sècurity D&potId Bank account- Charity fvnd P4yPl account- Charity fijnd Bank 8ccount-AdmwialxJn fvr 24,619.12 18.408.46 888.28 1.LX)4.04 1.536.72 26.455.23 2).348.78 CURRENT LIABILITIES Grnnt rnc•lv•d for•v•ntb•lng hold iitsrth• yo114nd P•ac• Po•t¢r pft from Dlttrct 10SSE h•hl 1.360.00 100 tsJ 1,460 00 24,995.23 20.348.78 FUND8 Llnresbicted Funds Chorilabl• Admlnl•tyAlon 23.458.51 1,536.72 19.344.74 1.C04.04 24.935.fd 2D.348 78 Th• not•• on F•g••8 ** 8 fom pwrtof th•v fjn4nciil •lat•m•nt• proved bythe Trustees on Slgn•d on b•haKol th• Tru•b••'. RWinmw- ChalrrrAn ofTrust¢o0 Pages
BEXHILL-ON-SEA LIONS CLUB (CIO)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2021
1 ACCOUNTING POLICIES
The financial statements have been prepared on the receipts and payments basis under the historical cost convention and in accordance with the Statement of Recommended Practice issued by the Charity Commission.
2 FUND-RAISING INCOME
| BBQ Santa Dash Murder Mystery Evening Easter and Christmas hampers Vintage Swing Crafts sales Books, CDs and DVD sales "You Have Been Flamingoed" Plus donations Christmas street collections Other collections Donated proceeds of sale of goods Other collections Quiz, Cheese and wine Barclays Match Funding Wheel & Walk Santa's Grotto Wetherspoon's Bingo Night Collections at supermarkets Carnival cream teas Chamber curry night Chamber of Commerce auction 3 DONATIONS RECEIVED Sundry donations 4 COSTS OF RAISING FUNDS Flamingos and signs Murder Mystery evening prizes Vintage Swing event costs Crafts for re-sale Packing for Books, CDs and DVD sales New Games Green Fairy Trail Sweets for Christmas Collections BBQ ingredients and parts Santa Dash expenses 100 Club prizes Easter and Christmas hampers for raffles Quiz, Cheese and wine costs and ingredients Carnival cream teas Santa's Grotto costs Leisure battery for lighting gazebos Repairs to items being sold Postage and delivery charges PayPal fees and charges Lottery Licence Sundry fund-raising costs Total |
2021 - 190.00 242.00 253.00 320.71 1,158.09 1,492.74 3,717.00 275.00 594.56 39.14 852.62 30.00 - - - - - - - - - 9,164.86 "Charity" "Admin" 2021 Fund Fund Total 673.45 74.70 748.15 "Charity" "Admin" 2021 Fund Fund Total 427.54 427.54 25.00 25.00 64.50 64.50 204.21 204.21 21.80 21.80 19.98 19.98 43.00 43.00 45.00 45.00 - - - - - - - - - - - - - - - - 10.74 10.74 237.58 237.58 24.50 24.50 20.00 20.00 - 1,143.85 - 1,143.85 |
2020 2,813.60 1,317.01 - 1,960.90 - - - 210.00 - 391.84 - 1,073.32 - 1,194.31 782.00 300.00 546.40 210.00 1,582.94 124.20 353.00 135.00 |
|---|---|---|
| 12,994.52 | ||
| 2020 2453.52 |
||
| 2020 143.51 - - - - - - - 939.74 884.34 15.00 780.69 405.54 100.86 101.82 96.00 - 176.48 24.06 40.00 7.45 |
||
| 3,715.49 |
Page 6
BEXHILL-ON-SEA LIONS CLUB (CIO)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2021
| 5 LIONS INTERNATIONAL, NATIONAL & DISTRICT APPEALS International Fund (LCIF) - Campaign 100 International Fund (LCIF) - Lebanon Appeal South East District - Youth Appeal South East District - Air Ambulance appeal Multi-District Youth Appeal Multi-District India Appeal Medic Alert - Early Start Programme Total 6 OTHER GRANTS AND DONATIONS Air Ambulance RRV appeal Strive Café Ltd ESCC Children's Service (new bed for Bexhill resident St Leonards Makers - face masks for hospital use Peace Poster Pack Cycle without age Acrylic copy of Peace Poster winning entry East Sussex County Fund CBT for 2 Bexhill youngsters Sevenoaks Lions Club Bexhill Charter Trustees - Taxi & Tea Sidley Christmas Parade Sophia Wood Wheelchair Christmas Cards for Charter House 1066 Specials The Pit Stop Youth Trust Optivo - new wardrobe for Bexhill resident Custom Café Pebsham Community Centre The Conservation Volunteers (Green Gym) R.N.L.I. Family Spirit Orphanage Children Today Charitable Trust Light-Up Bexhill Denny's Last Chance Wheelchair for disabled student Westerleigh Judo Club Hastings & Rother Mediation Service Arts on Prescription 9th Bexhill Scouts (Chair contribution) Skip hire for rubbish removal Staff at the Irvine Unit, Bexhill Hospital Hastings & Rother Samaritans Bexhill Hospital League of Friends Sussex Music School Xmas concert Bexhill Festival of Music - Primary schools programme Glyne Gap School - Streets of Bexhill project Total |
"Charity" "Admin" 2021 Fund Fund Total - - - 100.00 - 100.00 150.00 - 150.00 350.00 - 350.00 100.00 - 100.00 500.00 - 500.00 - - - 1,200.00 - 1,200.00 500.00 500.00 300.00 300.00 130.00 130.00 50.00 50.00 15.00 15.00 50.00 50.00 31.96 31.96 200.00 200.00 50.00 50.00 250.00 250.00 31.89 31.89 728.40 728.40 45.00 45.00 325.00 325.00 350.00 350.00 110.00 110.00 100.00 100.00 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 3,267.25 - 3,267.25 |
2020 300.00 - 150.00 - 100.00 - 100.00 |
|---|---|---|
| 650.00 | ||
| - - - - - - - - - - 24.39 - - - 1,850.00 - - 400.00 250.00 288.00 150.00 500.00 165.00 500.00 2,000.00 650.00 750.00 500.00 500.00 258.00 841.76 250.00 50.00 340.00 105.00 250.00 |
||
| 10,622.15 |
Page 7
BEXHILL-ON-SEA LIONS CLUB (CIO)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2021
| "Charity" "Admin" 2021 7 COSTS INCURRED FOR CHARITABLE ACTIVITIES Fund Fund Total Garage Storage Rent 980.00 - 980.00 In-house printing costs, print cartridges, paper 158.28 - 158.28 Special Needs Knockout - coach hire - - - Peace Poster Competition entry fees and costs - - - Carnival float expenses - - - Message In A Bottle - purchase of bottles and labels - - - Special Needs Knockout - net of other Lions Club contributions 58.03 - - 58.03 - Total 1,080.25 - 1,080.25 8 OPERATING COSTS International, District & Multi-District Dues - 1,896.19 1,896.19 International Convention raffle tickets - - - Charter dinner expenses - 100.00 100.00 Cost of President attending other charter anniversary events - - - Online meeting room costs - - - Insurance 44.25 - 44.25 Website domain renewals 59.94 - 59.94 Postage 7.80 - 7.80 Promotional materials - - - Computer costs 7.21 - 7.21 Members welfare 14.00 14.00 Regalia, bannerettes, medals and engraving 27.25 - 27.25 Bank and payment processing charges 104.58 38.00 142.58 Melvin Jones Award costs - - - Raffle prizes - administration fund - 25.50 25.50 Certificates of Appreciation 6.95 - 6.95 Gift for retiring presidents 21.98 53.22 75.20 Sundry 40.50 - 40.50 Total 320.46 2,126.91 2,447.37 |
2020 980.00 60.08 290.00 429.99 76.05 25.50 193.65 |
|---|---|
| 2,055.27 | |
| 1,957.43 60.00 2,760.65 53.00 43.17 44.25 - 20.41 125.00 156.00 15.76 58.30 128.01 24.20 22.87 - - 40.68 |
|
| 5,509.73 |
9 REMUNERATION AND EXPENSES
No remuneration payments were made to any person who served as a Trustee during the year. Trustees are permitted to claim mileage expenses to charitable events arranged by the Charity although no such claims were made in the year.
Page 8
BEXHILL-ON-SEA LIONS CLUB {CIO) INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE BEXHILL-ON-SEA LIONS CLUB (CIO) FOR THE YEAR ENDED 30 JUNE 2021 I report on the financial statements of the CIO for the year ended 30 June 2021, which are set out on pages 4 10 8. Res onslbllitles and bashs of re ort As the charity trustees of the Trust, you are responsible for the preparydtion of the accounts in accordance with the requirements of the Charities Act 20111 the Act") I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directlons given by the Charity Commission under section 145(5}Ib) of the Act Inde endent examlner's statement I have compléted my examination. I confirm that no material matters have come to my attention in connection with the examination, which gives me cause to believe that in, any material respect accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with the examlnation to which attention should be drawn in order to enable a proper understandin9 of the accounts to be reached. Signed Dated . 2L D Z Kidd MA4T Honey Barrett Limited Chartered A¢¢ounlants 53 Gildredge Road Eastbourne E8St Sussex BN214SF Page 9