## **BEXHILL-ON-SEA LIONS CLUB (CIO)** ## **REGISTERED CHARITY No 1174462** ## **FINANCIAL STATEMENTS YEAR ENDED 30 JUNE 2021** ## **CONTENTS** |Page|1|||Legal and Administrative Details| |---|---|---|---|---| ||2|||Report of the Trustees| ||4|||Statement of Financial Activities| ||5|||Balance Sheet| ||6|-|8|Notes to the Financial Statements| ||9|||Report of the Independent Examiner| **BEXHILL-ON-SEA LIONS CLUB (CIO)** ## **LEGAL AND ADMINISTRATIVE DETAILS** ## **TRUSTEES** The trustees who served during the year, and subsequently to the date of this report, were : ||From|Resigned| |---|---|---| |Andrea Etheridge|1 July 2018|30 June 2021| |Simon Edwards|1 July 2018|| |Rick Hough|1 July 2018|| |George Coleman|1 July 2018|| |David Burstow|1 July 2018|| |Richard Winrow|1 July 2018|| |David Butler|1 July 2019|| |Paul Fleming|1 July 2020|| |Pam Edwards|1 July 2020|| |Dianne Ryan|14 September 2021|| ## **CHARITY NUMBER** 1174462 **PRINCIPAL ADDRESS** 48 St Leonards Road Bexhill-on-Sea East Sussex TN40 1JB **BANKERS** CAF Bank Limited 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ ## **INDEPENDENT EXAMINER** D Z Kidd MAAT Honey Barrett Limited Chartered Accountants 53 Gildredge Road Eastbourne East Sussex BN21 4SF Page 1 **BEXHILL-ON-SEA LIONS CLUB (CIO)** ## **REPORT OF THE TRUSTEES** The Trustees present their report and the financial statements for the year ended 30 June 2021. ## **CONSTITUTION AND OBJECTS** Bexhill-on-Sea Lions Club CIO is a registered charity No 1174462 governed by a constitution adopted on 11 July 2017 and registered with The Charity Commission on 31 August 2017. The CIO incorporates the Bexhill-on-Sea Lions Club, that is within District 105SE of Lions Clubs International. The objects of the CIO are to apply the funds held for any purpose that is charitable according to the law of England and Wales whether for the benefit of any individual or group of people or for the benefit of any other organisation established for charitable purposes. This includes donations to charitable organisations connected to Lions Clubs International. ## **ORGANISATION** Under the terms of the Constitution, the current President, Secretary and Treasurer of the Bexhill-on-Sea Lions Club are Trustees for 1 year although may be re-elected to serve for another 1 year period, plus up to nine other members of the club as elected by the club who may serve for up to four years. The Trustees who served during the year under review are set out on Page 1. Meetings of the Trustees are usually held monthly following the Club's business meeting. ## **FINANCIAL REVIEW** Along with many other charities, this charity has been adversely affected by the Covid-19 pandemic. The pandemic has meant that we could not hold some of our regular fund-raising events so overall levels of income are lower than previous years. However cost of fund-raising are also lower as a result. The financial statements show donations and fund-raising activities generated £9,913 (2020 £15,473). The costs of raising funds amounted to £1,144 (2020 £3,715). Donations, awards distributed and spending on charitable activities totalled £5,547 (2020 £13,327). Details of this amount are set out in the notes to the accounts. During this year, despite the COVID-19 pandemic, the Trustees had fewer calls on its charitable funds than in recent years and thus reserves at the end of the year were £4,646 higher than at the start of the year at £24,995. ## **RESERVES POLICY** At their regular meetings the Trustees receive reports of income and expenditure related to the activities of the Club. Where it is thought appropriate, funds are reserved so that the Trustees could always meet their responsibilities for contracted supplies and could refund monies to participators if an event was cancelled. Also, where a donation has been agreed by the Trustees, funds are reserved to cover this until payment is made. The Trustees do not consider any other reserves are necessary as applications for donations are always considered in the light of the funds available. Page 2 8EXHILL-ON4EA UONS CLUB (CIO) REPORT OF THE TRUSTEES (contlnu8d) RISK MANAGEMENT The Trustee5 have èxamined thè major strntegtc and OP8T8tional risks which the chaiity faces and confirm that system5 have been established to enable regular reports to be produced so that necessary steps can be tsken to minimi%e thes8 nsks. A8 • part of thls pro¢¢s$, th• Trustees tak8 advi￿ from offic&rs appointed by Lion$ District 105SE to en6ure ¢ompliane• with ie9islalion conceming health and safety and the prolecuon of vulnenbla p8r8on$. Th? Trustees also keep thtir Insurance polieiès under revbw and tske athice from Lions, insurance athsors. TRUSTEES. RESPONSIBIUTIES Law applic9￿8 in England and Wales requir￿ the Twste8s to prepar• finanryal statements for 6ach financial year whlch gsve a true and fairview of the chaws financial actNiti8s durlng the year and ol r(5 fjnancial position at th• end of the y•8r. In PTeporlng th•se finan¢lal statsments. th• Trustees aro r•qulrod to. lelort sultabl? acwinting policies •nd than opply them ¢onsltstently', make judgements and eslimatas that are r8asonable and prudent., state wh8ther applicabl8 aecounting standards and statamnts of recommendad praLtice hav8 b••n followed subject to any dep8rture disclo8ed and explaSned In the fingndal statem8nts'. and prepare the financial statèmènts on the going ¢oncorn b8si$ unl9$6 jt is inappropriate to assume that th• Chartywill conllnu• rts actIv￿lt3 The Tru$te85 are responslbl¢ for k8•pln9 ?c¢¢unllng fecoTd8 wht¢h disclose wlh rn•$¢nable 8ccur•oy at any tkne Ihg flnancial p05iUon of th8 charty and enablé th&m to ensum that th¢ financial 51al•manls mply with the Ch?nti8s Act 2011. Th•y are aLqo r8Spongl￿e for SaI￿￿ardIng the assets of the charity d h•nc* for taking r8ason8bl• staps forthÉ prevention and dete¢tion of fraud and other Itr¥gularitie5. APPROVED BYTHETRUSTEES ON 13 - 4. IZ 8laNED ON BEHALF OF THE TRUSTEES: wh0￿.ChaIrmAn0ITry**Ol w3 ## **BEXHILL-ON-SEA LIONS CLUB (CIO)** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2021** |**Note**
**INCOMING RESOURCES**
**Generated funds**
Fund-raising activities
2
Charter Dinner
Tail Twister and raffles
Interest on late paid Gift-Aid claim
**Donations**
Donations
3
**Gift Aid claimed**
**Members' contributions to charitable funds**
**TOTAL INCOMING RESOURCES FOR YEAR**
**RESOURCES EXPENDED**
**Cost of raising funds**
4
**Charitable Activities**
Lions International, National & District Appeals
5
Other Grants and Donations
6
Costs incurred for Charitable Activities
7
**Operating costs**
8
**NET INCOMING / -OUTGOING RESOURCES**
**TOTAL FUNDS BROUGHT FORWARD**
**TOTAL FUNDS CARRIED FORWARD**|**"Charity"**
**"Admin"**
**Total**
**Fund**
**Fund**
**2021**
9,164.86
-
9,164.86
-
-
-
-
66.25
66.25
2.06
-
2.06
673.45
74.70
748.15
1,285.21
742.00
2,027.21
-
1,776.64
1,776.64
11,125.58
2,659.59
13,785.17
1,143.85
-
1,143.85
1,200.00
-
1,200.00
3,267.25
-
3,267.25
1,080.25
-
1,080.25
320.46
2,126.91
2,447.37
7,011.81
2,126.91
9,138.72
4,113.77
532.68
4,646.45
19,344.74
1,004.04
20,348.78
23,458.51
1,536.72
24,995.23|**Total**
**2020**
12,994.52
2,964.00
214.24
-
2,453.52
25.00
1,785.00| |---|---|---| |||20,436.28| |||3,715.49
650.00
10,622.15
2,055.27
5,509.73| |||22,552.64| |||2,116.36
-
22,465.14| |||20,348.78| Page 4 BEXHILL4)N-SEA UONS CLUB (CIO) BALANCESHEET AT 30 JUNE 2021 2021 2020 CURRENT AS8Ef8 Sècurity D&po￿t￿Id Bank account- Charity fvnd P4yP*l account- Charity fijnd Bank 8ccount-Admwi*alxJn fvr 24,619.12 18.408.46 888.28 1.LX)4.04 1.536.72 26.455.23 2).348.78 CURRENT LIABILITIES Grnnt rnc•lv•d for•v•ntb•lng hold iitsrth• yo114nd P•ac• Po•t¢r pft￿ from Dlttrct 10SSE h•hl 1.360.00 100 tsJ 1,460 00 24,995.23 20.348.78 FUND8 Llnresbicted Funds Chorilabl• Admlnl•tyAlon 23.458.51 1,536.72 19.344.74 1.C04.04 24.935.fd 2D.348 78 Th• not•• on F•g••8 ** 8 fom pwrtof th•v fjn4nciil •lat•m•nt• proved bythe Trustees on Slgn•d on b•haKol th• Tru•b••'. RWinmw- ChalrrrAn ofTrust¢o0 Pages **BEXHILL-ON-SEA LIONS CLUB (CIO)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2021** ## **1 ACCOUNTING POLICIES** The financial statements have been prepared on the receipts and payments basis under the historical cost convention and in accordance with the Statement of Recommended Practice issued by the Charity Commission. ## **2 FUND-RAISING INCOME** |BBQ
Santa Dash
Murder Mystery Evening
Easter and Christmas hampers
Vintage Swing
Crafts sales
Books, CDs and DVD sales
"You Have Been Flamingoed"
Plus donations
Christmas street collections
Other collections
Donated proceeds of sale of goods
Other collections
Quiz, Cheese and wine
Barclays Match Funding
Wheel & Walk
Santa's Grotto
Wetherspoon's Bingo Night
Collections at supermarkets
Carnival cream teas
Chamber curry night
Chamber of Commerce auction
**3**
**DONATIONS RECEIVED**
Sundry donations
**4**
**COSTS OF RAISING FUNDS**
Flamingos and signs
Murder Mystery evening prizes
Vintage Swing event costs
Crafts for re-sale
Packing for Books, CDs and DVD sales
New Games
Green Fairy Trail
Sweets for Christmas Collections
BBQ ingredients and parts
Santa Dash expenses
100 Club prizes
Easter and Christmas hampers for raffles
Quiz, Cheese and wine costs and ingredients
Carnival cream teas
Santa's Grotto costs
Leisure battery for lighting gazebos
Repairs to items being sold
Postage and delivery charges
PayPal fees and charges
Lottery Licence
Sundry fund-raising costs
Total|**2021**
-
190.00
242.00
253.00
320.71
1,158.09
1,492.74
3,717.00
275.00
594.56
39.14
852.62
30.00
-
-
-
-
-
-
-
-
-
9,164.86
**"Charity"**
**"Admin"**
**2021**
**Fund**
**Fund**
**Total**
673.45
74.70
748.15
**"Charity"**
**"Admin"**
**2021**
**Fund**
**Fund**
**Total**
427.54
427.54
25.00
25.00
64.50
64.50
204.21
204.21
21.80
21.80
19.98
19.98
43.00
43.00
45.00
45.00
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
10.74
10.74
237.58
237.58
24.50
24.50
20.00
20.00
-
1,143.85
-
1,143.85|**2020**
2,813.60
1,317.01
-
1,960.90
-
-
-
210.00
-
391.84
-
1,073.32
-
1,194.31
782.00
300.00
546.40
210.00
1,582.94
124.20
353.00
135.00| |---|---|---| |||12,994.52| |||**2020**
2453.52| |||**2020**
143.51
-
-
-
-
-
-
-
939.74
884.34
15.00
780.69
405.54
100.86
101.82
96.00
-
176.48
24.06
40.00
7.45| |||3,715.49| Page 6 ## **BEXHILL-ON-SEA LIONS CLUB (CIO)** **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2021** |**5**
**LIONS INTERNATIONAL, NATIONAL & DISTRICT APPEALS**
International Fund (LCIF) - Campaign 100
International Fund (LCIF) - Lebanon Appeal
South East District - Youth Appeal
South East District - Air Ambulance appeal
Multi-District Youth Appeal
Multi-District India Appeal
Medic Alert - Early Start Programme
Total
**6**
**OTHER GRANTS AND DONATIONS**
Air Ambulance RRV appeal
Strive Café Ltd
ESCC Children's Service (new bed for Bexhill resident
St Leonards Makers - face masks for hospital use
Peace Poster Pack
Cycle without age
Acrylic copy of Peace Poster winning entry
East Sussex County Fund CBT for 2 Bexhill youngsters
Sevenoaks Lions Club
Bexhill Charter Trustees - Taxi & Tea
Sidley Christmas Parade
Sophia Wood Wheelchair
Christmas Cards for Charter House
1066 Specials
The Pit Stop Youth Trust
Optivo - new wardrobe for Bexhill resident
Custom Café
Pebsham Community Centre
The Conservation Volunteers (Green Gym)
R.N.L.I.
Family Spirit Orphanage
Children Today Charitable Trust
Light-Up Bexhill
Denny's Last Chance
Wheelchair for disabled student
Westerleigh Judo Club
Hastings & Rother Mediation Service
Arts on Prescription
9th Bexhill Scouts (Chair contribution)
Skip hire for rubbish removal
Staff at the Irvine Unit, Bexhill Hospital
Hastings & Rother Samaritans
Bexhill Hospital League of Friends
Sussex Music School Xmas concert
Bexhill Festival of Music - Primary schools programme
Glyne Gap School - Streets of Bexhill project
Total|**"Charity"**
**"Admin"**
**2021**
**Fund**
**Fund**
**Total**
-
-
-
100.00
-
100.00
150.00
-
150.00
350.00
-
350.00
100.00
-
100.00
500.00
-
500.00
-
-
-
1,200.00
-
1,200.00
500.00
500.00
300.00
300.00
130.00
130.00
50.00
50.00
15.00
15.00
50.00
50.00
31.96
31.96
200.00
200.00
50.00
50.00
250.00
250.00
31.89
31.89
728.40
728.40
45.00
45.00
325.00
325.00
350.00
350.00
110.00
110.00
100.00
100.00
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
3,267.25
-
3,267.25|**2020**
300.00
-
150.00
-
100.00
-
100.00| |---|---|---| |||650.00| |||-
-
-
-
-
-
-
-
-
-
24.39
-
-
-
1,850.00
-
-
400.00
250.00
288.00
150.00
500.00
165.00
500.00
2,000.00
650.00
750.00
500.00
500.00
258.00
841.76
250.00
50.00
340.00
105.00
250.00| |||10,622.15| Page 7 ## **BEXHILL-ON-SEA LIONS CLUB (CIO)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2021** |**"Charity"**
**"Admin"**
**2021**
**7**
**COSTS INCURRED FOR CHARITABLE ACTIVITIES**
**Fund**
**Fund**
**Total**
Garage Storage Rent
980.00
-
980.00
In-house printing costs, print cartridges, paper
158.28
-
158.28
Special Needs Knockout - coach hire
-
-
-
Peace Poster Competition entry fees and costs
-
-
-
Carnival float expenses
-
-
-
Message In A Bottle - purchase of bottles and labels
-
-
-
Special Needs Knockout - net of other Lions Club contributions
58.03
-
-
58.03
-
Total
1,080.25
-
1,080.25
**8**
**OPERATING COSTS**
International, District & Multi-District Dues
-
1,896.19
1,896.19
International Convention raffle tickets
-
-
-
Charter dinner expenses
-
100.00
100.00
Cost of President attending other charter anniversary events
-
-
-
Online meeting room costs
-
-
-
Insurance
44.25
-
44.25
Website domain renewals
59.94
-
59.94
Postage
7.80
-
7.80
Promotional materials
-
-
-
Computer costs
7.21
-
7.21
Members welfare
14.00
14.00
Regalia, bannerettes, medals and engraving
27.25
-
27.25
Bank and payment processing charges
104.58
38.00
142.58
Melvin Jones Award costs
-
-
-
Raffle prizes - administration fund
-
25.50
25.50
Certificates of Appreciation
6.95
-
6.95
Gift for retiring presidents
21.98
53.22
75.20
Sundry
40.50
-
40.50
Total
320.46
2,126.91
2,447.37|**2020**
980.00
60.08
290.00
429.99
76.05
25.50
193.65| |---|---| ||2,055.27| ||1,957.43
60.00
2,760.65
53.00
43.17
44.25
-
20.41
125.00
156.00
15.76
58.30
128.01
24.20
22.87
-
-
40.68| ||5,509.73| ## **9 REMUNERATION AND EXPENSES** No remuneration payments were made to any person who served as a Trustee during the year. Trustees are permitted to claim mileage expenses to charitable events arranged by the Charity although no such claims were made in the year. Page 8 BEXHILL-ON-SEA LIONS CLUB {CIO) INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE BEXHILL-ON-SEA LIONS CLUB (CIO) FOR THE YEAR ENDED 30 JUNE 2021 I report on the financial statements of the CIO for the year ended 30 June 2021, which are set out on pages 4 10 8. Res onslbllitles and bashs of re ort As the charity trustees of the Trust, you are responsible for the preparydtion of the accounts in accordance with the requirements of the Charities Act 20111 the Act") I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directlons given by the Charity Commission under section 145(5}Ib) of the Act Inde endent examlner's statement I have compléted my examination. I confirm that no material matters have come to my attention in connection with the examination, which gives me cause to believe that in, any material respect accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with the examlnation to which attention should be drawn in order to enable a proper understandin9 of the accounts to be reached. Signed Dated . 2L D Z Kidd MA4T Honey Barrett Limited Chartered A¢¢ounlants 53 Gildredge Road Eastbourne E8St Sussex BN214SF Page 9