COMPANY REGISTRATION NUMBER: CE012069 CHARITY REGISTRATION NUMBER: 1174433 Keep Mobile Community Transport CIO Unaudited Financial Statements For the year ended 31 December 2024
Keep Mobile Community Transport CIO Trustees. Annual Report (Incorporating the Director's Report) (continued) Year ended 31 December 2024 Structure, governance and management (continued) The trustees, who are also the directors for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 31 December 2024. Reference and adminlstrative details Registered charity name Keep Mobile Community Transport cio Charity registratlon numbar 1174433 Company registration number CE012069 Ragistered offlc8 28A Woodl8nds Avenue Winnersh Wokingham RG413HL The trustees Mr Richard Rampton (left 29th June 2024} Mr Doug Southwick Ms Gisela Sharpe Mr lan Urquhart Mr Robert Kingswell Mr Jake Hughes Indep•nd•nt examlner D E Hunter Limited 2 Salisbury Close Wokingham Berkshire RG414AJ Structure, governance and management Organisational structure Keep Mobile Country Tours Limited was established in 1992 and registered under the Industrial and Provident Societies Act 1965 in February 1993 (Registered Number 27740R). This entity was subsequently covered by the Co-operative and Community Benefit Societies Act 2014. Keep Mobile Community Transport CIO was registered on 30 August 2017 and commenced trading on 1 January 2020. All the assets of Keep Mobile Country Tours Limited were transferred to Keep Mobile Community Transport CIO at that date. It is registered with the Charity Commission, charity number 1174433.
Keep Mobile Community Transport CIO Trustees. Annual Report (Incorporating the Director's Report) {¢ontinued) Year ended 31 December 2024 Structure, governance and management {continued) Management structure The management structure and staff remained steady for the year. Keep Mobile is an efficiently run organisation, from management to trustees to the operational staff. We would very much like to have more of an involvement of Parish Councillors by way of having a representative on our management committee as an observer and conduit to their respective Parish Councils. This would help the Councils have a better understanding of how we work and an insight into our future development. Risk management We have identified and dealt with risks to which the charity is exposed. The trustees, management and staff recognise the risks. We managed to put the appropriate controls in place to provide reasonable assurance against safety. fraud and errors. Objectives and actlvltle8 ObJectlve$ and aim8 The charity's main objectives are as follows.. 1. To provide transportforthose residents in Wokingham and Bracknell Forest Boroughs who are unable to access mainstream transport due to age and or disability. 2. To get our members out and about via our day excursion programme. Staff and volunteers As always we had a good team who really stepped up following the tragic passing of our founder and Chair of Trustees in July 2023. We are all determined to continue his legacy. Staff have helped with fundraising via fetes, sponsored walks and swimathons and other events. We have also had a lot of help with reports and statistics from different members of staff. We consider ourselves responsible employers, therefore, we are looking at taking on younger trustees to help young people get on a career path and understand the world of Charities and community. With our growing number of staff and volunteers we are an imF)Ortant part of the community. Drlver tralnlng and assessment (MIDAS) All our drivers undergo training for this assessment before they are eligible to take passengers on behalf of the Charity. All drivers, both voluntary and paid, are also DBS checked.
Keep Mobile Community Transport CIO Trustses, Annual Report (Incorporating the Directorfs Report) (continued) Year ended 31 December 2024 Achlovements and porfomiance Fundraising activities During 2024 we ran a few fundraising events. We are grateful to all the following: Arborfield and Newland Parish Council Barkham Parish Council Binfield Parish Council Bracknell Town Council Charvil Parish Council Crowthorne Parish Council Earley Town Council Finchampstead Parish Council Ruscombe Parish Council Sandhurst Town Council Shinfield Parish Council Sonning Parish Council St Nicholas Hurst Parish Council Twyford Parish Council Warfield Parish Council Wargrave Parish Council Winkfield Parish Council Winnersh Parish Council Wokingham Town Council Wokingham Without Parish Council Woodley Town Council Bracknell Forest Borough Council Wokingham Borough Council 29th May 1961 Charitable Trust Barchester Charitable Trust Berkshire Community Foundation - Vitsl for Berkshire Shanley Foundation Wokingham Lions Our softrware company Thames Valley Operators CIC Training Concerns Limited Afton Chemicals Christ Church, Woodley These were just some of the funders who have generously contributed during the year. However, despite this, our own funds have been drained which has resutted in our scheduled bus purchases being delayed. We did not order a new bus in the year but instead purchased a second-hand bus. We still need to purchase at least two more buses to help meet demand for our services.
Keep Mobile Community Transport CIO Trustees. Annual Report (Incorporating the Director's Report) (continued) Year ended 31 December 2024 Achievements and performance (conllnued) Support We are still supported by Bracknell and Wokingham local authorities. In addition, most Parish Councils support the charity, which enables us to provide our Day Excursions (which support those people suffering from loneliness) and out of area service which enables people to travel for any reason including visiting friends, relations, weddings, funerals and to holiday further afield. Our values The short and medium term plans had to change because of the pandemic, but we still pursued ethically driven principles, including ensuring diversity and equality amongst our stsff and. crucially, our members. Keep Mobile is well positioned to be able to monitor progress towards these aims using management tools at our disposal. These were adapted during the pandemic so we could be sure we contacted everyone to Check how they were and to keep them safe. Loadership and Ideas Our manager has stepped up following the tragic passing of Fred Rule to strive to continue his legacy. We still need new trustees to join us as it is good practice to have as many trustees as possible from all aspects of the communlty. Servlces All our services are going well. The day trips have managed to get back to full capacity after the pandemic, however, our members are still cautious when venturing out on these trips. Ourfocus Our focus has been on the most vulnerable members of society, including those suffering from severe physical and mental disability, older people whose lives are dominated by age related issues and younger people who have behavioural and learning issues as well as being physically disabled. During the last e1ve months we have managed to help an extra 512 new members.
Keep Mobile Community Transport CIO Trustees. Annual Report (Incorporating the Director's Report) (contlnued) Year ended 31 December 2024 Vehicles Due to the pandemic and additional safety measures that had to be put in place it was not possible to replace some of our existing fleet. We have only managed to raise enough funds to purchase a second- hand bus in the year which we have named Louis as a tribute to our late founder's late grandson. The charity does however have plans to update some more of its minibuses as soon as is practicable. Some of our funders in the local parishe5 have not been able to support us or make contributions to help with the vehicle costs and this has impacted on our plans. Flnanclal revlew The death of our co-founder necessitated our looking for new premises for the charity as we previously had our offices and the yard for the minibuses on land owned by Mr Rule. This land was subject to a planning application by a developer which was approved and we therefore had to vacate in April 2024. Our buses are now temporarily housed in a yard in Twyford and some of the staff are working from a converted storage container on the site whilst others are workin9 from home until a permanent base can be found. However, the Charity will continue to use its resources in the best way possible to benefit the community. Reserves pollcy Note 19 to the financial statements summarises the year's movements on each fund. The Charity Commissioners require organisations to establish reserves to cover the eventuality of the charity ceasing to operate. The charity has contingent liabilities in respect of employment costs and expenses upon cessation. The Management Committee would like to hold sufficient free reserves to be able to cover the potential redundancy costs and up to three months, normal operation expenditure. The Terminal and Operations Reserve at 31 December 2024 has increased to £168,120 which is sufficient to cover redundancy costs and three months operating costs. We must retain this reserve. The nature of the charity is such that to replace its core assets, namely minibuses, involves significant capital expenditure. The current cost of a minibus together with conversion is approximately £100,000, which is increasing on a monthly basis. The current fleet of vehicles are starting to show their age and replacements will be required in future years. The charity intended to purchase 2 new minibuses during the course of 2024 but due to lack of funding was unable to do so. One second-hand bus was purchased in November 2024. The Management Committee had set aside part only of the funds required to purchase new buses in a Designated Vehicle Purchase Fund at 31 December 2023. There are insufficient reserves once account was taken of the Terminal and Operations Reserve to cover the Designated Vehicle Purchase Fund at 31 December 2024.. A breakdown of the restricted funds, showing movements in the year and closing balances at 31 December 2024 is shown in note 19 of the accounts. Plans for future periods Future plans The charity is achieving an improving carbon footprint but unfortunately this was put on hold during 2023. We are now starting to move forward again and we are looking at electric vehicles. Unfortunately, there are no suitable buses available as yet. Our main goal in 2025 is to find a permanent base for our vehicles with an office for all our staff.
Keep Mobile Community Transport CIO Trustees. Annual Report (Incorporating the Director's Report) (continugd) Year ended 31 December 2024 Small company provisions This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies, exemption. The trustees, annual report was approved on l¥ May 2025 and signed on behalf of the board of trustees by.. Ms Gisela Sharpe Trustee
Keep Mobile Community Transport CIO Independent Examiner's Report to the Trustees of Keep Mobile Community Transport CIO Year ended 31 December 2024 I report to the trustees on my examination of the financial statements of Keep Mobile Community Transport CIO ('the charity'} for the year ended 31 December 2024. Responsibillties and basis of report As the trustees of the company land also its directors for the purposes of company law} you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 AGt'). Having satisfied myself thal the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity's accounts as carried out under section 145 of the Charities Act 2011 {'the 2011 Act')- In carrying out my examination I have followed the Directions given by the Charity Commission under section 14515){b} of the 2011 Act. Independent examiner'8 Statement Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that l am qualified to undertake the examination because l am a registered member of the 'Association of Chartered Certified Accountants, which is one of the listed bodies. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe.. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act., or the financial statements do not accord with those records., or the financial ststements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination., or the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102}.
Keep Mobile Community Transport CIO Independent Examiner's Report to the Trustees of Keep Mobile Community Transport CIO (continued) Year ended 31 December 2024 I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. David Hunter FCCA D E HLtnter Limited Independent Examiner 2 Salisbury Close Wokingham Berkshire RG414AJ 12 May 2025
Keep Mobile Community Transport CIO ststement of Financial Activities (including income and expenditure account) Year ended 31 December 2024 2024 Restricted funds Total funds Total funds 2023 Unrestricted funds Note Income and endowments Donations and legacies Charitable activities Other trading activities Investment income Other income 19,021 291,035 91,337 2,730 32,854 19,021 291,035 91,337 2,730 32,854 14,304 281,176 90,837 1,976 26,216 Total income 436,977 436,977 414,509 Expenditure Expenditure on charitable activities Total expendlture 10 499,932 499,932 499,932 427,766 499,932 427,766 Net expendlture {62,955} (62,9551 {13,257} Transfers betMeen funds 60,447 (60,447) Net movement In funds {2,508) 160,447) (62,955) 113,257) Reconclllatlon of funds Total funds brought fomard Total funds carrled forward 3,676 258,567 262,243 275,500 1,168 198,120 199,288 262,243 The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. The notes on pages 11 to 17 forn) part of these financial ststgm9nts.
Keep Mobile Community Transport CIO Statement of Financial Position 31 December 2024 2024 2023 Nots Fixed assets Tangible fixed assets 15 78,226 92,582 Current assets Debtors Cash at bank and in hand 16 54,957 104,039 158,996 45,878 162,301 208,179 Creditors: amounts falling due wlthln one year Net current assets 17 37,934 38,518 121,062 199,288 169,661 Total assets less current Ilabilities 262,243 Net assets 199,288 262,243 Funds of the charlty Restricted funds Unrestricted funds 198,120 1,168 199,288 258,567 3,676 Total charity funds 19 262,243 For the year ending 31 December 2024, the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Directors, responsibilities.. The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476., The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements. These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies, regime. These financial statements were approved by the board of trustees and authorised for issue on Ilmay 2025, and are signed on behalf of the board by: Ms Gisela Sharpe Trustee Mrl n Urquhart Trustee The notes on pages 11 to 17 form part of these financial statements. 10-
Keep Mobile Community Transport CIO Notes to the Financial Statements Year ended 31 December 2024 General informatlon The charity is registered in England and Wales. The address of the registered office is 28A Woodlands Avenue, Winnersh, Wokingham, RG413HL. Statement of compliance These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland,, the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021 (Charities SORP IFRS 102}) and the Companies Act 2006. Accountlng policies Basis of preparation The financial statements have been prepared on the historical cost basis. Going concern There are no material uncertainties about the charity's ability to continue. Income tax The Charity is exempt from Tax on its charitable activities. Fund accounting Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes. Designated funds are restricted funds earmarked by the trustees for a particular future project or commitment. Restricted funds can only be used for particular restricted purposes within the objects ofthe charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Incoming resources Income represents resources received in the form of grants, donations and contractual receipts to support and fund direct charitable activities. All income is recognised in the statement of financial activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. 11
Keep Mobile Community Transport CIO Notes to the Financial Statements (continued) Year ended 31 December 2024 Accounting policies (continued) Resources expended Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefit will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is Classified under headings of the statement of financial activities to which it relates. Tangible assets Tangible assets are initially recorded at Gost and subsequently stated at cost less any accumulated depreciation. Depreclatlon Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows.. Workshop equipment Fixtures and fittings Motor vehicles Office equipment Computer equipment 25 % reducing balance 250/0 reducing balance 25 % reducing balance 25 % reducing balance Over three years Impalrment of fixed assets A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Flnancial instruments Financial instruments are classified and accounted for, according to the substance of the contractual arrangement, as either financial assets or financial liabilities like trade and other debtors and creditors, loans from banks and other third parties. Defined contrlbutlon plans Contributions to defined contribution plans are recognised as an expense in the period in which the related service is provided. Charltable incorporated organlsatlon The charity is a Charitable Incorporated Organisation for the benefit of the local community. 12-
Keep Mobile Community Transport CIO Notes to the Financial Statements (contlnued) Year ended 31 December 2024 Donations and legacies Unrestricted Total Funds Unrestricted Total Funds Funds 2024 Funds 2023 Donations Members donations Other donations 1,082 17,939 1,082 17,939 2,202 12,102 2,202 12,102 19,021 19,021 14,304 14,304 Charitable activities Unrestricted Total Funds Unrestricted Total Funds Funds 2024 Funds 2023 Grants received Transport clients Transport members Dial A Ride 158,298 83,565 16,575 32,597 291,035 158,298 83,565 16,575 32,597 161,339 74,808 14,430 30,599 161,339 74,808 14,430 30,599 281,176 291,035 281,176 Other trading activitiès Unrestricted Total Funds Unrestricted Total Funds Funds 2024 Funds 2023 Members subscriptions Fundraising events Social lotteries CATSS Income 8,995 1,961 133 80,248 91,337 8,995 1,961 133 80,248 91,337 7,259 620 167 82,791 7,259 620 167 82,791 90,837 90,837 Investment income Unrestricted Total Funds Unrestricted Total Funds Funds 2024 Funds 2023 Bank interest received 2,730 2,730 1,976 1,976 Other income Unrestricted Total Funds Unrestricted Total Funds Funds 2024 Funds 2023 Department of Transport fuel grant Used Bus Sales Insurance claim 18,738 300 13,816 18,738 300 13,816 8,221 8,221 17,995 17,995 32,854 32,854 26,216 26,216 13
Keep Mobile Community Transport CIO Notes to the Financial Statements (continued) Year ended 31 December 2024 10. Expenditure on charitable activities by activity type Activities undertaken directly Support Total funds costs 2024 Total fund 2023 Direct expenditure Governance costs 496,495 496,495 3,437 499,932 424,388 3,378 3,437 496,495 3,437 427,766 11. N8t axpenditure Net expenditure is stated after charging.. 2024 2023 Depreciation of tangible fixed assets 26,751 31,489 12. Independent examlnatlon fees 2024 2023 Fees payable to the independent examiner for.. Independent examination of the financial statements 2,350 2,350 13. Partlculars of employees The total staff costs and employee benefits for the reporting period are analysed as follows.. 2024 2023 Wages and salaries Social security costs Employer contributions to pension plans 327,889 19,116 3,501 350,506 255,684 12,696 2,507 270,887 The average head count of employees during the year was 1912023.. 171. No employee received employee benefits of more than £60,000 during the year {2023'. Nill. 14. Trustee remuneration and expenses There was no remuneration or other benefits to members of the Committee of Management for the current and previous year. There were no expenses paid to members of the Committee of Management for the current or previous year. 14-
Keep Mobile Community Transport CIO Notes to the Financial Ststements (continued) Year ended 31 December 2024 15. Tangible fixed assets Office and Computer Equipment Plant and Fixtures and machinery fittings Motor vehicles Total Cost At 1 January 2024 Additions Disposals At 31 December 2024 3,319 7,931 562,530 12,000 {40,000) 534,530 20,877 395 594,657 12,395 (40,000) 567,052 3,319 7,931 21,272 Depreciation At 1 January 2024 Charge for the year Disposals At 31 December 2024 2,775 136 6,706 306 473,822 25,177 140,000) 458,999 18,772 1,132 502,075 26,751 140,000) 488,826 2,911 7,012 19,904 Carrying amount At 31 December 2024 408 919 75,531 1,368 78,226 At 31 December 2023 544 1,225 88,708 2,105 92,582 16. Debtor8 2024 2023 Trade debtors Prepayments and accrued income Other debtors 21,822 24,308 8,829 19,577 18,281 8,020 54,957 45,878 17. Creditors: amounts falling due within one year 2024 2023 Trade creditors Accrua15 and deferred income Social security and other taxes Other creditors 4,325 27,442 5,551 616 2,795 28,567 4,753 2,403 37,934 38,518 18. Ponsions and othar po8t ratiramènt bèn•flt8 Defined contribution plans The amount recognised in income or expenditure as an expense in relation to defined contribution plans was £3,501 (2023.. £2,507). 15-
Keep Mobile Community Transport CIO Notes to the Financial Statements (continued) Year ended 31 December 2024 19. Analysis of charitable funds Unrestricted funds At 1 Jan 2024 At Transfers 31 Dec 2024 Income Expenditure General funds 3,676 3,676 436,977 (499,932) {499,932) 60,447 60,447 1,168 1,168 436,977 At 1 Jan 2023 TransferslRe At allocation 31 Dec 2023 Income Expenditure General funds Terminal liabilities and operations fund Vehicle purchase fund 22,676 414,509 (433,508) 3,676 127,824 95,000 10,743 {138,567) 15,0001 {90,0001 (427,7661 1228,5671 245,500 414,509 3,676 General Fund This is the value of the free reserves" after allowing for the designated funds. There is no restriction on these reseNes, which Can be used at the discretion of the trustees for the provision of community transport and other services provided by the Charity. Terminal liabilities and operations fund This is to Cover three months operation costs and any liabilities arising from the termination of activitiès. Now treated as Restricted funds. Vehicle purchase fund The Charity had earmarked funds to purchase a new minibus to replace one within its current fleet of eleven vehicles. Each vehicle costs approximately £100,000. Now treated as Restricted funds. Restrlcted funds At 1 Jan 2024 At Transfers 31 Dec 2024 Income Expenditure Building Fund Terminal liabilities and Operations fund Vehicle purchase fund 30,000 30,000 138,567 90,000 29,553 (90,0001 168,120 258,567 {60,447} 198,120 At 1 Jan 2023 TransferslRe At allocation 31 Dec 2024 Income Expenditure Building Fund Terminal liabilities and Operations fund Vehicle purchase fund 30,000 30,000 138,567 90,000 138,567 90,000 30,000 228,567 258,567 Restricted funds relate to fflonies provided to the Charity for a 8pcGifiG purpose. 16-
Keep Mobile Community Transport CIO Notes to the Financial Statements (eontlnuedj Year ended 31 December 2024 20. Related parties Until April 2024 the whole operation of the Charity was sited on land and in ofFices owned by Mr F Rule who was a trustee of the Charity until his death in July 2023. The land accommodated all of the vehicles and provided space to carry out servicing and maintenance as required to ensure that the vehicles were kept road worthy, clean and safe. The office space was used to accommodate administrative staff for the purpose of accounts supervision, driver accommodation and development. There was no charge for the use of the land and as such the charity received a donation in kind from the executors of Mr Rule's estate. The value of rent for these facilities could not be quantified and therefore has not been included in these financial statements. The Charity used various additional office units for which a nominal rent was charged by the executors of Mr Rule's estate. The rent charged for the period till moving was £4,200 {for year 2023 £16,800). At the year end £Nil (2023 - £Nil) was due from the Charity. The executors invoiced the Charity for electricity used on the premises and this charge is included within the accounts. The electricity charged during the period until moving was £1,201 (for year 2023 £8,067). At the year end £Nil12023 = £Nill was due from the Charity. The Charity moved premises in April 2024 to a temporary site in Twyford in which the executors of Mr Rule's estate had no interest. During the year the Charity invoiced sales of £80,897 12023 £83,184) to Thames Valley Operators, a Community Interest Company in which Keep Mobile is a member. During the year Thames Valley Operators made donations of £8,000 {2023 - £9,600) to Keep Mobile. At the year end £5,465 {2023 = £7,399) was due from Thames Valley Operators to Keep Mobile. During the year the company invoiced sales of £27712023- £1,494) to Training Concerns Limited, a company of which Mrs S J Gibson {Charity Manager) is also a director. During the year Training Concerns Limited made donations of £2,80012023 - £Nill to Keep Mobile. At the year end £Nil 12023 - £162} was due from Training Concerns Limited to Keep Mobile. 17-