2023-09-01-accounts - Friends Of Whitburn Library

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Friends of Whitburn Library Registered Charity Number 1174421 Annual Report & Financial Statement 2022-2023

	Friends of Whitburn Library
	Legal and Administratve informaton
Name:	Friends of Whitburn Library
Charity number:	1174421
Current Trustees	J Warren (Actng Chair)
	H Larcombe (Treasurer)
	J Lucas
	C Collinge
Governing Document:	The charity operates under its governance
	document as a Charitable incorporated
	Organisaton, registered 30th August 2017
Address:	Hedworth Terrace
	Whitburn
	Tyne and Wear
	SR6 7EN
Bank:	Reliance Bank Ltd
	Faith House
	23-24 Lovat Lane
	London
	EC3R 8EB

Friends of Whitburn Library

Trustees Report

Friends of Whitburn Library completed its 6[th] year of operation as a Charitable lncorporated Organisation on 31[st] August 2023 and is governed by the constitution dated 30th August 2017

1. Objectives and activities

1.1 The objectives of the CIO are;

i) To advance the education of the public in Whitbum, by the running and management of a community library for the benefit of the said residents and within which to educate the public about the history and heritage of Whitbum through educational displays and other such means as the trustees deem fit;

ii)To promote for the benefit of the residents of Whitburn and its environs the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the objective of improving the condition of life of the said inhabitants.

1.2 The activities of the CIO are focused in the area of;

i) Education and training

ii)Arts/culture/heritage/science

iii)Recreation

iv)The advancement of health and reduction of social isolation

v)Provides opportunities to support the vulnerable and those with a disability.

vi)Economic/comm unity development/ employment

vii) Other charitable purposes

1.3 Who the charity helps

i) Children and young people

ii) Elderly and/or vulnerable people

iii) People with disabilities

iv) The public

1.4How the charity helps

i)Provides buildings/facilities and spaces.

ii) Provides services

iii) Provides advocacy/advice/information

iv) Provides an increasing range of recreational activities

2. Main achievements during the year

2.1 The library continues to operate under the management of the trustees and is well supported by volunteers who provide a range of support for the community. Recruitment of both trustees and volunteers remain strong. The trustees meet monthly to review the success of the library and plan its development.

2.2 Volunteers operate on a rota basis to welcome visitors who require books or other services, some provide specialist support e.g., lT expertise and French conversation. Others arrange activities for groups who meet regularly or raise funds through activities such as coffee mornings. Without our volunteers the library would not be such a vibrant and welcoming place.

2.3 The community managed library continues to receive support from the local council in the form of new stock (books), access to the library management software and inter library

loans service, with support and advice from its employees.

2.4 ln order to fund activities, resources, running costs and maintenance of the building our volunteers and trustees work hard to raise funds. This is done through donations, fundraising events/activities and through grant applications.

2.5 The library has continued to provide services in the form of book borrowing, advice, access to computers and printing facilities.

2.6 New trustee Caroline Collinge joined the charity. She had become well acquainted with the charity through her role as ‘Co-op Member Pioneer’ for the Co-op’s South Tyneside Local Community Fund, which the charity had been selected for. Co-op support through the Local Community Fund scheme included: Local Community Fund grant to enable installation of level access entrance and automated doors to make the library building fully compliant with accessibility requirements; donations of refreshments through additional funding support and in kind donations directly from the local Co-op store; free take away activity resources for children that were distributed from the library. The charity raised the highest level of financial support from Co-op members in the South Tyneside area. There was also a grant from the National Lottery Community Fund that part funded the installation of the new library doors. Also the toilet facilities in the library were made fully accessible.

2.7 Volunteers continued to provide support for extra activities. These are,

i) Reading groups

ii) Pilates classes

iii) Knitting groups

iv) Conversational French

v) A weekly music night

vi) Monthly talks on a wide range of subjects by local experts.

vii) Wine tasting

viii) Local secondary school children were based in the library to help support the

completion of the Duke of Edinburgh scheme

ix) Arts and craft sessions were available to younger children during school

holidays

2.8 New activities

i) Acapella Choir Group

ii) Dementia Café Support group

2.9 New fundraising activities have been added.

i) Books sales; selling donated books at quarterly events

ii) Acapella Choir Group

iii) Dementia Café Support group

2.10 Community services

i) Local council surgeries

ii) Cuppa with a copper. The opportunity to have informal chats with the local

community police officers

iii) Our library became part of the national defibrillator network during this time period, ensuring that Whitburn Village residents had access to a defibrillator at the library with volunteers undergoing training to support this initiative.

3. Risks

3.1 The trustees are aware of the challenges that we face with financial and operational risks

which include but are not limited to;

i)Developing sustainable income streams to meet the costs associated with opening and operating an ageing building.

ii) Planning for the replacement of a building which is not environmentally

friendly and will come to the end of its useful life within the terms of the lease.

iii) The identification and access to funding/grants to support the introduction of

activities and provide capital improvements to the building.

iv) Succession planning for trustees and volunteers.

3.2 The trustees are confident that these challenges will be met with the continuing support

of volunteers and the wider community.

Signed on behalf of the Trustees Dr Jonathan Warren

Signed

Notes

No Trustees or persons connected to the charity received any renumeration during the year

The charity has no employees.

There are no debtors/creditors at the end of the accounting year.

	Charity Name	Charity Name	Charity Name	No (if any)	CC16a

	Receipts andpayments accounts
	For the period from	Period start date	To	Period end date
		01/09/2022		31/08/2023

Section A Receipts and payments
	Unrestricted funds	Restricted funds	Endowment funds	Total funds	Last year
	to the nearest £	to the nearest £	to the nearest £	to the nearest £	to the nearest £
A1 Receipts
Donations	£3,047.00	-	-	3,047	1,239
Printing/copying/refreshments	1,030	-	-	1,030	-
Fundraisingactivities	9,776	-	-	9,776	12,036
Room rentals	1,991	-	-	1,991	462
Grants	300	3,259	-	3,559	10,685
bank refund	60	-	-	60	-
	-	-	-	-	-
	-	-	-	-	-
*Sub total*(Gross income for AR)	16,204	3,259	-	19,463	24,422

A2 Asset and investment sales, (see table).
	-	-	-	-
	-	-	-	-	-
*Sub total*	-	-	-	-	-

**Total receipts **	16,204	3,259	-	19,463	24,422

A3 Payments
Utilities	7,957	-	-	7,957	4,096
Licences and subscriptions	368	-	-	368	216
Insurances	457	-	-	457	1,105
R&M, cleaningand PPE	12,874	-	-	12,874	1,743
Telecom and website	1,246	-	-	1,246	898
Printing	60	-	-	60	40
Charitable events/activities	3,166	-	-	3,166	1,382
cateringsupplies	231	-	-	231	180
equipment	926			926	1,894
other expenses					1,170
Profcharges & bankcharges	100	-	-	100	100
**Sub total **	27,384	-	-	27,384	12,824

A4 Asset and investment purchases, (see table)
	-	-	-	-
	-	-	-	-
**Sub total **	-	-	-	-	-

**Totalpayments **	27,384	-	-	27,384	12,824

*Net of receipts/(payments)*	- 11,180	3,259	-	- 7,921	11,598
A5 Transfers between funds	-	-	-	-	-
A6 Cash funds lastyear end	-	-	-	-	-
*Cash funds thisyear end*	- 11,180	3,259	-	- 7,921	11,598

Section B Statement of assets and liabilities at the end of the period

Categories	Details	Unrestricted funds	Restricted funds	Endowment funds
		to nearest £	to nearest £	to nearest £
B1 Cash funds		-	-	-
		-	-	-
		-	-	-
	*Total cash funds*	-		-
	(agree balances with receipts and payments account(s))	Agreement Error		OK
		Unrestricted funds	Restricted funds	Endowment funds
	Details	to nearest £	to nearest £	to nearest £
B2 Other monetary assets		-	-	-
		-	-	-
		-	-	-
		-	-	-
		-	-	-
		-	-	-

	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B3 Investment assets			-	-
			-	-
			-	-
			-	-
			-	-

	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B4 Assets retained for the charity’s own use			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-

	Details	Fund to which liability relates	Amount due (optional)	When due (optional)
B5 Liabilities			-
			-
			-
			-
			-

Signed by one or two trustees on behalf of all the trustees	Signature	Print Name		Date of approval