## **Friends of Whitburn Library Registered Charity Number 1174421 Annual Report & Financial Statement 2022-2023** 

||Friends of Whitburn Library|
|---|---|
||Legal and Administratve informaton|
|Name:|Friends of Whitburn Library|
|Charity number:|1174421|
|Current Trustees|J Warren (Actng Chair)|
||H Larcombe (Treasurer)|
||J Lucas|
||C Collinge|
|Governing Document:|The charity operates under its governance|
||document as a Charitable incorporated|
||Organisaton, registered 30th August 2017|
|Address:|Hedworth Terrace|
||Whitburn|
||Tyne and Wear|
||SR6 7EN|
|Bank:|Reliance Bank Ltd|
||Faith House|
||23-24 Lovat Lane|
||London|
||EC3R 8EB|





## **Friends of Whitburn Library** 

## **Trustees Report** 

Friends of Whitburn Library completed its 6[th] year of operation as a Charitable lncorporated Organisation on 31[st] August 2023 and is governed by the constitution dated 30th August 2017 

## **1. Objectives and activities** 

## 1.1 The objectives of the CIO are; 

i) To advance the education of the public in Whitbum, by the running and management of a community library for the benefit of the said residents and within which to educate the public about the history and heritage of Whitbum through educational displays and other such means as the trustees deem fit; 

ii)To promote for the benefit of the residents of Whitburn and its environs the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the objective of improving the condition of life of the said inhabitants. 

## 1.2 The activities of the CIO are focused in the area of; 

- i) Education and training 

ii)Arts/culture/heritage/science 

iii)Recreation 

iv)The advancement of health and reduction of social isolation 

v)Provides opportunities to support the vulnerable and those with a disability. 

vi)Economic/comm unity development/ employment 



vii) Other charitable purposes 

1.3 Who the charity helps 

i)  Children and young people 

ii) Elderly and/or vulnerable people 

iii) People with disabilities 

iv) The public 

1.4How the charity helps 

i)Provides buildings/facilities and spaces. 

ii) Provides services 

iii) Provides advocacy/advice/information 

iv) Provides an increasing range of recreational activities 

## **2. Main achievements during the year** 

2.1 The library continues to operate under the management of the trustees and is well supported by volunteers who provide a range of support for the community. Recruitment of both trustees and volunteers remain strong. The trustees meet monthly to review the success of the library and plan its development. 

2.2 Volunteers operate on a rota basis to welcome visitors who require books or other services, some provide specialist support e.g., lT expertise and French conversation. Others arrange activities for groups who meet regularly or raise funds through activities such as coffee mornings. Without our volunteers the library would not be such a vibrant and welcoming place. 

2.3 The community managed library continues to receive support from the local council in the form of new stock (books), access to the library management software and inter library 



loans service, with support and advice from its employees. 

2.4 ln order to fund activities, resources, running costs and maintenance of the building our volunteers and trustees work hard to raise funds. This is done through donations, fundraising events/activities and through grant applications. 

2.5 The library has continued to provide services in the form of book borrowing, advice, access to computers and printing facilities. 

2.6 New trustee Caroline Collinge joined the charity. She had become well acquainted with the charity through her role as ‘Co-op Member Pioneer’ for the Co-op’s South Tyneside Local Community Fund, which the charity had been selected for. Co-op support through the Local Community Fund scheme included: Local Community Fund grant to enable installation of level access entrance and automated doors to make the library building fully compliant with accessibility requirements; donations of refreshments through additional funding support and in kind donations directly from the local Co-op store; free take away activity resources for children that were distributed from the library. The charity raised the highest level of financial support from Co-op members in the South Tyneside area. There was also a grant from the National Lottery Community Fund that part funded the installation of the new library doors. Also the toilet facilities in the library were made fully accessible. 

2.7 Volunteers continued to provide support for extra activities. These are, 

i) Reading groups 

ii) Pilates classes 

iii) Knitting groups 

iv) Conversational French 

v) A weekly music night 

vi) Monthly talks on a wide range of subjects by local experts. 

vii) Wine tasting 

viii) Local secondary school children were based in the library to help support the 

completion of the Duke of Edinburgh scheme 



ix) Arts and craft sessions were available to younger children during school 

holidays 

## 2.8 New activities 

i) Acapella Choir Group 

ii) Dementia Café Support group 

2.9 New fundraising activities have been added. 

i) Books sales; selling donated books at quarterly events 

ii) Acapella Choir Group 

iii) Dementia Café Support group 

## 2.10 Community services 

i) Local council surgeries 

ii) Cuppa with a copper. The opportunity to have informal chats with the local 

community police officers 

iii) Our library became part of the national _defibrillator_ network during this time period, ensuring that Whitburn Village residents had access to a defibrillator at the library with volunteers undergoing training to support this initiative. 

## **3. Risks** 

3.1 The trustees are aware of the challenges that we face with financial and operational risks 

which include but are not limited to; 

i)Developing sustainable income streams to meet the costs associated with opening and operating an ageing building. 

ii) Planning for the replacement of a building which is not environmentally 

friendly and will come to the end of its useful life within the terms of the lease. 

iii) The identification and access to funding/grants to support the introduction of 



activities and provide capital improvements to the building. 

iv) Succession planning for trustees and volunteers. 

3.2 The trustees are confident that these challenges will be met with the continuing support 

of volunteers and the wider community. 

Signed on behalf of the Trustees      Dr Jonathan Warren 


Signed 

## **Notes** 

No Trustees or persons connected to the charity received any renumeration during the year 

The charity has no employees. 

There are no debtors/creditors at the end of the accounting year. 



||<br>**Charity Name**|<br>**Charity Name**|<br>**Charity Name**|<br>**Charity Name**|<br>**Charity Name**|**No (if any)**||**CC16a**|
|---|---|---|---|---|---|---|---|---|
||<br>||||||||
||**Receipts andpayments accounts**||||||||
||**For the period**<br>**from**||Period start date||**To**|Period end date|||
||||01/09/2022|||31/08/2023|||
||||||||||
|**Section A Receipts and payments**|||||||||
||**Unrestricted**<br>**funds**||**Restricted**<br>**funds**||**Endowment**<br>**funds**|**Total funds**||**Last year**|
||**to the nearest**<br>**£**||**to the nearest £**||**to the nearest £**|**to the nearest £**||**to the nearest £**|
|**A1 Receipts**|||||||||
|Donations|£3,047.00||**-**||**-**|**3,047**||**1,239**|
|Printing/copying/refreshments|**1,030**||**-**||**-**|**1,030**||**-**|
|Fundraisingactivities|**9,776**||**-**||**-**|**9,776**||**12,036**|
|Room rentals|**1,991**||**-**||**-**|**1,991**||**462**|
|Grants|**300**||**3,259**||**-**|**3,559**||**10,685**|
|bank refund|**60**||**-**||**-**|**60**||**-**|
||**-**||**-**||**-**|**-**||**-**|
||**-**||**-**||**-**|**-**||**-**|
|**_Sub total_**_(Gross income for_<br>_AR)_|<br>**16,204**||**3,259**||**-**|**19,463**||**24,422**|
||||||||||
|**A2 Asset and investment sales,**<br>**(see table).**|||||||||
||**-**||**-**||**-**|**-**|||
||**-**||**-**||**-**|**-**||**-**|
|**_Sub total_**|**-**||**-**||**-**|**-**||**-**|
||||||||||
|**_Total receipts_ **|**16,204**||**3,259**||**-**|**19,463**||**24,422**|
||||||||||
|**A3 Payments**|||||||||
|Utilities|**7,957**||**-**||**-**|**7,957**||**4,096**|
|Licences and subscriptions|**368**||**-**||**-**|**368**||**216**|
|Insurances|**457**||**-**||**-**|**457**||**1,105**|
|R&M, cleaningand PPE|**12,874**||**-**||**-**|**12,874**||**1,743**|
|Telecom and website|**1,246**||**-**||**-**|**1,246**||**898**|
|Printing|**60**||**-**||**-**|**60**||**40**|
|Charitable events/activities|**3,166**||**-**||**-**|**3,166**||**1,382**|
|cateringsupplies|**231**||**-**||**-**|**231**||**180**|
|equipment|**926**|||||**926**||**1,894**|
|other expenses||||||||**1,170**|
|Profcharges & bankcharges|**100**||**-**||**-**|**100**||**100**|
|**_Sub total_ **|**27,384**||**-**||**-**|**27,384**||**12,824**|
||||||||||
|**A4 Asset and investment**<br>**purchases, (see table)**|||||||||
||**-**||**-**||**-**|**-**|||
||**-**||**-**||**-**|**-**|||
|**_Sub total_ **|**-**||**-**||**-**|**-**||**-**|
||||||||||
|**_Totalpayments_ **|**27,384**||**-**||**-**|**27,384**||**12,824**|
||||||||||
|**_Net of receipts/(payments)_**|**-              11,180**||**3,259**||**-**|**-                7,921**||**11,598**|
|**A5 Transfers between funds**|**-**||**-**||**-**|**-**||**-**|
|**A6 Cash funds lastyear end**|**-**||**-**||**-**|**-**||**-**|
|**_Cash funds thisyear end_**|**-              11,180**||**3,259**||**-**|**-                7,921**||**11,598**|





## **Section B Statement of assets and liabilities at the end of the period** 

|**Categories**|**Details**|**Details**|**Details**||**Unrestricted**<br>**funds**||**Restricted**<br>**funds**||**Endowment**<br>**funds**|
|---|---|---|---|---|---|---|---|---|---|
||||||**to nearest £**||**to nearest £**||**to nearest £**|
|**B1 Cash funds**|||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||**_Total cash funds_**||||**-**||||**-**|
||(agree balances with receipts and payments<br>account(s))||||Agreement Error||||OK|
||||||**Unrestricted**<br>**funds**||**Restricted**<br>**funds**||**Endowment**<br>**funds**|
||**Details**||||**to nearest £**||**to nearest £**||**to nearest £**|
|**B2 Other monetary assets**|||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
|||||||||||
||**Details**||||**Fund to which**<br>**asset belongs**||**Cost (optional)**||**Current value**<br>**(optional)**|
|**B3 Investment assets**|||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
|||||||||||
||**Details**||||**Fund to which**<br>**asset belongs**||**Cost (optional)**||**Current value**<br>**(optional)**|
|**B4 Assets retained for the**<br>**charity’s own use**|||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
|||||||||||
||**Details**||||**Fund to which**<br>**liability relates**||**Amount due**<br>**(optional)**||**When due**<br>**(optional)**|
|**B5 Liabilities**|||||||**-**|||
||||||||**-**|||
||||||||**-**|||
||||||||**-**|||
||||||||**-**|||
|||||||||||
|Signed by one or two trustees on<br>behalf of all the trustees|Signature||||Print Name||||Date of<br>approval|
|||||||||||
|||||||||||