Trustees’ annual report (including Directors’ report) for the period
From: Period start date 1 July 2023
To: Period end date 30 June 2024
Charity name: Derwent Lions Club
Charity registration number: 1174398
Objectives and activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document. |
Para 1.17 | 1. The advancement of citizenship. 2. Promoting the voluntary sector for the public benefit. 3. Promoting volunteering. 4. The relief of poverty and the relief of those in need. 5. Providing humanitarian aid and disaster relief. 6. The advancement of health or the saving of lives. 7. Promoting for the benefit of the public the conservation protection and improvement of the physical and natural environment. 8. Promoting community participation in healthy recreation. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
1. The advancement of citizenship. We are committed to supporting young people to develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals. Our major fund-raising activity involves taking our Father Christmas sleigh around the 17 villages and some schools in our area in December. Without the support of a large number of our local Scouts, this would be beyond the resources of the Club. For their assistance, a donation was made to help their fund-raising to attend the International Jamboree in South Korea. Following this event, a presentation was given by a Scout to the Club about their experiences and what they had learnt. We believe strong, inclusive village community groups are vital in our rural area and we endeavour to forge strong links with youth and community groups so we can aid them in their ambitions. For example, a |
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donation was made to support the purchase of a minibus for a ‘not for profit’ organisation provides alternative education for those children who find the classroom environment challenging. 2. Promoting the voluntary sector for the public benefit. Our coconut shy continues to be in great demand at even more local church and village fetes tha ever before. We use these opportunities of meeting the wider public to promote Lions and the voluntary sector. Those who seek donations are always invited to meet with members of the Club to gain a greater knowledge of the activities we undertake to raise the money in the first place. Recognising the importance of communicating to as wide an audience as possible, we maintain our Club website, advertise in parish magazines and continue our presence on social media. We were fortunate to have a radio interview to promote our Christmas activities too. We continue to provide financial support to volunteers who run multi-generational coffee mornings where parents with young children meet up with senior citizens in a local pub. This has proved very popular with an average attendance of 65 people. A new sink was provided at a local school for children with educational special needs. This supported the work that volunteers from the York Arts Society are provided culminating in a art show at the local racecourse. 3. Promoting volunteering. All our members are volunteers in that we make donations to Lions Clubs International to cover our administration costs. We believe every penny we raise through fund-raising activities should count towards fulfilling our objectives. Promoting volunteering is essential to our well-being and to achieve the maximum public benefit. We encourage our community groups to volunteer with us so that we can achieve more. Without the large number of volunteers who join with us, we would not be unable to undertake the activities we do. Notable examples include involving nonmembers to help staff the water station at the local marathon, visiting 17 villages with our sleigh and collecting around 450 Christmas trees and shredding these for
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recycling. We provided financial support to two young people, one who was to work on community projects in Bulgaria and other tackling a challenge to raise money for The Meningitis Research Foundation. We provided a kitchen improvement grant for a local Scout hut to improve hygiene standards. This upgrade is expected to increase the frequency of renting out these facilities to other Scout groups raising additional income. We contributed funds to a project run by volunteers from Humberside Police who work with teams of young people on community projects in East Yorkshire. We supported a volunteer working at The Joseph Trust (Charity number: 1196928) in the purchase of bicycle work stands and sets of tools. Children outside of mainstream education attend these facilities and bicycle construction and maintenance have been found to be very popular. 4. The relief of poverty and the relief of those in need. We continue to support local food banks through the winter and spring. Monthly financial donations were made to one while for another, we paid for fresh fruit and vegetables to be provided by a local greengrocer. In addition, we also delivered surplus food from a local allotment site to kitchens preparing meals for those less fortunate. Surplus food from our Senior Citizen event was delivered to a local homeless centre. In addition, we purchased various games for those attending this centre which include young people and those with mobility issues. 5. Providing humanitarian aid and disaster relief. We make an annual donation to our International Foundation which responds rapidly to environmental and other crises all over the world. Specific donations were made in relation to the earthquakes in Taipei and Morocco. We made a large donation to help fund the provision of wood-burning stoves to those facing the winter in Ukraine. We gave support to a local Lions Club in their continued commitment to send children’s books to those communities in Sri Lanka still recovering from the effects of the
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2004 tsunami. 6. The advancement of health or the saving of lives. We continue to supply the Lions ‘Message in the Bottle’ free of charge to elderly people so their health needs would be available to emergency services should they collapse at home. We have facilitated donations from an individual for the Yorkshire Air Ambulance. Along with many other local Lions Clubs we gave a donation to help purchase specialist treatment chairs and to create a garden at a local hospital. We have increased the number of locations in our area to collect used spectacles. Over 2,000 were sent for cleaning, grading before being sent to countries throughout Africa and Asia where they are put to good use. Recently we have supplied used glasses to a local optician who provides the same service. We provided a donation to an event raising money for the charity ‘4Louis’ (Charity number: 1172212). This charity provides memory boxes for those who have experienced stillbirths or lost babies or young children. 7. Promoting for the benefit of the public the conservation protection and improvement of the physical and natural environment. Continuing to work closely with the charity 'Just Helping' (Charity number: 1149068), we organised the collection and recycling of a record number of Christmas trees. These were all recycled, some used to form a path through a snowdrop wood where further charitable donations were made. A record amount was collected in donations which were given to the local hospice. We paid for the materials for a Scout group to make bird and bat boxes. These were then put up in the local community orchard. 8. Promoting community participation in healthy recreation. We funded awards for a local junior cricket club to help promote participation. We continue to maintain and insure a motorised wheel chair for a severely disabled person who wishes to continue to support her local cricket team. We provided a donation to help support the
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| running costs of a local swimming pool. Acting as marshals, members supported a local Lions Club who had organised a bike ride in which approximately 250 riders of all ages participated. Again members and volunteers ran a drinks station at the Yorkshire marathon. We received sponsorship to fund coach trip to a Christmas show provided by a local Lions Club. A fish and chip supper was provided for senior citizens before the event which proved to be a great success. Our annual Christmas party for the elderly was very well attended. Transport was provided to this free event from care homes and outlying villages. Our guests contributed many prizes and a large amount in donations to the chosen charity of the entertainer we provided. |
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|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All trustees have been trained and provided with guidance in terms of their responsibilities. |
Achievements and performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Derwent Lions are committed to serve our local, national and international communities. Our fund-raising efforts continue to be successful so we are in a healthy financial position to support those who seek assistance within the limits of our constitution. We continue to receive requests for support from a wider range of individuals and organisations. With our experience and contacts, we act as a ’sign post’ to others offering support and assistance. Our activities outlined above have made a substantial difference to the lives of many people less fortunate and improved the health and well-being and vitality of those living in the villages we serve. In addition, our small contribution combined with that from Lions Clubs across Great Britain make a valuable contribution in the wider community and those less fortunate in other countries. The selfless service provided by our members has stimulated volunteers to help with our activities and take more active roles in improving society as a whole. |
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Financial review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity is in good standing with £15,353 available to fund charitable causes, including £800 restricted for specific ventures. This is considered to be a reasonable balance to cover cash flow variances and to give the club the capability to make a substantial donation should the need arise. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | A reserve of funds is held which is sufficient to cover project liabilities should a project that is launched fail to generate income. |
| Amount of reserves held | Para 1.22 | £2,000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Nil at this date. However, the club requires sufficient members to carry out its objectives and we use every opportunity to attract new members to at least replace those expected to retire or leave. We have met this objective this year. |
Structure, governance and management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document: for example,trust deed, memorandum and articles of association etc |
Para 1.25 | Constitution and Bylaws |
| How is the charity constituted? for example limited company, unincorporated association, CIO |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed through election by club members. The procedures are specified in the Constitution and Bylaws documents. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
Trustees receive induction training from the Lions accredited trainer. |
|---|---|---|
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| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Part of Lions Club International District 105N |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and administrative details
| Charity name | Derwent Lions Club |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1174398 |
| Charity’s principal address | 59 Kerver Lane |
| Dunnington | |
| York | |
| YO19 5SL |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|
| Brian Woolacott | President | Derwent Lions Club | |
| John Newlove | Secretary | Derwent Lions Club | |
| Antony Feasby | Treasurer | Derwent Lions Club | |
| Kenneth Sutcliffe | Immediate Past President | Derwent Lions Club | |
| Kenneth Hardgrave | Vice President | Derwent Lions Club | |
| Jon Wells | Membership | Derwent Lions Club |
Declarations
The trustees declare that they have approved the trustees’ report (including directors’ report) above.
Signed on behalf of the charity’s trustees/directors
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Signature(s)
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Brian Woolacott
Full name(s) John Newlove
| Position (for example Secretary, Chair, etc) Secretary President Date26 March 2025 |
Secretary | Secretary | President |
|---|---|---|---|
| 26 March 2025 | |||
| 26 March 2025 |
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* CHARITY COMMISSION Nii
Receipts and payments accounts
- | For the period To
from 01/07/2023 30/06/2024
Unrestricted Restricted Endowment Total funds
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CCXX R1 accounts (SS)
1
25/03/2025
[PromotionalRa Events 182.55Ge ee| poCoO1834 Club Administration & Governance ee
Sub total[ 1420223] SS|
A4 Assetand investment purchases,
Ceaeee |eee Shae Le Net of receipts/(payments) eee ee asTrnaterstetweentonte f(T A6 Cash funds last vear end 44,350.50) |478) 88 11,195.67; : g
Section B Statement of assets and liabilities at the end of the period PaaS) Cate ails Unrestricted Restricted Endowment to nearest £ to nearest £ to nearest £ B1 Cash funds funds as] : Se ea |RE | : (agree balances withTotal receipts cashand fundspayments |__tt,i96|][4,] 158 | | account(s)) Unrestricted Restricted Endowment Details to nearest £ to nearest £ to nearest £ SIaE RSS | B2 Othermonetary assets eeerSee |eaePE|fFEa e Details Sosyesh Cost (optional) bing Pee |Sa | B3 Investmentassets ——— CteMiawas |Ss |aSR
B1 Cash funds funds
CCXX R2 accounts (SS)
2
25/03/2025
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Signed by one or two trustees on behalf of all Signature Print Name Date of
ot 24/03/25
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*(Note) - Christmas Tree Recycling
Project within the charity ‘Just Helping reg 1149068' in aid of hospices All income received by Derwent Lions routed to St Leonards Hospice less project costs incurred by Derwent Lions Net balance owed to St Leonards Hospice not released to SLH until 1st July 2024 therefore shown as restricted funds for 23/24
CCXX R3 accounts (SS)
3
25/03/2025