## **Trustees’ annual report (including Directors’ report) for the period** **From: Period start date 1 July 2023** **To: Period end date 30 June 2024** **Charity name: Derwent Lions Club** ## **Charity registration number: 1174398** ## **Objectives and activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document.|Para 1.17|1. The advancement of citizenship.
2. Promoting the voluntary sector for the
public benefit.
3. Promoting volunteering.
4. The relief of poverty and the relief of those
in need.
5. Providing humanitarian aid and disaster
relief.
6. The advancement of health or the saving
of lives.
7. Promoting for the benefit of the public the
conservation protection and improvement of
the physical and natural environment.
8. Promoting community participation in
healthy recreation.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|1. The advancement of citizenship.
We are committed to supporting young
people to develop their skills, capacities and
capabilities to enable them to participate in
society as mature and responsible
individuals.
Our major fund-raising activity involves
taking our Father Christmas sleigh around
the 17 villages and some schools in our area
in December. Without the support of a large
number of our local Scouts, this would be
beyond the resources of the Club.
For their assistance, a donation was made to
help their fund-raising to attend the
International Jamboree in South Korea.
Following this event, a presentation was
given by a Scout to the Club about their
experiences and what they had learnt.
We believe strong, inclusive village
community groups are vital in our rural area
and we endeavour to forge strong links with
youth and community groups so we can aid
them in their ambitions. For example, a| Page | 1 donation was made to support the purchase of a minibus for a ‘not for profit’ organisation provides alternative education for those children who find the classroom environment challenging. 2. Promoting the voluntary sector for the public benefit. Our coconut shy continues to be in great demand at even more local church and village fetes tha ever before. We use these opportunities of meeting the wider public to promote Lions and the voluntary sector. Those who seek donations are always invited to meet with members of the Club to gain a greater knowledge of the activities we undertake to raise the money in the first place. Recognising the importance of communicating to as wide an audience as possible, we maintain our Club website, advertise in parish magazines and continue our presence on social media. We were fortunate to have a radio interview to promote our Christmas activities too. We continue to provide financial support to volunteers who run multi-generational coffee mornings where parents with young children meet up with senior citizens in a local pub. This has proved very popular with an average attendance of 65 people. A new sink was provided at a local school for children with educational special needs. This supported the work that volunteers from the York Arts Society are provided culminating in a art show at the local racecourse. 3. Promoting volunteering. All our members are volunteers in that we make donations to Lions Clubs International to cover our administration costs. We believe every penny we raise through fund-raising activities should count towards fulfilling our objectives. Promoting volunteering is essential to our well-being and to achieve the maximum public benefit. We encourage our community groups to volunteer with us so that we can achieve more. Without the large number of volunteers who join with us, we would not be unable to undertake the activities we do. Notable examples include involving nonmembers to help staff the water station at the local marathon, visiting 17 villages with our sleigh and collecting around 450 Christmas trees and shredding these for Page | 2 recycling. We provided financial support to two young people, one who was to work on community projects in Bulgaria and other tackling a challenge to raise money for The Meningitis Research Foundation. We provided a kitchen improvement grant for a local Scout hut to improve hygiene standards. This upgrade is expected to increase the frequency of renting out these facilities to other Scout groups raising additional income. We contributed funds to a project run by volunteers from Humberside Police who work with teams of young people on community projects in East Yorkshire. We supported a volunteer working at The Joseph Trust (Charity number: 1196928) in the purchase of bicycle work stands and sets of tools. Children outside of mainstream education attend these facilities and bicycle construction and maintenance have been found to be very popular. 4. The relief of poverty and the relief of those in need. We continue to support local food banks through the winter and spring. Monthly financial donations were made to one while for another, we paid for fresh fruit and vegetables to be provided by a local greengrocer. In addition, we also delivered surplus food from a local allotment site to kitchens preparing meals for those less fortunate. Surplus food from our Senior Citizen event was delivered to a local homeless centre. In addition, we purchased various games for those attending this centre which include young people and those with mobility issues. 5. Providing humanitarian aid and disaster relief. We make an annual donation to our International Foundation which responds rapidly to environmental and other crises all over the world. Specific donations were made in relation to the earthquakes in Taipei and Morocco. We made a large donation to help fund the provision of wood-burning stoves to those facing the winter in Ukraine. We gave support to a local Lions Club in their continued commitment to send children’s books to those communities in Sri Lanka still recovering from the effects of the Page | 3 2004 tsunami. 6. The advancement of health or the saving of lives. We continue to supply the Lions ‘Message in the Bottle’ free of charge to elderly people so their health needs would be available to emergency services should they collapse at home. We have facilitated donations from an individual for the Yorkshire Air Ambulance. Along with many other local Lions Clubs we gave a donation to help purchase specialist treatment chairs and to create a garden at a local hospital. We have increased the number of locations in our area to collect used spectacles. Over 2,000 were sent for cleaning, grading before being sent to countries throughout Africa and Asia where they are put to good use. Recently we have supplied used glasses to a local optician who provides the same service. We provided a donation to an event raising money for the charity ‘4Louis’ (Charity number: 1172212). This charity provides memory boxes for those who have experienced stillbirths or lost babies or young children. 7. Promoting for the benefit of the public the conservation protection and improvement of the physical and natural environment. Continuing to work closely with the charity 'Just Helping' (Charity number: 1149068), we organised the collection and recycling of a record number of Christmas trees. These were all recycled, some used to form a path through a snowdrop wood where further charitable donations were made. A record amount was collected in donations which were given to the local hospice. We paid for the materials for a Scout group to make bird and bat boxes. These were then put up in the local community orchard. 8. Promoting community participation in healthy recreation. We funded awards for a local junior cricket club to help promote participation. We continue to maintain and insure a motorised wheel chair for a severely disabled person who wishes to continue to support her local cricket team. We provided a donation to help support the Page | 4 |||running costs of a local swimming pool.
Acting as marshals, members supported a
local Lions Club who had organised a bike
ride in which approximately 250 riders of all
ages participated.
Again members and volunteers ran a drinks
station at the Yorkshire marathon.
We received sponsorship to fund coach trip
to a Christmas show provided by a local
Lions Club. A fish and chip supper was
provided for senior citizens before the event
which proved to be a great success.
Our annual Christmas party for the elderly
was very well attended. Transport was
provided to this free event from care homes
and outlying villages. Our guests contributed
many prizes and a large amount in
donations to the chosen charity of the
entertainer we provided.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All trustees have been trained and
provided with guidance in terms of their
responsibilities.| ## **Achievements and performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Derwent Lions are committed to serve our
local, national and international
communities.
Our fund-raising efforts continue to be
successful so we are in a healthy financial
position to support those who seek
assistance within the limits of our
constitution.
We continue to receive requests for support
from a wider range of individuals and
organisations. With our experience and
contacts, we act as a ’sign post’ to others
offering support and assistance.
Our activities outlined above have made a
substantial difference to the lives of many
people less fortunate and improved the
health and well-being and vitality of those
living in the villages we serve. In addition,
our small contribution combined with that
from Lions Clubs across Great Britain make
a valuable contribution in the wider
community and those less fortunate in other
countries.
The selfless service provided by our
members has stimulated volunteers to help
with our activities and take more active roles
in improving society as a whole.|| |---|---|---|---| Page | 5 ## **Financial review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity is in good standing with £15,353
available to fund charitable causes, including
£800 restricted for specific ventures. This is
considered to be a reasonable balance to
cover cash flow variances and to give the
club the capability to make a substantial
donation should the need arise.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|A reserve of funds is held which is sufficient
to cover project liabilities should a project
that is launched fail to generate income.| |Amount of reserves held|Para 1.22|£2,000| |||| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Nil at this date. However, the club requires
sufficient members to carry out its objectives
and we use every opportunity to attract new
members to at least replace those expected
to retire or leave. We have met this objective
this year.| ## **Structure, governance and management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document:
for example,trust deed,
memorandum and articles of
association etc|Para 1.25|Constitution and Bylaws| |How is the charity
constituted?
for example limited company,
unincorporated association,
CIO|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed through election by
club members. The procedures are specified
in the Constitution and Bylaws documents.| **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|
Trustees receive induction training from the
Lions accredited trainer.| |---|---|---| Page | 6 |||| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Part of Lions Club International District 105N| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and administrative details** |Charity name|Derwent Lions Club| |---|---| |Other name the charity uses|| |Registered charity number|1174398| |Charity’s principal address|59 Kerver Lane| ||Dunnington| ||York| ||YO19 5SL| ## **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---| |Brian Woolacott|President||Derwent Lions Club| |John Newlove|Secretary||Derwent Lions Club| |Antony Feasby|Treasurer||Derwent Lions Club| |Kenneth Sutcliffe|Immediate Past President||Derwent Lions Club| |Kenneth Hardgrave|Vice President||Derwent Lions Club| |Jon Wells|Membership||Derwent Lions Club| ## **Declarations** **The trustees declare that they have approved the trustees’ report (including directors’ report) above.** **Signed on behalf of the charity’s trustees/directors** **----- Start of picture text -----**
Signature(s)
**----- End of picture text -----**
Page | 7 Brian Woolacott **Full name(s)** John Newlove |**Position (for example**
**Secretary, Chair, etc)**
Secretary
President
**Date**26 March 2025|Secretary|Secretary|President| |---|---|---|---| |||26 March 2025|| |||26 March 2025|| Page | 8 **----- Start of picture text -----**
* CHARITY COMMISSION Nii
Receipts and payments accounts
- | For the period To
from 01/07/2023 30/06/2024
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**----- End of picture text -----**
CCXX R1 accounts (SS) 1 25/03/2025 [PromotionalRa Events 182.55Ge ee| poCoO1834 Club Administration & Governance ee Sub total[ 1420223] SS| A4 Assetand investment purchases, Ceaeee |eee Shae Le Net of receipts/(payments) eee ee asTrnaterstetweentonte f(T A6 Cash funds last vear end 44,350.50) |478) 88 11,195.67; : g Section B Statement of assets and liabilities at the end of the period PaaS) Cate ails Unrestricted Restricted Endowment to nearest £ to nearest £ to nearest £ B1 Cash funds funds as] : Se ea |RE | : (agree balances withTotal receipts cashand fundspayments |__tt,i96|][4,] 158 | | account(s)) Unrestricted Restricted Endowment Details to nearest £ to nearest £ to nearest £ SIaE RSS | B2 Othermonetary assets eeerSee |eaePE|fFEa **e** Details Sosyesh Cost (optional) bing Pee |Sa | B3 Investmentassets ——— CteMiawas |Ss |aSR B1 Cash funds funds CCXX R2 accounts (SS) 2 25/03/2025 **----- Start of picture text -----**
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**----- End of picture text -----**
*(Note) - Christmas Tree Recycling Project within the charity ‘Just Helping reg 1149068' in aid of hospices All income received by Derwent Lions routed to St Leonards Hospice less project costs incurred by Derwent Lions Net balance owed to St Leonards Hospice not released to SLH until 1st July 2024 therefore shown as restricted funds for 23/24 CCXX R3 accounts (SS) 3 25/03/2025