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← Tiger Bay and the World

2024-03-31-accounts

Trustees’ Annual Report for the period

From 1 April 2023 To 31 March 2024

Charity name: The Heritage & Cultural Exchange

Charity registration number: 1174349

Objectives and Activities

SORP
reference
Summary of the
purposes of the charity
as set out in its
governing document		 Para 1.17 To advance the education of the
public in the history and heritage of
Wales, in particular in the social,
cultural and economic history of
Cardif docklands and the
surrounding area in particular but
not exclusively by providing an
educational resource of historical
material on the history and heritage
of the area and creating
opportunities for people to learn
about the history and heritage of
the area.
Summary of the main
activities in relation to
those purposes for the
public beneft, in
particular, the
activities, projects or
services identifed in
the accounts.		 Para 1.17
and 1.19		 Progress continues in the sorting
and recording i.e. cataloguing of the
collection. The online archive has
proved successful with the public.
Indexing to the Glamorgan Archive
data base continues at a slow pace.
Whilst almost all of the collection
has been digitised we continue to
receive new contributions from the
public,which needsto be digitised

and as we catalogue we unearth material that also needs to be digitised. Currently a focus on the oral history tapes, summarising and using, has shown the poor quality of sound on some of them. Methods to improve the sound and allow fuller public access are being sought. In fulfilling its duties to meet the public benefit we have developed productive partnerships. With Glamorgan Archives, Cardiff University school of journalism, and Cardiff Museum. We have recently developed a working partnership with the Royal British Legion and DARPL [Diversity and Anti Racist Professional Learning} an initiative from the Welsh government. We have conducted a series of visits to schools where we have presented information on the history of Tiger Bay and had productive discussions with the pupils and teachers. HCE were invited to the 25[th] anniversary celebrations of devolution held at the Senedd. We hosted a delegation from Birmingham, Alabama, USA. Conducted a “walk & talk” learning experience with a group of educationalists from New Zealand. Hosted a conference Black History from Local Perspectives where delegates came from across the UK. Used our archival material to give historical background to a Jazz festival held at the Wales Millennium Centre.

Statement confrming
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public beneft		 Para 1.18 The Heritage & Cultural Exchange
has regard to the guidance issued
by the Charity Commission on
public beneft by:
• Prioritising the protection and
storage of archival materials to
ensure future use.
• Prioritising our work with schools
and the development of teaching
materials
• Publicising the fact of their
existence at local events and
encouraging local participation

Additional information (optional)

You may choose to include further statements where relevant about:

SORP
reference
Policy on grant making Para 1.38 We are not in a position to make
grants
Policy on social
investment including
program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38 Volunteers play a critical role in the
organisation. Trustees and
members of the steering committee
give a lot of time and energy. Our
volunteers have been involved in a
range ofactivities,includingwith

other organisations, sharing their knowledge of Tiger Bay. Volunteers also play a vital role in supporting the reputation of HCE Other and spreading, via word of mouth, activities and events.

Achievements and Performance

SORP
reference
Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to
society as a whole.		 Para 1.20 Projects during the year included
Producing and exhibition for the Pier
Head Building – a prestigious
building in Cardif Bay.
Producing and publishing 5
podcasts.
Organising and hosting visitors from
the USA and New Zealand.
Giving presentations to a range of
organisations including, Manchester
University, the University of Bangor
Hosted a conference Black History
from Local Perspectives where
delegates came from across the UK.
Used our archival material to give
historical context and background
to a range of events including TV
programmes and a Jazz festival held
at the Millennium entre,
Produced digital touchscreen kiosk
display for Norwegian Church and
Cardif Harbour Authority featuring
the history of Tiger Bay and the
Docks.
Visited all the local primary schools
to talk/present to children.
Represented HCE at various
functions.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set Para 1.41

Performance of
fundraising activities
against objectives set		 Para 1.41 Fundraising has taken the form of
applying for public sector grants.
Fundraising continues to be
problematic.
We have been successful in being
awarded some small grants but
unsuccessful in other larger grant
schemes.
Investment
performance against
objectives		 Para 1.41 N/A
Other

Financial Review

Review of the charity’s
fnancial position at the
end of the period		 Para 1.21 Satisfactory.
Statement explaining
the policy for holding
reserves stating why
they are held		 Para 1.22 At present, we are not in a position
to hold reserves
Amount of reserves
held		 Para 1.22 0
Reasons for holding
zero reserves		 Para 1.22
Details of fund
materially in defcit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a
going concern		 Para 1.23 The charity is at present not in a
position to generate all its own
funding requirements and is reliant
of grant income. A fundraising
strategy has been developed for
the future.

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds
(including any
fundraising)		 Para 1.47 The majority of funding to date has
come from National Lottery
Heritage Fund. Support has also
been received by way of donation
from the Open University and
project funding from Cardif
University, Senedd Commission.
Investment policy and
objectives including
any social investment
policy adopted		 Para 1.46
A description of the
principal risks facing
the charity		 Para 1.46 A risk register is in place and
monitored regularly. It lists 6 main
risks:

Work to complete organising
and recording detailed
information on collection not
completed.

Lack of volunteers to undertake
tasks needed.

Lack of digital skills and digital
safety awareness amongst
volunteers

Copyright issues

Loss or lack of focus
All are monitored and mitigating
action instigated as needed
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing
document
(trust deed, royal
charter)		 Para 1.25 Foundation Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Charitable Incorporated
Organisation
Trustee selection
methods including
details of any
constitutional
provisions e.g. election
to post or name of any
person or body entitled
to appoint one or more
trustees		 Para 1.25 Election to post by exiting trustees

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures
adopted for the
induction and training
of trustees		 Para 1.51 The Heritage & Cultural Exchange
follow the guidance provided by the
WCVA in terms of the recruitment
and support needs of trustees.
The charity’s
organisational
structure and any
wider network with
which the charity works		 Para 1.51 In addition to the Trustees, The
Heritage & Cultural Exchange has a
steering committee including
individuals with expertise and
knowledge in the areas relevant to
The Heritage & Cultural Exchange.

Relationship with any related parties Para 1.51 none Other

Reference and Administrative details

Charity name The Heritage & Cultural Exchange
Other name the charity
uses		 Tiger Bay and the World
Registered charity
number		 1174349
Charity’s principal
address		 Butetown Community Centre
Loudoun Square
Cardif
CF10 5JA

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Ofce (if any) Dates acted if not
for whole year		 Name of person (or
body) entitled to
appoint trustee (if
any)
Gaynor
Antoinette
Legall		 Chair
Trevor Godbold Treasurer
Chantelle
Haughton
Dr Linda
Mitchell
Rebecca
Eversley
Jeremy Grant
Rees
Susan Edwards

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not
for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

----- Start of picture text -----
Type of Name Address
adviser
Name of chief executive or names of senior staff members
(Optional information)
----- End of picture text -----

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg
Secretary, Chair, etc)
Date		 Gaynor Legall Gaynor Legall
Gaynor Legall
Chair
12/3/2025
12/3/2025

The Heritage & Cultural Exchange 1174349 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01 April 2023 31 March 2024

Section A Receipts and payments Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£		 Restricted
funds
to the nearest £
49,000
14,573
63,573
-
-
-
63,573		 Endowment
funds
to the nearest £
-
-
-
-		 Total funds
to the nearest £
160
995
49,000
3,110
1,154
14,573
2,000
70,992
-
-
-
70,992		 Last year
to the nearest £
Donations 160 35
Image Use 2,951
NLW 995 -
Cash Sales 1,250
HLF Grant -
Univ Wales 3,110 20,765
Interest 1,154 17
Rugby 7,107
Cdf BayHeritage screens 2,000 1,500
Sub total(Gross income for
AR)		 7,419 33,625
A2 Asset and investment sales,
(see table).
- -
- -
Sub total - -
Total receipts
A3 Payments
7,419 33,625
NLW 795 795
Rent + Rates 5684 633 6317 6,753
Stationery 269 72 341 141
Website 157 197 235
Broadband 252 270 230
Software 98 98
Accounting 100 100
Misc 519 519 403
Bank Charges 77 65 142 144
Equipment 318 24 342 75,815
Repairs & Renewala 48 48
RugbyCodebreakers 37112 37112 -
Consultants 7394 7394 -
Un Wales 9,660
Insurance 189 189 -
**Sub total ** 8,406 45,458 53,864 93,381
-
-
-
-
-
-
-
-		 973
973
54,837

16,155
41,714
57,869
A4 Asset and investment
purchases, (see table)		 485
COMPUTER 488 485 -
printer - -
Audio
**Sub total ** 488 485 -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end		 45,943
17,630
8,894 93,381
- 1,475 17,630 -
16,155		 59,756
- -
12,517 29,197 - 41,714 101,470
11,042 46,827 - 57,869 41,714

CCXX R1 accounts (SS)

26/02/2025

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B3 Investment assets
B4 Assets retained for the
charity’s own use
B1 Cash funds
B2 Other monetary assets
B5 Liabilities		 Paypal
Details
Audio
Details
2 x Laptops
Brother MFC-J6930W
Details
Total cash funds
Details
(agree balances with receipts and payments
account(s))
5 x Computers
Brother DCP-J572DW
Details
Unity Trust Bank - current
Unity Trust Bank - savings
2 x MacBooks
PC & monitor
Signature		 Unrestricted
funds
to nearest £		 Restricted
funds
to nearest £		 Endowment
funds
to nearest £
5,544 46,827
5,498
-
11,042 46,827 -
OK
Unrestricted
to nearest £
-
-
-
-
-
-
Fund to which
asset belongs
Fund to which
asset belongs
Unrestricted
Restricted
Restricted
Restricted
Restricted
Restricted
Unrestricted
Fund to which
liability relates
Print Name		 OK
Restricted
to nearest £
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
-
-
Amount due
(optional)
-
-
-
-
-
Treasurer		 OK
Restricted
to nearest £
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
470
200
893
80
290
2,722
488
-
Amount due
(optional)
-
-
-
-
-
Trevor Godbold Treasurer

CCXX R2 accounts (SS)

26/02/2025

2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Charity Name The Heritage & Cultural Exchange

Report to the trustees Charity Name The Heritage & Cultural Exchange On accounts for the year Charity no 1174349 31 March 2024 ended (if any) Set out on pages 1,2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY . Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent [The charity’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:[M.A. Field ] Date: 20 /02/2025 Name: M. A. Field

Relevant professional B.A. COM qualification(s) or body

Oct 2018

1

IER

(if any):

Address: 4 Dulwich Gardens Cardiff CF5 1SE

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of None any items that the examiner wishes to disclose .

Oct 2018

2

IER